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Executive Travel Assistant Jobs (NOW HIRING)

Robert Half

Executive Assistant

Saint Paul, MN · On-site

$38 - $44/hr

We are looking for an experienced Executive Assistant to support senior leadership in a fast-moving ... Arrange detailed travel plans, including air, lodging, ground transportation, and complete ...

Oldham Goodwin

Executive Assistant

Bryan, TX · On-site

We are seeking a highly organized and proactive Executive Assistant to directly support our Chief ... Make complex travel arrangements and compose detailed itineraries for both corporate and personal ...

Procore

Senior Executive Assistant

Austin, TX · On-site

We're looking for a Senior Executive Assistant to join Procore's Strategy organization. In this ... Travel of approximately 5-10% is expected for leadership meetings, offsites, and occasional ...

Procore

Senior Executive Assistant

Austin, TX · On-site

We're looking for a Senior Executive Assistant to join Procore's Strategy organization. In this ... Travel of approximately 5-10% is expected for leadership meetings, offsites, and occasional ...

Procore

Senior Executive Assistant

Austin, TX · On-site +1

We're looking for a Senior Executive Assistant to join Procore's Strategy organization. In this ... Travel of approximately 5-10% is expected for leadership meetings, offsites, and occasional ...

Procore

Senior Executive Assistant

Austin, TX · On-site

We're looking for a Senior Executive Assistant to join Procore's Strategy organization. In this ... Travel of approximately 5-10% is expected for leadership meetings, offsites, and occasional ...

Future Standard

Executive Assistant

Philadelphia, PA · On-site

Future Standard is seeking an Executive Assistant to provide high-level administrative support to ... Coordinate all aspects of domestic and international travel, including booking, itinerary ...

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Executive Travel Assistant information

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$30K

$64.5K

$102.5K

How much do executive travel assistant jobs pay per year?

As of Aug 17, 2026, the average yearly pay for executive travel assistant in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

What are some common challenges faced by executive travel assistants, and how are they addressed?

Executive Travel Assistants often manage intricate travel itineraries that may require last-minute adjustments due to sudden schedule changes, cancellations, or global events. Navigating different time zones, handling complex visa requirements, and coordinating with multiple vendors can be demanding. Successful assistants address these challenges by staying highly organized, maintaining strong industry connections, and using advanced travel management tools to track and adjust plans quickly. Many also develop contingency strategies in advance to minimize disruptions and ensure executives remain focused on business priorities throughout their trips.

What are the key skills and qualifications needed to thrive as an executive travel assistant?

To thrive as an Executive Travel Assistant, you need exceptional organizational abilities, attention to detail, and experience with complex travel planning—often supported by a background in hospitality, business administration, or related fields. Familiarity with booking platforms, global distribution systems (GDS), and travel management software, as well as knowledge of visa and travel compliance, is typically important. Excellent communication, problem-solving skills, and a proactive attitude help you navigate last-minute changes and high-pressure situations. These skills ensure seamless travel experiences for executives, helping organizations maintain productivity and efficiency during business trips.

What is an executive travel assistant?

An Executive Travel Assistant is responsible for managing all aspects of business travel for executives. This includes booking flights, accommodations, transportation, and handling itineraries to ensure seamless travel experiences. They also monitor travel expenses, manage last-minute changes, and provide support in case of disruptions. Strong organizational skills, attention to detail, and knowledge of corporate travel policies are essential for this role. Their goal is to ensure executives can focus on business priorities while traveling efficiently and comfortably.

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What cities are hiring for Executive Travel Assistant jobs?

Cities with the most Executive Travel Assistant job openings:

What states have the most Executive Travel Assistant jobs?

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Executive Travel Assistant jobs near you
Infographic showing various Executive Travel Assistant job openings in the United States as of August 2026, with employment types broken down into 90% Full Time, 5% Temporary, and 5% Contract. Highlights an 79% In-person, 5% Hybrid, and 16% Remote job distribution, with an average salary of $64,456 per year, or $31 per hour.

Executive Assistant III

4pconsultinginc

Birmingham, AL • On-site

Contractor

Re-posted 15 hours ago

Job description

Position: Executive Assistant III

Location: Birmingham, AL (Hybrid)
Duration: 3 Years

Client:    Alabama Power
 

Job Summary

Southern Company Services is seeking an experienced Executive Assistant III to provide high-level administrative and executive support to senior leadership. This role requires exceptional organizational, communication, and project coordination skills, along with the ability to manage confidential information, complex calendars, executive travel, and strategic initiatives in a fast-paced corporate environment.

Key Responsibilities

  • Manage complex executive calendars, schedules, meetings, and appointments.
  • Coordinate domestic and international travel arrangements, itineraries, and accommodations.
  • Prepare, edit, and proofread executive correspondence, presentations, reports, and meeting materials.
  • Handle confidential and sensitive information with professionalism and discretion.
  • Serve as the primary liaison between executives, internal departments, clients, and external stakeholders.
  • Plan and coordinate executive meetings, leadership events, and special projects.
  • Monitor project milestones and ensure timely completion of executive-level initiatives.
  • Screen phone calls, emails, and correspondence, prioritizing executive communications.
  • Utilize advanced Microsoft Office tools and collaboration platforms to support executive operations.
  • Mentor and provide guidance to junior administrative staff when needed.
  • Continuously improve administrative processes and stay current on executive support technologies.

Required Qualifications

  • Bachelor's degree preferred or equivalent professional experience.
  • 5+ years of executive administrative support experience supporting senior leaders or executives.
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
  • Strong calendar management, travel coordination, and meeting planning experience.
  • Excellent written and verbal communication skills.
  • Exceptional organizational, multitasking, and time management abilities.
  • Proven ability to manage confidential information with discretion.

Preferred Qualifications

  • Experience supporting C-level executives or senior leadership teams.
  • Strong project coordination and event management experience.
  • Experience working in a large corporate or utility environment.
  • Knowledge of modern collaboration and productivity tools.