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Executive Assistant To Property Manager Jobs in Rochester, NY

Paychex

Corporate Property Manager

Rochester, NY · On-site

$24 - $30/hr

This is an exciting time to join our team as we continue to invest in innovation, simplify client ... Enter, manage, and maintain service tickets within ServiceNow and applicable property management ...

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All JobsTo Property JobsExecutive Assistant To Property Manager JobsExecutive Assistant To Property Manager Jobs in Rochester, NY

Executive Assistant To Property Manager information

See Rochester, NY salary details

$29.6K

$63.6K

$101.1K

How much do executive assistant to property manager jobs pay per year?

As of Aug 9, 2026, the average yearly pay for executive assistant to property manager in Rochester, NY is $63,597.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,300.00 and $74,000.00 per year, depending on experience, location, and employer.

What is the difference between Executive Assistant To Property Manager vs Leasing Coordinator?

AspectExecutive Assistant To Property ManagerLeasing Coordinator
Primary RoleSupports property management operations and administrative tasksHandles leasing processes and tenant screening
Required CredentialsAdministrative experience, possibly real estate or property management knowledgeReal estate license or leasing experience often preferred
Work EnvironmentOffice-based, supporting property management teamOffice and on-site visits for property tours and tenant interactions
Industry UsageCommonly employed in property management firms and real estate companiesPrimarily in leasing offices and property rental agencies

The Executive Assistant To Property Manager focuses on administrative support within property management, while the Leasing Coordinator specializes in tenant leasing and rental processes. Both roles are essential in real estate but serve different functions within the industry.

What does an executive assistant to a property manager do?

An Executive Assistant to a Property Manager provides administrative and organizational support to property managers, helping them oversee residential or commercial properties. Their duties often include scheduling appointments, handling correspondence, maintaining records, coordinating tenant communications, and assisting with property inspections or maintenance requests. They play a key role in ensuring the property manager's daily operations run smoothly and efficiently. Additionally, they may help prepare reports, process invoices, and handle confidential information related to tenants and property finances.

What are the key skills and qualifications needed to thrive as an executive assistant to a property manager?

To thrive as an Executive Assistant to a Property Manager, you need strong organizational skills, attention to detail, and knowledge of property management practices, usually supported by administrative experience or relevant coursework. Familiarity with property management software, scheduling tools, and office productivity suites is typically required. Excellent interpersonal communication, discretion, and the ability to multitask set standout candidates apart. These skills ensure efficient office operations, effective support for the property manager, and a positive experience for tenants and vendors.
What are popular job titles related to Executive Assistant To Property Manager jobs in Rochester, NY? For Executive Assistant To Property Manager jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Executive Assistant To Property Manager jobs in Rochester, NY look for? The top searched job categories for Executive Assistant To Property Manager jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Executive Assistant To Property Manager jobs? Cities near Rochester, NY with the most Executive Assistant To Property Manager job openings:
Executive Assistant To Property Manager jobs near you

Commercial Property Manager

Baldwin Real Estate Corporation

Rochester, NY • On-site

$85K - $100K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 6 days ago

Job description

Job Type
Full-time
Description
Join Our Team
We are seeking an experienced Commercial Property Manager to oversee and maximize the performance of a regional real estate portfolio. This role is ideal for a proactive leader who enjoys balancing operations, financial performance, tenant relationships, and strategic planning.
You will play a key role in protecting and enhancing property value while delivering strong financial results and exceptional service to ownership and tenants,
What You'll Do
Property & Operations Management
  • Oversee day-to-day operations of assigned commercial properties
  • Ensure properties are well-maintained through inspections, preventive maintenance, and capital planning
  • Supervise on-site staff and third-party vendors
  • Obtain bids and coordinate repairs, improvements, and upgrades
  • Respond to emergencies and oversee after-hours issue resolution
  • Ensure vacant spaces are lease-ready and coordinate space turnovers

Financial Oversight
  • Develop and manage annual operating budgets for each property
  • Prepare annual cash flow projections
  • Review monthly financial statements and provide variance analysis
  • Oversee accounts receivable, collections, and CAM reconciliations
  • Work with Accounts Payable to code and approve invoices
  • Work closely with Accounting on reporting and reserve reimbursements
  • Prepare monthly client reports and operational summaries

Leasing & Tenant Relations
  • Negotiate lease renewals in partnership with ownership
  • Collaborate with the leasing team on new deals and prospect evaluation
  • Coordinate with the construction team on tenant build outs
  • Maintain strong relationships with tenants and ownership groups
  • Oversee marketing efforts including signage, advertising, and promotions

Administration & Compliance
  • Prepare annual management plans for each property
  • Maintain organized lease abstracts and property records
  • Track lease expirations, escalations, and key financial deadlines
  • Coordinate with legal, insurance, tax, and regulatory professionals
  • Operate efficiently within MRI property management software

Qualifications
  • Experience in commercial property management
  • Strong financial acumen with budgeting and reporting experience
  • Experience negotiating leases and managing tenant relationships
  • Highly organized and detail-oriented
  • Strong written and verbal communication skills
  • Ability to supervise vendors and manage multiple projects simultaneously

Reporting Structure
This position reports to the President and Vice President of the Commercial Portfolio and works closely with ownership, accounting, leasing, and facilities teams.
Benefits & Perks
We value our team and offer a comprehensive benefits package, including:
  • Generous paid time off
  • Health, dental, and vision insurance
  • 401(k) with company match
  • Professional development and industry association opportunities

The base salary compensation range for this role reflects the wide range of factors that are considered in making compensation decisions, including but not limited to, skill sets; experience and training; licensure and certifications; and other business and organizational needs. Compensation decisions are dependent on the facts and circumstances of each individual. A reasonable estimate of the current base salary range for this position is $85,000- $100,000.
Salary Description
$85,000 - $100,000

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