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Executive Document Formatting Jobs (NOW HIRING)

STRATASCORP

Executive Assistant

Washington, DC · On-site

$135K/yr

Prepare, review, and format executive documents, briefings, talking points, and presentation materials. Handle sensitive information with discretion, professionalism, and strict adherence to security ...

Charles Xavier Inc.

Be Seen First

Administrative Assistant

Bonita Springs, FL · On-site

$20 - $25/hr

Coordinate document formatting, proofreading, and version control. Professional Development ... Prepare executive summaries, research briefs, and analytical reports. * Assist with strategic ...

Virtual Coworker

Executive Support * Manage complex calendars and schedules across multiple time zones * Monitor ... documents, contracts, NDAs, and version-controlled files * Draft, proofread, and format ...

Daniel Defense

EXECUTIVE ASSISTANT

Ellabell, GA · On-site

... documents for all meetings. * Provides primary support to the CRO and supports other C-Suite ... Assists with developing and formatting executive-level presentations and reports for quarterly ...

Analygence

Technical Writer

Fort George G Meade, MD · On-site

... executive briefings within classified mission environments. This role works closely with ... Manage document formatting, layout integration, graphics coordination, and publication preparation ...

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Executive Document Formatting information

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$54K

$142.7K

$249.5K

How much do executive document formatting jobs pay per year?

As of Jul 14, 2026, the average yearly pay for executive document formatting in the United States is $142,683.00, according to ZipRecruiter salary data. Most workers in this role earn between $108,500.00 and $160,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Executive Document Formatting Specialist, and why are they important?

To thrive as an Executive Document Formatting Specialist, you need advanced proficiency in word processing, attention to detail, and a strong understanding of business document standards, often supported by formal training or relevant experience. Expertise with Microsoft Office Suite, especially Word and PowerPoint, as well as familiarity with PDF editing tools and document management systems, is typically required. Exceptional organizational skills, time management, and the ability to communicate effectively with executives and stakeholders help you stand out in this role. These competencies ensure the production of accurate, professional, and visually appealing documents that support business communication and decision-making.

What is the difference between Executive Document Formatting vs Administrative Assistant?

AspectExecutive Document FormattingAdministrative Assistant
Primary FocusPreparing, formatting, and editing professional documents for executivesManaging schedules, correspondence, and general office tasks
Skills & CertificationsProficiency in MS Word, formatting skills, attention to detailOrganizational skills, communication, basic computer skills
Work EnvironmentCorporate offices, executive teamsOffice settings, administrative departments
Industry UsageLegal, corporate, consulting firmsAll industries, general office settings

Executive Document Formatting specializes in creating polished, professional documents for executives, focusing on formatting and editing. In contrast, Administrative Assistants handle a broader range of office tasks, including scheduling and correspondence. While both roles require organizational skills, Executive Document Formatting is more focused on document presentation, whereas Administrative Assistants support overall office operations.

What is Executive Document Formatting?

Executive Document Formatting refers to the process of preparing, organizing, and formatting high-level business documents such as reports, presentations, contracts, and correspondence to ensure they meet professional standards. This role involves applying consistent styles, layouts, and branding, as well as proofreading for accuracy and clarity. Executive Document Formatting specialists often work closely with senior executives or departments to deliver polished materials suitable for stakeholders, clients, or public release.

What are some common challenges faced in an Executive Document Formatting role, and how can they be addressed?

A frequent challenge in Executive Document Formatting is managing last-minute changes while maintaining consistency and meeting tight deadlines. Professionals in this role must be highly detail-oriented and adept at using advanced features in programs like Microsoft Word and PowerPoint. Clear communication with executives and team members is vital to ensure all requirements are understood and implemented. Staying organized, developing strong version control practices, and proactively clarifying expectations can help mitigate these challenges and ensure high-quality results.
What cities are hiring for Executive Document Formatting jobs? Cities with the most Executive Document Formatting job openings:
What are the most commonly searched types of Document Formatting jobs? The most popular types of Document Formatting jobs are:
What states have the most Executive Document Formatting jobs? States with the most job openings for Executive Document Formatting jobs include:
Executive Document Formatting jobs near you
Executive Assistant

Executive Assistant

STRATASCORP

Washington, DC • On-site

$135K/yr

Other

Medical, Dental, Vision, Life, Retirement

Re-posted 12 days ago

Job description

At StratasCorp, our mission strives to put employees first while still being recognized as a leader in the Department of Defense Information Technology sector. We believe in a continuing pursuit of customer satisfaction and operational excellence while exceling in service innovation. We are looking for employees who value corporate culture, leadership, diversity, and commitment to quality, because we are #TeamStratas.
Location
Washington DC - Washington DC, DC 20001 US (Primary)
Category
Administrative / Clerical
Job Description
* CONTINGENT UPON AWARD *
The Executive Assistant provides high-level administrative and operational support to the senior leadership team responsible for transformation, technology strategy, organizational design, communications, and change management within a classified U.S. Navy environment. This role ensures smooth operations, efficient coordination, and exceptional execution of daily activities, serving as a trusted partner and force multiplier for leadership. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable operating in a fast-paced, secure environment supporting senior executives.
Executive Support & Coordination
Provide comprehensive administrative support to senior leaders, including calendar management, meeting coordination, and correspondence.
Manage complex scheduling requirements, including classified and unclassified meetings, secure facility access, and leadership engagements.
Prepare, review, and format executive documents, briefings, talking points, and presentation materials.
Handle sensitive information with discretion, professionalism, and strict adherence to security protocols.
Planning, Meetings & Event Logistics
Organize and support leadership meetings, strategy sessions, offsites, and cross-functional team workshops.
Coordinate logistics for meetings in SCIF/SAPF environments, including technology setup, visitor management, and security procedures.
Track and distribute meeting agendas, materials, and read-aheads; capture and follow up on action items.
Support planning and execution of all-hands events, town halls, listening sessions, and stakeholder engagements.
Operational & Administrative Management
Maintain executive files, templates, trackers, dashboards, and repository systems (SharePoint, Teams, etc.).
Monitor deadlines and ensure leadership is prepared for key reviews, decision forums, and program milestones.
Assist in developing and maintaining operating rhythms, workflows, and internal communication processes.
Support travel coordination, expense reports, procurement requests, and other administrative processes in accordance with government and contractor requirements.
Team Support & Cross-Functional Coordination
Serve as a central point of coordination across OCM, training, communications, strategy, and technology modernization workstreams.
Partner with team leads to streamline processes, track deliverables, and support integrated planning.
Assist in onboarding new team members, ensuring they have access, equipment, and required clearances.
Maintain strong working relationships with government stakeholders, contractor partners, and cross-functional teams.
Communication & Documentation
Draft and coordinate internal communications, announcements, and updates on behalf of leadership.
Ensure consistent formatting and quality control across documents and presentations produced by the team.
Maintain logs, summaries, and documentation needed to support leadership visibility and informed decision-making.
Required Qualifications

  • US Citizen
  • Active Secret Clearance
  • 8-10 years of experience providing administrative or executive support in fast-paced, highly structured, or government environments.
  • Experience working with senior executives or flag-level leadership (military or civilian).
  • Strong organizational, multitasking, and prioritization skills with exceptional attention to detail.
  • Excellent written and verbal communication skills; ability to prepare polished and professional documents.
  • High level of discretion and ability to manage sensitive information in classified environments.
  • Proficiency with Microsoft Office Suite, Teams, SharePoint, and collaboration tools.
  • IAAP CAP certification or similar, preferred.

On-Site: Washington, DC
Estimated Annualized Salary Range: Up to $135K
StratasCorp is an Equal Opportunity Employer and welcomes applicants of all backgrounds, including individuals with disabilities and protected veterans.
We use E-Verify to confirm the identity and employment eligibility of all new hires.
Security Clearance
Secret
Certification Required
Job Type
Full-time
StratasCorp provides a complete compensation package with competitive wages and benefits that include medical, dental, and vision insurance, FSA & HSA accounts, disability and other income protection benefits, life insurance, paid personal time-off benefits, paid holidays, and a 401K Saving Plan with a company matching contribution.
StratasCorp is committed to equal opportunity in employment, actively seeking to build a diverse and talented workforce, including individuals with disabilities and protected veterans.

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