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Executive Document Formatting Jobs (NOW HIRING)

Prison Law Office

Executive Assistant

Berkeley, CA · On-site

$106K - $142K/yr

Executive Assistant Reports To: Executive Director Location: Berkeley, CA (hybrid workplace, in ... document formatting); Microsoft Office Suite (Word, Excel, PowerPoint); Adobe; Zoom / virtual ...

The Prison Law Office

Executive Assistant

Berkeley, CA · On-site

Executive Assistant Reports To: Executive Director Location: Berkeley, CA (hybrid workplace, in ... document formatting); Microsoft Office Suite (Word, Excel, PowerPoint); Adobe; Zoom / virtual ...

Prison Law Office

Executive Assistant

Berkeley, CA · On-site

$106K - $142K/yr

Executive Assistant Reports To: Executive Director Location: Berkeley, CA (hybrid workplace, in ... document formatting); Microsoft Office Suite (Word, Excel, PowerPoint); Adobe; Zoom / virtual ...

Prison Law Office

Executive Assistant

Berkeley, CA · On-site

$106K - $142K/yr

Executive Assistant Reports To: Executive Director Location: Berkeley, CA (hybrid workplace, in ... document formatting); Microsoft Office Suite (Word, Excel, PowerPoint); Adobe; Zoom / virtual ...

Extime PS LLC

Executive Assistant - PS HQ

El Segundo, CA · On-site

$75K - $90K/yr

About the Role The Executive Assistant provides strategic administrative support to senior ... Advanced presentation and document formatting skills with a keen eye for detail and aesthetically ...

KLR

Executive Assistant

Providence, RI · Hybrid

$28 - $35/hr

Executive Assistant KLR is one of the largest full-service CPA and business advisory firms in New ... Strong document formatting, preparation, and presentation development skills * Ability to handle ...

Integrity Windows

Executive Admin

Scottsdale, AZ

Executive Admin The Quantum Group, Scottsdale, AZ The Quantum Group ® , an Integrity company ... Document formatting, editing and/or proof reading * Digital recordkeeping and file organization

Kahn Litwin Renza

Executive Assistant

Providence, RI · Hybrid

$28 - $35/hr

The Executive Assistant will work closely with the CEO, Equity Partners, HR, and COO on a variety ... Strong document formatting, preparation, and presentation development skills * Ability to handle ...

Integritymarketing

Executive Admin

Scottsdale, AZ

Executive Admin The Quantum Group Scottsdale, AZ About The quantum Group The Quantum Group, an ... Document formatting, editing and/or proof reading * Digital recordkeeping and file organization

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Executive Document Formatting information

See salary details

$54K

$142.7K

$249.5K

How much do executive document formatting jobs pay per year?

As of Jun 22, 2026, the average yearly pay for executive document formatting in the United States is $142,683.00, according to ZipRecruiter salary data. Most workers in this role earn between $108,500.00 and $160,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Executive Document Formatting Specialist, and why are they important?

To thrive as an Executive Document Formatting Specialist, you need advanced proficiency in word processing, attention to detail, and a strong understanding of business document standards, often supported by formal training or relevant experience. Expertise with Microsoft Office Suite, especially Word and PowerPoint, as well as familiarity with PDF editing tools and document management systems, is typically required. Exceptional organizational skills, time management, and the ability to communicate effectively with executives and stakeholders help you stand out in this role. These competencies ensure the production of accurate, professional, and visually appealing documents that support business communication and decision-making.

What is the difference between Executive Document Formatting vs Administrative Assistant?

AspectExecutive Document FormattingAdministrative Assistant
Primary FocusPreparing, formatting, and editing professional documents for executivesManaging schedules, correspondence, and general office tasks
Skills & CertificationsProficiency in MS Word, formatting skills, attention to detailOrganizational skills, communication, basic computer skills
Work EnvironmentCorporate offices, executive teamsOffice settings, administrative departments
Industry UsageLegal, corporate, consulting firmsAll industries, general office settings

Executive Document Formatting specializes in creating polished, professional documents for executives, focusing on formatting and editing. In contrast, Administrative Assistants handle a broader range of office tasks, including scheduling and correspondence. While both roles require organizational skills, Executive Document Formatting is more focused on document presentation, whereas Administrative Assistants support overall office operations.

What is Executive Document Formatting?

Executive Document Formatting refers to the process of preparing, organizing, and formatting high-level business documents such as reports, presentations, contracts, and correspondence to ensure they meet professional standards. This role involves applying consistent styles, layouts, and branding, as well as proofreading for accuracy and clarity. Executive Document Formatting specialists often work closely with senior executives or departments to deliver polished materials suitable for stakeholders, clients, or public release.

What are some common challenges faced in an Executive Document Formatting role, and how can they be addressed?

A frequent challenge in Executive Document Formatting is managing last-minute changes while maintaining consistency and meeting tight deadlines. Professionals in this role must be highly detail-oriented and adept at using advanced features in programs like Microsoft Word and PowerPoint. Clear communication with executives and team members is vital to ensure all requirements are understood and implemented. Staying organized, developing strong version control practices, and proactively clarifying expectations can help mitigate these challenges and ensure high-quality results.
What cities are hiring for Executive Document Formatting jobs? Cities with the most Executive Document Formatting job openings:
What are the most commonly searched types of Document Formatting jobs? The most popular types of Document Formatting jobs are:
What states have the most Executive Document Formatting jobs? States with the most job openings for Executive Document Formatting jobs include:
Executive Document Formatting jobs near you
Executive Assistant

Executive Assistant

Prison Law Office

Berkeley, CA • On-site

$106K - $142K/yr

Full-time

Posted 8 days ago

Job description

Position Title: Executive Assistant
Reports To: Executive Director
Location: Berkeley, CA (hybrid workplace, in-office attendance required with up to 3 days remote each week)
Classification: Non-Exempt, Full-Time
Compensation: $106,130 - $142,620, commensurate with experience, plus benefits*
Deadline: July 1, 2026 8:00 am PT
About Prison Law Office
The Prison Law Office (PLO) is a nonprofit public interest law firm based in Berkeley, California that strives to reduce incarceration and demands fair and humane treatment for people who remain in prisons, jails, detention facilities, and juvenile facilities, and those who are on parole. PLO engages in class action and other impact litigation, advocates for policy and law changes, assists individuals in administrative actions and lawsuits, educates the public, creates and distributes self-help information, and lends technical assistance to other attorneys.
Position Summary
The Executive Assistant works at the direction of and under the supervision of the Executive Director to provide high-level administrative and project management support to the Executive Director and Management team, helping to ensure the smooth functioning of the organization's operations and leadership activities. Serving as a key liaison between the Executive Director, Management team, and staff, the Executive Assistant manages complex scheduling and communications with key parties, coordinates logistics and materials for meetings and events, and supports organization-wide initiatives. As a trusted and confidential partner to the Executive Director, the role requires exceptional organization, strong communication skills, sound judgment, and the ability to anticipate needs, manage competing priorities, and handle sensitive information with discretion.
Key Responsibilities
  • Provide project management and administrative support to the Executive Director and the Management team as needed.
  • Manage the Executive Director's calendar, including scheduling meetings with Board members, staff, media contacts, and external partners, and tracking relevant project deadlines.
  • Assist with high-level communications, including drafting and copy-editing emails and other communications for the Executive Director.
  • Provide administrative coordination for staff and Board meetings, including arranging logistics, preparing meeting materials, taking notes, and tracking attendance.
  • Act as confidential notetaker to the Executive Director in select meetings, including but not limited to discussions on management topics, organizational finances, confidential personnel matters, and Board discussions.
  • Provide other administrative support, including travel support, logistical support, expense reimbursements, and billing records
  • Assist with grant reporting.
  • Support administrative and business operations, including: project managing organization-wide affairs, including community events, trainings, and social events.
  • Manage office-wide administrative projects, including organizing, filing, and digitizing key documents.
  • Prepare billing records and legal fees for submission to opposing counsel, courts and grantors.
  • Support with website maintenance, including uploading filings, photos, news articles, and other content at the direction of Management and/or case teams.
  • Support maintenance of building facilities, office equipment, and office supplies.
  • Other duties as assigned by the Executive Director and the Management team.

Required Qualifications
  • Bachelor's degree
  • 5+ years serving as an administrative assistant or other similar experience
  • Ability to exercise diplomacy and tact in handling confidential and/or sensitive matters, including personnel matters
  • Excellent written communication skills
  • Strong attention to detail with demonstrated time-management, priority-setting, and organizational skills
  • High self-initiative and ability to work both independently and as part of a team
  • Ability to work in a fast-changing environment with flexibility and adaptiveness
  • Demonstrated technological proficiency, including but not limited to advanced working capabilities with Google Workspace (including advanced calendar management and document formatting); Microsoft Office Suite (Word, Excel, PowerPoint); Adobe; Zoom / virtual meeting platforms; document management systems; and basic spreadsheets and expense tracking
  • Prior experience supporting an executive-level position in a legal setting is preferred

Preferred Qualifications (Not Required)
  • Lived experience relevant to our mission, including those who have been system-impacted or formerly incarcerated
  • Prior experience working in a law firm or public-interest law setting

Work Environment
  • This position is based in Berkeley, CA, and follows a hybrid schedule that requires all employees to work on site at least two days per week, including Wednesdays, with flexibility for remote work on the remaining days, depending on work travel requirements.

Application Instructions
  • Please submit:
    • your resume,
    • a cover letter explaining your interest in the position and relevant administrative experience, and
    • a sample of your writing that you are particularly proud of (it can be on any subject).
  • Application window will close on July 1, 2026, at 8:00 am PT.
  • Candidates selected for an interview will be contacted directly.

To Apply: see the full job posting here.
Equal Employment Opportunity and Affirmative Action Statement
Prison Law Office is an Equal Opportunity Employer committed to creating an equitable, diverse, and inclusive organization and community. We can only maintain excellence by recruiting and retaining a staff that reflects a wide range of identities, experiences, and perspectives - including all races, ages, citizenships, national origins, disabilities, gender identities, languages, military experiences, sexual orientations, religions, socioeconomic backgrounds, and historically excluded communities.
We also welcome applications from people with lived experience relevant to our mission, including those who have been formerly incarcerated or system-impacted. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.

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