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Executive Travel Assistant Jobs (NOW HIRING)

Executive Assistant

Phoenix, AZ

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

The Executive Assistant will support multiple senior leaders and help drive operational ... Travel & Conference Coordination * Coordinate complex executive travel arrangements including ...

Executive Assistant

Spring, TX · On-site

$40 - $61/hr

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

Executive Assistant Description - Job Summary This role is responsible for providing advanced ... Manages all aspects of executive travel, including international trips, visa applications, and ...

Executive Assistant

Spring, TX · On-site

$29 - $43/hr

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

Executive Assistant This role is responsible for providing advanced tactical and strategic ... Manages all aspects of executive travel, including international trips, visa applications, and ...

Executive Assistant

Fort Collins, CO

$40 - $61/hr

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

Manage all aspects of executive travel, including international trips, visa applications, travel ... Supervise entry‐level executive assistants or administrative support staff. Education ...

Executive Assistant

Palo Alto, CA · On-site

$40 - $61/hr

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

Executive Assistant Description - Job Summary This role is responsible for providing advanced ... Manages all aspects of executive travel, including international trips, visa applications, and ...

Executive Assistant

Washington, DC · On-site +1

  • Medical

  • PTO

The role includes maintaining calendars, making travel arrangements, coordinating internal and ... The Executive Assistant reports to Vice President, Executive Engagement and collaborates frequently ...

Executive Assistant

Fort Collins, CO

$40 - $61/hr

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

Manage all aspects of executive travel, including international trips, visa applications, travel ... Supervise entry‐level executive assistants or administrative support staff. Education ...

Executive Assistant

Boston, MA · On-site

$35 - $38/hr

  • Medical

  • Dental

  • Vision

Executive Assistant Location: Boston, MA - 2-3 days onsite, others remote! Schedule: M-F, 8:00 AM-5 ... Experience coordinating executive travel arrangements and high-profile events, including academic ...

Executive Assistant

Spring, TX · On-site

$40 - $61/hr

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

... of executive travel. The role handles sensitive information with discretion, prepares detailed ... assistants or administrative support staff of the administrative services department. Education ...

Executive Assistant We are seeking a highly organized, proactive, and adaptable Executive Assistant ... Coordinate and manage executive travel, including flights, hotels, transportation, itineraries, and ...

Executive Assistant

Palo Alto, CA · On-site

$40 - $61/hr

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

... of executive travel. The role handles sensitive information with discretion, prepares detailed ... assistants or administrative support staff of the administrative services department. Education ...

Executive Assistant

Shenandoah, TX · On-site

$40 - $61/hr

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

... of executive travel. The role handles sensitive information with discretion, prepares detailed ... assistants or administrative support staff of the administrative services department. Education ...

Executive Assistant

Palo Alto, CA · On-site

$40 - $61/hr

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

... of executive travel. The role handles sensitive information with discretion, prepares detailed ... assistants or administrative support staff of the administrative services department. Education ...

Executive Assistant

Washington, DC · On-site +1

  • Medical

  • PTO

The role includes maintaining calendars, making travel arrangements, coordinating internal and ... The Executive Assistant reports to Vice President, Executive Engagement and collaborates frequently ...

Executive Assistant

Palo Alto, CA · On-site

$40 - $61/hr

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

... of executive travel. The role handles sensitive information with discretion, prepares detailed ... assistants or administrative support staff of the administrative services department. Education ...

Coordinate hotel accommodations and meeting logistics for board and committee meetings. Assist with executive travel arrangements, expense reporting, and administrative projects. Support leadership ...

Executive Assistant We are seeking a highly organized and proactive Executive Assistant to directly ... Make complex travel arrangements and compose detailed itineraries for both corporate and personal ...

Executive Assistant

Spring, TX · On-site

$29 - $43/hr

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

... of executive travel. The role handles sensitive information with discretion, prepares detailed ... assistants or administrative support staff of the administrative services department. Education ...

Showing results 21-40

Executive Travel Assistant information

See salary details

$30K

$64.5K

$102.5K

How much do executive travel assistant jobs pay per year?

As of Aug 17, 2026, the average yearly pay for executive travel assistant in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

What is an executive travel assistant?

An Executive Travel Assistant is responsible for managing all aspects of business travel for executives. This includes booking flights, accommodations, transportation, and handling itineraries to ensure seamless travel experiences. They also monitor travel expenses, manage last-minute changes, and provide support in case of disruptions. Strong organizational skills, attention to detail, and knowledge of corporate travel policies are essential for this role. Their goal is to ensure executives can focus on business priorities while traveling efficiently and comfortably.

What are the key skills and qualifications needed to thrive as an executive travel assistant?

To thrive as an Executive Travel Assistant, you need exceptional organizational abilities, attention to detail, and experience with complex travel planning—often supported by a background in hospitality, business administration, or related fields. Familiarity with booking platforms, global distribution systems (GDS), and travel management software, as well as knowledge of visa and travel compliance, is typically important. Excellent communication, problem-solving skills, and a proactive attitude help you navigate last-minute changes and high-pressure situations. These skills ensure seamless travel experiences for executives, helping organizations maintain productivity and efficiency during business trips.

What are some common challenges faced by executive travel assistants, and how are they addressed?

Executive Travel Assistants often manage intricate travel itineraries that may require last-minute adjustments due to sudden schedule changes, cancellations, or global events. Navigating different time zones, handling complex visa requirements, and coordinating with multiple vendors can be demanding. Successful assistants address these challenges by staying highly organized, maintaining strong industry connections, and using advanced travel management tools to track and adjust plans quickly. Many also develop contingency strategies in advance to minimize disruptions and ensure executives remain focused on business priorities throughout their trips.

More about Executive Travel Assistant jobs

What cities are hiring for Executive Travel Assistant jobs?

Cities with the most Executive Travel Assistant job openings:

What states have the most Executive Travel Assistant jobs?

States with the most job openings for Executive Travel Assistant jobs include:

Infographic showing various Executive Travel Assistant job openings in the United States as of August 2026, with employment types broken down into 90% Full Time, 5% Temporary, and 5% Contract. Highlights an 79% In-person, 5% Hybrid, and 16% Remote job distribution, with an average salary of $64,456 per year, or $31 per hour.

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 23 days ago


Job description

The Role

The Executive Assistant serves as a strategic partner to executive leadership by creating efficiencies, managing priorities, and enabling leaders to operate effectively in a fast-paced, high-growth environment.

This role goes beyond traditional administrative support and requires strong executive presence, sound judgment, technical proficiency, and the ability to proactively manage complex schedules, communications, travel, and follow-through. The Executive Assistant will support multiple senior leaders and help drive operational effectiveness across the Energy Business Development Group.

What you will accomplish

Executive Calendar & Schedule Management

  • Own and proactively manage executive calendars and scheduling priorities.
  • Coordinate internal standing meetings, one-on-ones, leadership meetings, and impromptu scheduling changes.
  • Manage external client meetings and executive availability.
  • Prioritize competing requests and protect executive focus time.
  • Coordinate membership engagements and industry involvement including NAIOP, SIOR, AZ Forward, and related organizations.

Travel & Conference Coordination

  • Coordinate complex executive travel arrangements including flights, hotels, transportation, dining reservations, and detailed itineraries.
  • Manage conference registrations and executive participation logistics.
  • Coordinate client dinners, networking events, and industry engagements.
  • Anticipate travel disruptions and proactively resolve scheduling conflicts.

Meetings & Communication Support

  • Prepare agendas, meeting materials, and executive briefing documents.
  • Administer Bloom Growth meeting workflows, notes, and follow-up tracking.
  • Draft and manage executive correspondence, scheduling communications, and stakeholder follow-ups.
  • Track action items and proactively drive accountability and completion.
  • Prioritize incoming requests and communications based on urgency and business impact.

Administrative & Organizational Management

  • Assist with expense reports, invoices, and executive administrative workflows.
  • Conduct research, prepare briefing materials, and support special projects.
  • Organize and maintain confidential documents, files, and communications.
  • Serve as a trusted operational partner for executive leadership.

Strategic Executive Partnership

  • Anticipate leadership needs before they arise.
  • Identify operational gaps and proactively recommend solutions.
  • Help executives remain organized, responsive, and focused on strategic priorities.
  • Operate with professionalism, discretion, and strong business judgment in highly visible situations.

What we would like you to have

  • 5-8+ years of executive assistant or senior administrative support experience, including direct support of C-suite or senior leadership; Bachelor's degree preferred.
  • Advanced proficiency in Microsoft Office Suite, collaboration platforms, AI tools, and scheduling and productivity systems.
  • Exceptional organizational skills with the ability to manage complex calendars, executive travel, and multiple competing priorities simultaneously.
  • Strong executive communication, relationship management, and interpersonal skills with the highest level of professionalism and discretion.
  • Proactive problem-solver who anticipates needs, operates independently with minimal direction, and thrives in a fast-paced, dynamic environment.
  • Construction, real estate, energy, or professional services industry experience is a plus.

You're inspired by our values

  • Altruistic - Our foundation is built upon the authentic, selfless concern we share for the success and wellbeing of others.
  • Fair 360 - We illuminate with kindness by seeking to understand before being understood and by caring more than may seem reasonable so we can achieve genuine success for all.
  • Strategic - The blueprint that guides the creation of a genuine place of purpose expresses the clarity of our vision, the rigor of our thought and the character of our word.
  • Sincere - We present no facades, only genuine elevations of truth, trust, and wholehearted loyalty to the employees we mentor, the clients we serve and the communities we call home.
  • Nimble - Our structural integrity is ensured through the balance of resourcefulness, responsiveness, and adaptability and strengthened by being well-rounded in the market to serve at the highest levels.

Compensation 

Alongside cash, our total compensation package includes comprehensive benefits and 100% employee ownership. From wellness to work life, our benefits support our employees' total wellbeing.

Benefits

  • Employee Stock Ownership Plan
  • Discretionary annual bonus 
  • 401k with employer match
  • Employee medical, dental, and vision insurance 100% covered, with options to add dependents at 50% coverage by Willmeng
  • Flexible Time Off Policy
  • 9 paid company holidays
  • 3 consecutive weeks of parental bonding leave, with an additional 3-5 weeks of disability leave for delivery recovery
  • Spacious break rooms with healthy meals & snacks provided at no additional cost
  • Team-building activities, including volunteer opportunities