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Executive Document Formatting Jobs in Oregon (NOW HIRING)

Aptyx

Executive Assistant

OR · On-site +1

$70K - $80K/yr

Position Summary The Executive Assistant provides high-level administrative support to the Aptyx ... format presentations, reports, meeting materials, correspondence, and other business documents.

McKinstry

Construction Account Executive

Portland, OR · On-site +1

$93K - $155K/yr

... formats. * Builds and owns market strategies. Includes SWOT analysis, competitive analysis, and ... McKinstry Moves onsite gyms or reimbursement for remote workers See benefit plan documents for ...

McKinstry

Construction Account Executive

Portland, OR · On-site

$93K - $155K/yr

... formats. * Builds and owns market strategies. Includes SWOT analysis, competitive analysis, and ... McKinstry Moves onsite gyms or reimbursement for remote workers See benefit plan documents for ...

US Department of the Treasury

Secretary (OA)

Portland, OR · On-site

$55K/yr

Preparing travel arrangements for executive/manager * Reviewing correspondence, reports and other documents for proper format, grammar, punctuation, and mathematical correctness and writing simple or ...

DHL eCommerce

Analyze and document existing commercial processes and procedures, business requirements, tools ... Executive Communications & Strategic Storytelling * Develop executive-level presentations ...

BlueVolt

Sales & Outreach Specialist

Portland, OR

... prospects against documented ICP before discovery is scheduled * Ensure minimum touchpoint ... Experiment with messaging, hooks, and outreach formats to improve response rates * Assist with ...

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Executive Document Formatting information

What is executive document formatting?

Executive Document Formatting refers to the process of preparing, organizing, and formatting high-level business documents such as reports, presentations, contracts, and correspondence to ensure they meet professional standards. This role involves applying consistent styles, layouts, and branding, as well as proofreading for accuracy and clarity. Executive Document Formatting specialists often work closely with senior executives or departments to deliver polished materials suitable for stakeholders, clients, or public release.

What skills and qualifications are needed for executive document formatting?

To thrive as an Executive Document Formatting Specialist, you need advanced proficiency in word processing, attention to detail, and a strong understanding of business document standards, often supported by formal training or relevant experience. Expertise with Microsoft Office Suite, especially Word and PowerPoint, as well as familiarity with PDF editing tools and document management systems, is typically required. Exceptional organizational skills, time management, and the ability to communicate effectively with executives and stakeholders help you stand out in this role. These competencies ensure the production of accurate, professional, and visually appealing documents that support business communication and decision-making.

What are common challenges in executive document formatting and how can they be addressed?

A frequent challenge in Executive Document Formatting is managing last-minute changes while maintaining consistency and meeting tight deadlines. Professionals in this role must be highly detail-oriented and adept at using advanced features in programs like Microsoft Word and PowerPoint. Clear communication with executives and team members is vital to ensure all requirements are understood and implemented. Staying organized, developing strong version control practices, and proactively clarifying expectations can help mitigate these challenges and ensure high-quality results.

What is the difference between Executive Document Formatting vs Administrative Assistant?

AspectExecutive Document FormattingAdministrative Assistant
Primary FocusPreparing, formatting, and editing professional documents for executivesManaging schedules, correspondence, and general office tasks
Skills & CertificationsProficiency in MS Word, formatting skills, attention to detailOrganizational skills, communication, basic computer skills
Work EnvironmentCorporate offices, executive teamsOffice settings, administrative departments
Industry UsageLegal, corporate, consulting firmsAll industries, general office settings

Executive Document Formatting specializes in creating polished, professional documents for executives, focusing on formatting and editing. In contrast, Administrative Assistants handle a broader range of office tasks, including scheduling and correspondence. While both roles require organizational skills, Executive Document Formatting is more focused on document presentation, whereas Administrative Assistants support overall office operations.

Executive Document Formatting jobs near you

Executive Assistant, 8 hrs/day, 260-day calendar

Tillamook School District 9

Tillamook, OR • On-site

$30.98/hr

Full-time

Medical, Dental, Vision, Retirement

Posted 18 days ago

Job description

QUALIFICATIONS:

  • Associate's Degree or higher preferred. High School Diploma or GED with additional relevant experience and/or training may be acceptable. Experience supporting a superintendent, CEO, administrator or director.
  • Demonstrated knowledge of executive office practices, including managing schedules, correspondence, records, communications, and workflow.
  • Demonstrated proficiency in business English, including composition, editing, proofreading, grammar, spelling, punctuation, and professional document formatting.
  • Demonstrated proficiency in standard office technology and software, including word processing, spreadsheets, databases, presentation software, and electronic communication systems.
  • Demonstrated ability to plan, organize, prioritize, and complete multiple assignments independently while meeting deadlines and maintaining a high degree of accuracy and attention to detail.
  • Demonstrated ability to analyze situations, exercise sound judgment, solve problems, adapt to changing priorities, and maintain effective working relationships through professional oral and written communication.
  • Demonstrated ability to maintain confidentiality and exercise discretion in handling sensitive information.
  • Physical and mental abilities sufficient to perform the essential functions of the position.
  • Demonstrates professionalism through a positive attitude, punctuality, appropriate appearance, and dependable work habits.
  • Establishes and maintains positive, respectful, and collaborative working relationships with staff, students, families, and the public.
  • Maintains confidentiality and exercises discretion in the performance of assigned responsibilities.
  • Remains composed, flexible, and effective while working under pressure, managing frequent interruptions, and adapting to changing priorities.
  • Ability to pass a Criminal Background/fingerprint check ($75 fee)

GENERAL RESPONSIBILITIES

  • Supports the Superintendent in carrying out administrative, operational, and organizational responsibilities.
  • Prepares, edits, processes, and maintains a variety of correspondence, reports, records, agendas, minutes, and other documents in both electronic and paper formats.
  • Coordinates the daily operations of the Superintendent's Office, including scheduling, communications, records management, and expenditure tracking and reconciliation.
  • Provides administrative support to the Board of Directors, district leadership and other committees, including coordinating meetings and preparing agendas, minutes, and supporting materials.
  • Coordinates meetings, events, trainings, and special projects with district, community and education partners.
  • Supports policy development and governance processes by preparing and maintaining policy documents, and managing the district's online policy manual.
  • Serves as liaison with organizations such as the Oregon School Boards Association (OSBA), Northwest Regional ESD (NWRESD), Oregon Department of Education (ODE), and other professional organizations to meet regional or statewide responsibilities.
  • Provides leadership, coordination, training, and work direction to administrative support staff.
  • Responds to inquiries, collaborates with staff and external partners, participates in professional development and committee work, and performs other duties as assigned.
  • Must honor the confidential nature of the position.

EXPECTED START DATE:  September 8, 2026 

WAGES:  $30.98 per hour

BENEFITS

  • Full time employees receive excellent fringe benefits
    • $35 Monthly fee for full family insurance (medical, dental, vision) - 2026/27 SY
  • $150/month contributed to HRA VEBA to help offset out of pocket medical expenses
    • Total insurance benefit package of over $22,500 annually
  • $500/month cash stipend if you have other insurance and waive district insurance
  • District paid employee contribution to PERS (Public Employees Retirement System)
    • TSD9 covers the full 6% for PERS retirement
  • 403 (b) Supplemental Retirement Saving Opportunities

QUESTIONS:

Hannah Snow Roberts, HR Coordinator

2510 First Street

Tillamook, OR 97141

503-842-4414, ext. 1200       
snowh@tillamook.k12.or.us

Open:   8/03/2026                                        

Close:  8/10/2026 or until filled



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