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Executive Assistant Position Jobs in Indiana (NOW HIRING)

State of Indiana

Executive Assistant

Lebanon, IN · On-site

$42K - $54K/yr

... Assistant provides high-level administrative and operational support to the Director of ... This position serves as a trusted partner to County leadership by managing executive communications ...

Precise Systems

Executive Assistant

Crane, IN · On-site

The Executive Assistant will serve as a key point of coordination for schedules, communications, meetings, and executive-level tasking. This role requires in-person support. Duties: * Provide program ...

Versant Media Inc

Executive Assistant

Bloomington, IN · On-site

Position Type : Full time Type Of Hire : Experienced (relevant combo of work and education ... The Executive Assistant role will involve performing administrative duties for the executive and ...

NBCUniversal

Executive Assistant

Bloomington, IN · On-site

Position Type : Full time Type Of Hire : Experienced (relevant combo of work and education ... The Executive Assistant role will involve performing administrative duties for the executive and ...

Precise Systems

Executive Assistant

Crane, IN · On-site

The Executive Assistant will serve as a key point of coordination for schedules, communications, meetings, and executive-level tasking. This role requires in-person support. Duties: * Provide program ...

Refreshed Tech

Executive Assistant

Ashley, IN

$60K/hr

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support ... High interaction with leadership, vendors, and internal teams Benefits offered with this position ...

Maple Leaf Farms

Executive Assistant

Leesburg, IN · On-site

Executive Assistant Job Category: Office Administration Location: Leesburg, IN 46538, USA Essential Duties Executive Support * Manage the CEO's calendar, including prioritization of meetings, travel ...

Cimcor, Inc.

Executive Assistant

Merrillville, IN · On-site

This position demands a strategic thinker who thrives in a dynamic environment, juggles competing ... Represent the executive in their absence by attending meetings and taking notes * Assist other ...

Cimcor, Inc.

Executive Assistant

Merrillville, IN

This position demands a strategic thinker who thrives in a dynamic environment, juggles competing ... Represent the executive in their absence by attending meetings and taking notes * Assist other ...

Cimcor

Executive Assistant

Merrillville, IN · On-site

This position demands a strategic thinker who thrives in a dynamic environment, juggles competing ... Represent the executive in their absence by attending meetings and taking notes * Assist other ...

Maple Leaf Farms

Executive Assistant

Leesburg, IN · On-site

Coordinate travel arrangements, itineraries, and expense reporting * Assist with preparation of executive reports, presentations, correspondence, and confidential documentation * Anticipate executive ...

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Executive Assistant Position information

How does an Executive Assistant typically manage competing priorities and support multiple executives simultaneously?

Executive Assistants often juggle tasks for several leaders, requiring exceptional organizational skills and the ability to prioritize dynamically. They use tools like shared calendars, task management software, and regular check-ins to ensure deadlines are met and urgent matters are addressed promptly. Collaborating closely with executives and their teams, they clarify expectations and proactively communicate about shifting priorities. This environment fosters adaptability and strong time-management abilities, making it a rewarding role for those who thrive on variety and fast-paced work.

What are the key skills and qualifications needed to thrive as an Executive Assistant, and why are they important?

To thrive as an Executive Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, usually supported by relevant experience or an associate’s/bachelor’s degree. Familiarity with office software (such as Microsoft Office Suite), calendar management systems, and sometimes project management tools is essential. Discretion, proactive communication, and problem-solving skills help Executive Assistants excel in supporting executives and managing multiple tasks. These capabilities are crucial for ensuring smooth operations, effective time management, and maintaining confidentiality in fast-paced business environments.

What are the top 3 skills of an executive assistant?

The top three skills of an executive assistant are strong organizational and time management abilities, excellent communication skills, and proficiency with office software and scheduling tools. These skills enable them to efficiently manage executive calendars, handle correspondence, and coordinate tasks across departments.

Is EA a dead-end job?

An Executive Assistant position is typically a stepping stone that can lead to higher administrative, managerial, or specialized roles. Many EAs develop skills in organization, communication, and technology that support career advancement within organizations or across industries.

What are Executive Assistants?

Executive Assistants are professionals who provide high-level administrative support to executives, managers, or other senior staff within an organization. Their responsibilities often include managing schedules, organizing meetings, handling correspondence, preparing reports, and sometimes overseeing other administrative staff. They play a crucial role in ensuring the smooth operation of an executive’s daily activities and often act as a liaison between the executive and other departments or external stakeholders. Strong organizational, communication, and problem-solving skills are essential for this role.

What is the difference between Executive Assistant Position vs Administrative Assistant?

AspectExecutive Assistant PositionAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; often some college or certificationsHigh school diploma or equivalent
Work EnvironmentSupports executives in corporate or organizational settingsSupports teams or departments at various levels
Employer & Industry UsageCommon in corporate, government, and nonprofit sectorsWidespread across industries, supporting general office functions
Search & Comparison IntentOften searched by those seeking high-responsibility support rolesMore general, for entry-level or broad administrative tasks

The main difference between an Executive Assistant Position and an Administrative Assistant is the level of responsibility and support provided. Executive Assistants typically support high-level executives with complex tasks, requiring more specialized skills and experience. Administrative Assistants generally handle routine office tasks supporting teams or departments. Both roles are essential in organizational operations but differ in scope and expectations.

What is the highest paid executive assistant?

The highest paid executive assistants typically earn over $80,000 annually, with top earners in large corporations or executive-level support roles reaching salaries above $100,000, especially in major metropolitan areas. Compensation depends on experience, industry, and the complexity of the executive's needs, often including bonuses and benefits.

What does an executive assistant actually do?

An executive assistant provides administrative support to executives by managing schedules, arranging meetings, handling correspondence, and preparing reports. They often use tools like calendar software and require strong organizational and communication skills to ensure smooth daily operations.
What are popular job titles related to Executive Assistant Position jobs in Indiana? For Executive Assistant Position jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Executive Assistant Position jobs in Indiana look for? The top searched job categories for Executive Assistant Position jobs in Indiana are:
Executive Assistant Position jobs near you
Infographic showing various Executive Assistant Position job openings in Indiana as of June 2026, with employment types broken down into 4% As Needed, 87% Full Time, 3% Part Time, 1% Temporary, 3% Contract, and 2% Nights. Highlights an 91% Physical, 1% Hybrid, and 8% Remote job distribution.
Executive Assistant

Executive Assistant

State of Indiana

Lebanon, IN • On-site

$42K - $54K/yr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 15 days ago

State Of Indiana rating

6.9

Company rating: 6.9 out of 10

Based on 183 frontline employees who took The Breakroom Quiz

41st of 50 rated states

Job description

Salary : $42,060.20 - $54,636.40 Annually
Location : 127 West Main Street, Lebanon
Job Type: Full-Time
Job Number: 202200092
Department: Commissioners
Opening Date: 06/17/2026
Closing Date: 7/3/2026 11:59 PM Eastern
Description
The Executive Assistant provides high-level administrative and operational support to the Director of Administration, Board of Commissioners, County Attorney, and Human Resources Department. This position serves as a trusted partner to County leadership by managing executive communications, coordinating strategic initiatives, facilitating interdepartmental collaboration, preparing reports and presentations, maintaining confidential records, and supporting the execution of organizational priorities.
The Executive Assistant exercises independent judgment, discretion, and professionalism while handling sensitive information, coordinating multiple projects and deadlines, and serving as a liaison between County leadership, elected officials, department heads, employees, external agencies, and the public. The position requires exceptional organizational, communication, and problem-solving skills and the ability to anticipate needs, manage competing priorities, and ensure the efficient operation of executive functions.
Examples of Duties
Duties and Responsibilities:
  • Manages and coordinates schedules, meetings, appointments, and priorities for the Director of Administration and Board of Commissioners
  • Greets visitors, answers incoming telephone calls, responds to routine inquiries, and directs questions or concerns to the appropriate department or individual as needed
  • Reviews incoming correspondence and inquiries, determines appropriate action, and responds independently when appropriate
  • Prepares and submits claims for payment, including maintaining bookkeeping and financial records for assigned departments
  • Maintains official records, contracts, resolutions, agreements, and executive documents in accordance with County requirements
  • Monitors Commissioner departmental budgets and advises the Board of Commissioners when additional appropriations may be necessary
  • Assists with budget preparation, monitoring, and reporting activities for assigned departments
  • Prepares payroll and departmental claims for the Commissioners' Office, County Attorney, and Human Resources Department
  • Serves as a liaison between County leadership, elected officials, department heads, employees, outside agencies, and the public.
  • Prepares, reviews, and distributes agendas, reports, presentations, meeting materials, and official correspondence for executive leadership
  • Provides administrative support for boards, committees, and executive leadership meetings
  • Performs additional duties as assigned in support of executive and organizational objectives
Key Performance Standards:
  • Ensures all work is completed in compliance with applicable state statutes, local ordinances, and County policies
  • Adheres to all County and State regulations related to financial and account management practices
  • Maintains accurate accounting and reconciliation of all monies received and processed on a daily basis
  • Meets all deadlines established by state statutes, local ordinances, and the Board of Commissioners
  • Provides professional and responsive customer service in accordance with standards established by the Board of Commissioners
  • Ensures all forms, reports, and correspondence are accurate, complete, and compliant with County formatting and procedural guidelines
Typical Qualifications
Position Qualifications:High school diploma or GED required, with at least two years of prior experience or training in computer applications, accounting, bookkeeping, and general office administration preferred. An equivalent combination of education, training, and experience that provides the necessary knowledge, skills, and abilities to successfully perform the essential functions of the position may also be considered.
Required Skills:
  • Ability to accurately calculate, compile, and maintain data and records
  • Ability to provide guidance, support, and direction to others regarding office procedures, policies, and standards
  • Ability to maintain positive and professional working relationships with coworkers, departments, and the public
  • Ability to handle highly confidential personnel, legal, financial, and strategic information
  • Ability to manage multiple assignments simultaneously, prioritize tasks, and meet established deadlines under heavy workloads
  • Ability to prepare clear and professional documents and correspondence using proper grammar, spelling, and communication skills
  • Ability to communicate professionally and effectively with members of the public, including in difficult or emotionally charged situations
  • Strong attention to detail and organizational skills
  • Ability to accept and work under direction from multiple individuals, including situations involving differing priorities or instructions
  • Advanced proficiency in Microsoft Office Suite, presentation development, and report preparation

Confidentiality & Professional Discretion Requirements:
Must demonstrate the ability to exercise discretion and sound judgment when handling confidential, sensitive, and protected information. The employee is required to maintain strict confidentiality in accordance with County policies, applicable laws, and professional standards. As a condition of employment, the County will provide a Non-Disclosure Agreement (NDA) that the employee must sign, and the executed NDA will be maintained in the employee's personnel file.
Supplemental Information
Working Conditions: Working conditions include a variety of interpersonal situations that must be handled with good judgement in a professional, discreet manner. The ability to work on several tasks at the same time and complete tasks effectively is required. This position requires the ability to work and communicate well with individuals from all levels.
ADA Compliance:
Physical Factors: Working conditions involve sitting for long periods, sitting/walking at will, keyboarding, lifting/carrying objects weighing less than 25 pounds, close vision, color/depth perception.
Environmental Factors: Working conditions are normal for an office environment.Boone County, Indiana, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Full-time employees are eligible for:
Retirement Benefits
Medical
Dental
Vision
PTO
Paid Holidays
Life Insurance & more!
*Waiting period may apply

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