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Executive Assistant Position Jobs in Indiana (NOW HIRING)

Albanese Candy

Executive Assistant

Merrillville, IN · On-site

Description UNDERSTANDING As the Executive Assistant to the Copresident, you will play a pivotal role in providing high-level administrative support for both personal and professional needs ensuring ...

Albanese Candy

Executive Assistant

Merrillville, IN · On-site

UNDERSTANDING As the Executive Assistant to the Copresident, you will play a pivotal role in providing high-level administrative support for both personal and professional needs ensuring the smooth ...

Albanese Candy

Executive Assistant

Merrillville, IN · On-site

Description UNDERSTANDING As the Executive Assistant to the Copresident, you will play a pivotal role in providing high-level administrative support for both personal and professional needs ensuring ...

Otava, LLC

Executive Assistant

Indianapolis, IN · On-site

$75K - $80K/yr

The Executive Assistant role is responsible for providing high-level administrative and operational ... The position focuses on executive calendar management, travel coordination, meeting logistics ...

LHH US

Executive Assistant

Indianapolis, IN

$70K - $90K/yr

Executive Administrative Assistant- Onsite, Indianapolis Are you a proactive, detail-oriented professional with a passion for supporting top executives? LHH is currently seeking an experienced ...

Element Three

Executive Assistant

Carmel, IN · On-site

As the Executive Assistant at Element Three, you will serve as a trusted administrative and operational partner to the CEO and SVP, Strategy & Services. This role is responsible for maximizing ...

Element Three

Executive Assistant

Carmel, IN · On-site

As the Executive Assistant at Element Three, you will serve as a trusted administrative and operational partner to the CEO and SVP, Strategy & Services. This role is responsible for maximizing ...

Element Three

Executive Assistant

Carmel, IN · On-site

As the Executive Assistant at Element Three, you will serve as a trusted administrative and operational partner to the CEO and SVP, Strategy & Services. This role is responsible for maximizing ...

LHH US

Executive Assistant

Indianapolis, IN

$70K - $90K/yr

Executive Administrative Assistant- Onsite, Indianapolis Are you a proactive, detail-oriented professional with a passion for supporting top executives? LHH is currently seeking an experienced ...

Beacon Credit Union

Executive Assistant

Wabash, IN · On-site

Executive Assistant To perform executive level tasks for the CEO and organization, including ... Position Qualifications Three to five years of similar or related experience. A four-year college ...

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Executive Assistant Position information

How does an Executive Assistant typically manage competing priorities and support multiple executives simultaneously?

Executive Assistants often juggle tasks for several leaders, requiring exceptional organizational skills and the ability to prioritize dynamically. They use tools like shared calendars, task management software, and regular check-ins to ensure deadlines are met and urgent matters are addressed promptly. Collaborating closely with executives and their teams, they clarify expectations and proactively communicate about shifting priorities. This environment fosters adaptability and strong time-management abilities, making it a rewarding role for those who thrive on variety and fast-paced work.

What are the key skills and qualifications needed to thrive as an Executive Assistant, and why are they important?

To thrive as an Executive Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, usually supported by relevant experience or an associate’s/bachelor’s degree. Familiarity with office software (such as Microsoft Office Suite), calendar management systems, and sometimes project management tools is essential. Discretion, proactive communication, and problem-solving skills help Executive Assistants excel in supporting executives and managing multiple tasks. These capabilities are crucial for ensuring smooth operations, effective time management, and maintaining confidentiality in fast-paced business environments.

What are Executive Assistants?

Executive Assistants are professionals who provide high-level administrative support to executives, managers, or other senior staff within an organization. Their responsibilities often include managing schedules, organizing meetings, handling correspondence, preparing reports, and sometimes overseeing other administrative staff. They play a crucial role in ensuring the smooth operation of an executive’s daily activities and often act as a liaison between the executive and other departments or external stakeholders. Strong organizational, communication, and problem-solving skills are essential for this role.

What is the difference between Executive Assistant Position vs Administrative Assistant?

AspectExecutive Assistant PositionAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; often some college or certificationsHigh school diploma or equivalent
Work EnvironmentSupports executives in corporate or organizational settingsSupports teams or departments at various levels
Employer & Industry UsageCommon in corporate, government, and nonprofit sectorsWidespread across industries, supporting general office functions
Search & Comparison IntentOften searched by those seeking high-responsibility support rolesMore general, for entry-level or broad administrative tasks

The main difference between an Executive Assistant Position and an Administrative Assistant is the level of responsibility and support provided. Executive Assistants typically support high-level executives with complex tasks, requiring more specialized skills and experience. Administrative Assistants generally handle routine office tasks supporting teams or departments. Both roles are essential in organizational operations but differ in scope and expectations.

What are popular job titles related to Executive Assistant Position jobs in Indiana? For Executive Assistant Position jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Executive Assistant Position jobs in Indiana look for? The top searched job categories for Executive Assistant Position jobs in Indiana are:
Executive Assistant Position jobs near you
Infographic showing various Executive Assistant Position job openings in Indiana as of June 2026, with employment types broken down into 80% Full Time, 18% Part Time, 1% Temporary, and 1% Contract. Highlights an 85% Physical, 5% Hybrid, and 10% Remote job distribution.
Executive Assistant, Construction

Executive Assistant, Construction

Kingdom Roofing

Marion, IN

$50K - $55K/yr

Other

Medical, Dental, Vision, Retirement, PTO

Posted 3 days ago

Job description

JOB POSTING - Executive Assistant
Kingdom Roofing Systems is seeking a highly organized, proactive Executive Assistant to serve as a key support partner to our leadership team. This is more than an administrative role - this position plays a critical part in keeping our leadership focused, organized, and operating at a high level.
If you thrive in fast-paced environments, anticipate needs before they arise, and enjoy bringing order and structure to growing organizations - we'd love to meet you.
Position Type:
Full-Time,
Work is in-person, Marion, Indiana
Monday - Friday
Key Responsibilities
Executive Support & Communication Management

  • Manage and protect leadership calendars, priorities, and schedules.
  • Fully manage executive email accounts, including drafting and responding to communications on behalf of leadership when appropriate.
  • Screen and prioritize emails, calls, meeting requests, and other incoming communications.
  • Oversee final review and proofing of important company communications, ensuring accuracy, professionalism, and brand consistency.
  • Maintain confidentiality regarding sensitive company, employee, and customer information.
Meeting & Strategic Planning Coordination
  • Assist leadership in planning and coordinating team meetings, leadership meetings, events, trainings, and company functions.
  • Prepare meeting agendas, supporting materials, and meeting documentation.
  • Record meeting notes, action items, and key decisions.
  • Follow up with team members to ensure commitments and deliverables are completed accurately and on time.
  • Evaluate meeting requests and coordinate meetings between leadership and team members when necessary.
Project Management & Operational Support
  • Assist with special projects and company initiatives while tracking deadlines, milestones, and accountability.
  • Review company CRM workflows daily and communicate corrective actions when needed.
  • Assist leadership with developing and implementing company policies, procedures, systems, and operational improvements.
  • Assist in the creation, management, and organization of contracts, agreements, and company documentation.
  • Maintain organized records and administrative systems that support company growth and scalability.
Recruiting & Talent Support
  • Assist leadership with recruiting and employment marketing initiatives.
  • Manage prospect pipelines for open positions.
  • Coordinate interview scheduling, logistics, candidate communication, and follow-up.
  • Attend key interviews, document interview notes, and coordinate next steps with hiring managers.
  • Draft and manage Employment Agreements in collaboration with department leaders and company leadership.
  • Support onboarding preparation and administrative setup for new team members.
Office Administration & Customer Engagement
  • Coordinate staff events, trainings, and internal team activities.
  • Make outbound customer calls for review generation and referral program awareness.
  • Provide administrative support across departments as needed to ensure smooth daily operations.
Qualifications
  • 2+ years of administrative, operations, project coordination, or office management experience preferred.
  • Advanced organizational skills with the ability to prioritize multiple projects and deadlines.
  • Excellent written and verbal communication skills.
  • Strong attention to detail and follow-through.
  • Ability to exercise discretion and maintain confidentiality.
  • Experience managing executive calendars, schedules, and communications.
  • Proficiency in Microsoft Office Suite, CRM software, and scheduling platforms.
  • Strong project management and meeting coordination abilities.
  • Professional attitude, appearance, and customer-service mindset.
  • Ability to anticipate needs, solve problems proactively, and work independently.
  • Previous executive support, office management, project coordination, or administrative experience preferred.
Compensation & Benefits:
$50,000 -$55,000 annually, based on experience
Benefits include:
  • 401(k) match
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

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