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Executive Assistant Volunteer Jobs in Rochester, NY

Jewish Senior Life

Director of Major Gifts

Rochester, NY

$75K - $90K/yr

... assist the Executive Director of the Foundation team to plan, lead and grow its major gifts and ... Successful experience in coaching and training volunteers and staff in fund development activities.

Jewish Senior Life

Director of Major Gifts

Rochester, NY · On-site

$75K - $90K/yr

... assist the Executive Director of the Foundation team to plan, lead and grow its major gifts and ... Successful experience in coaching and training volunteers and staff in fund development activities.

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All JobsVolunteer JobsExecutive Assistant Volunteer JobsExecutive Assistant Volunteer Jobs in Rochester, NY

Executive Assistant Volunteer information

See Rochester, NY salary details

$29.6K

$63.6K

$101.1K

How much do executive assistant volunteer jobs pay per year?

As of Aug 14, 2026, the average yearly pay for executive assistant volunteer in Rochester, NY is $63,597.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,300.00 and $74,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an executive assistant volunteer, and why are they important?

To thrive as an Executive Assistant Volunteer, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by some office experience or relevant training. Familiarity with productivity software such as Microsoft Office, Google Workspace, and virtual meeting platforms is often required. Exceptional communication, discretion, and adaptability are vital soft skills for managing sensitive information and supporting executive-level staff. These skills and qualities are crucial to ensure efficient operations, effective support, and a positive organizational impact.

What are some common challenges executive assistant volunteers face when supporting multiple leaders or departments?

Executive Assistant Volunteers often juggle responsibilities for several leaders or departments, which can present challenges in managing competing priorities and adapting to diverse working styles. Balancing schedules, handling confidential information, and ensuring clear communication among stakeholders require strong organizational and interpersonal skills. Proactively setting expectations and establishing efficient processes can help manage these demands, while regular check-ins with supervisors ensure alignment and support.

What is the difference between Executive Assistant Volunteer vs Administrative Assistant?

AspectExecutive Assistant VolunteerAdministrative Assistant
CredentialsTypically no formal credentials required; organizational or communication skills preferredOften requires high school diploma; some roles prefer administrative certifications
Work EnvironmentNonprofit, charity, or community organizations; flexible hoursCorporate, government, or private sectors; regular office hours
Employer & IndustryNonprofits, NGOs, community groupsBusinesses, government agencies, corporations
Search & Comparison IntentVolunteer roles, nonprofit support, entry-level administrativePaid administrative support, office assistant roles

While both roles involve administrative tasks, an Executive Assistant Volunteer typically supports nonprofit organizations without formal compensation, focusing on organizational and communication skills. An Administrative Assistant is usually a paid position within corporate or government settings, often requiring specific credentials and offering regular hours. The main difference lies in the work environment, compensation, and organizational context.

What is an executive assistant volunteer?

Executive Assistant Volunteers are individuals who provide administrative and organizational support to executives or senior leaders within an organization on a volunteer basis. Their duties often include managing schedules, coordinating meetings, handling correspondence, organizing files, and assisting with special projects. Unlike paid executive assistants, these volunteers offer their time and skills to help organizations—often nonprofits or community groups—operate more efficiently. This role is ideal for those seeking to gain experience, contribute to a cause, or build professional networks.

What are popular job titles related to Executive Assistant Volunteer jobs in Rochester, NY?

For Executive Assistant Volunteer jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Executive Assistant Volunteer jobs in Rochester, NY look for?

The top searched job categories for Executive Assistant Volunteer jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Executive Assistant Volunteer jobs?

Cities near Rochester, NY with the most Executive Assistant Volunteer job openings:

Executive Assistant Volunteer jobs near you
Infographic showing various Executive Assistant Volunteer job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $63,597 per year, or $30.6 per hour.

Executive Assistant to the Lead Pastor

Hope Church

Rochester, NY • On-site

$22 - $24/hr

Full-time

Medical, Retirement, PTO

Posted 6 days ago

Job description

Job Description
Ministry: Operations
Role Title: Executive Assistant to the Lead Pastor
Reports to: Lead Pastor and serves in support of the Leadership Team
Role Overview: Hope Lutheran Church is seeking an exceptional Executive Assistant to the Lead Pastor who will serve as a trusted partner to the Lead Pastor by providing executive-level administrative, operational, and communication support. This individual will combine the professionalism, organizational excellence, and discretion expected of an Executive Assistant with a genuine heart for the Lord and a passion for advancing the mission of our church.
The Executive Assistant will protect the Lead Pastor's time, coordinate events and initiatives driven by the Lead Pastor, and facilitate communication to ensure priorities and information flow smoothly throughout the church. This role is much more than administrative support-it is a ministry of stewardship, service, organization, discretion, and operational excellence.
Our Mission: Sharing the hope of Jesus with a world in need of hope.
Our Vision: To see an ever-increasing number of people trust in Jesus Christ and faithfully live out the 5G's of discipleship.
Characteristics of the Executive Assistant to the Senior Pastor
  • A committed follower of Jesus Christ whose life reflects spiritual maturity, integrity, humility, and a servant's heart.
  • Wholeheartedly embraces the mission, vision, and values of the church and views their work as ministry.
  • Demonstrates the professionalism, initiative, and executive presence expected of an Executive Assistant supporting church leadership.
  • Exceptionally organized with the ability to manage multiple priorities while maintaining accuracy, excellence, and composure.
  • Exercises exceptional judgment, discretion, and confidentiality in handling sensitive information and relationships.
  • A proactive problem solver who anticipates needs, identifies solutions, and executes with minimal supervision.
  • An outstanding communicator with excellent written and verbal communication skills and the ability to represent the Lead Pastor with wisdom, grace, and professionalism.
  • Emotionally intelligent with strong interpersonal skills and the ability to build trust with staff, church leaders, volunteers, and members.
  • A collaborative team player who thrives in a fast-paced environment while maintaining flexibility and a positive attitude.
  • A lifelong learner who welcomes feedback, pursues continuous improvement, and strives for excellence in every area of responsibility.
  • Highly proficient with Google Workspace, calendar management, project management, and modern communication tools.

Position Responsibilities
  • Manage the Lead Pastor's calendar, appointments, meetings, and ministry priorities, while protecting time through effective scheduling and prioritization.
  • Provide comprehensive administrative support to the Lead Pastor and Executive Director, including correspondence, meeting coordination, confidential communications, and executive assistance.
  • Prepare agendas, reports, meeting notes, and follow-up action items.
  • Coordinate special projects and ministry initiatives from planning through completion, ensuring deadlines and priorities are met.
  • Maintain confidential records, church documentation, and administrative files with a high degree of integrity and discretion.
  • Serve as the primary point of contact for church office communications by screening calls, managing emails and text messaging platforms, and directing inquiries to appropriate staff and ministry leaders.
  • Coordinate worship service administration, including sermon preparation, presentation slides, sermon series planning, and discipleship materials.
  • Manage church management systems (ChMS/CCB) by maintaining member records, creating events and registration forms, processing data, generating reports, and supporting ministry communications.
  • Coordinate church events initiated by the Lead Pastor, leadership meetings, baptisms, funerals, classes, conferences, and other ministry activities.
  • Support Adult Discipleship ministries through event coordination, curriculum administration, volunteer support, and ministry resources.
  • Prepare monthly leadership and Board reports by compiling attendance, engagement, volunteer, and ministry metrics.
  • Coordinate ministry logistics, including facility reservations, room scheduling, supply purchasing, vendor coordination, and event support.
  • Assist with guest assimilation, membership follow-up, prayer communications, congregational engagement, annual reports, congregational meetings, leadership retreats, and other church-wide initiatives.
  • Train ministry leaders and volunteers in church management systems and ministry software while supporting effective ministry operations across multiple departments.

What success looks like
  • Calendars, meetings, travel, and communications are executed seamlessly with exceptional attention to detail.
  • Projects move forward efficiently because of consistent coordination, communication, and follow-through with ministry leaders and volunteers.
  • Church leaders, staff, volunteers, and ministry partners experience timely, professional, and gracious communication.
  • Sensitive information is handled with complete confidentiality and sound judgment.
  • Administrative systems and workflows become increasingly efficient and effective.
  • The Executive Assistant consistently anticipates needs, solves problems proactively, and contributes to a culture of excellence, unity, and servant leadership.
  • The ministry of the Lead Pastor is strengthened through trusted partnership, allowing the church to more effectively accomplish its mission and vision.

Position Details:
  • Full-Time 30+ hours (may require some Sunday mornings)
  • Compensation range $22-$24/hour
  • Paid time off including vacation, sick, wellness, and holiday time
  • Pension and Health Benefits

Apply