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Executive Assistant Operations Manager Jobs in Florida

CLEAR

Assistant Operations Manager (TPA)

Tampa, FL · On-site

$26/hr

The Assistant Operations Manager will be a part of our airport leadership team, reporting to the General Manager and leading and driving the daily floor operations at your station. The ideal ...

University of Miami

Executive Assistant

Miami, FL · Hybrid

Executive Assistant ***Hybrid Option Available*** The University of Miami/UHealth Department of ... operations of the office and function. Responsible for schedule management, office management ...

SG Cap Trading

Executive Assistant

Orlando, FL · Hybrid

Executive Assistant ID: 1022 Location: Orlando, FL More about this job > Description Job Title ... CEO, managing business operations, scheduling, travel, communications, special projects, and ...

CLEAR

Assistant Operations Manager (TPA)

Tampa, FL

$26/hr

The Assistant Operations Manager will be a part of our airport leadership team, reporting to the General Manager and leading and driving the daily floor operations at your station. The ideal ...

Lennar Homes

Executive Assistant

Miami, FL · On-site

Executive Assistant We are Lennar Lennar is one of the nation's leading homebuilders, dedicated to ... Beyond managing complex schedules and executive operations, you'll anticipate needs, solve problems ...

Warehouse Goods LLC

Executive Assistant

Boca Raton, FL · On-site

Manage complex calendars, meetings, and travel across multiple time zones * Prepare agendas ... Coordinate with internal teams (finance, legal, operations, engineering) to ensure smooth execution ...

Lennar

Executive Assistant

Miami, FL · On-site

Executive Assistant We are Lennar Lennar is one of the nation's leading homebuilders, dedicated to ... Beyond managing complex schedules and executive operations, you'll anticipate needs, solve problems ...

CLEAR

Assistant Operations Manager (MIA)

Miami, FL

$27.91/hr

The Assistant Operations Manager will be a part of our airport leadership team, reporting to the General Manager and leading and driving the daily floor operations at your station. The ideal ...

CFS

Executive Assistant

Sarasota, FL · On-site

$70K - $85K/yr

Manage and optimize the CEO's complex calendar and meeting priorities * Serve as the primary ... Executive Assistant will coordinate meetings, schedules, and executive logistics in a fast-paced ...

Robert Half

Executive Assistant

Deland, FL · On-site

$65K - $75K/yr

Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and ... smooth operations. * Track schedule changes and communicate updates promptly to internal and ...

University of Miami

Executive Assistant

Miami, FL

The Executive Assistant leads the broad scope of executive support-related activities and/or ... operations of the office and function. Responsible for schedule management, office management ...

CLEAR

Assistant Operations Manager (MIA)

Miami, FL · On-site

$27.91/hr

The Assistant Operations Manager will be a part of our airport leadership team, reporting to the General Manager and leading and driving the daily floor operations at your station. The ideal ...

The University of Miami

Executive Assistant

Miami, FL · On-site

The Executive Assistant leads the broad scope of executive support-related activities and/or ... operations of the office and function. Responsible for schedule management, office management ...

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Executive Assistant Operations Manager information

What is an executive assistant operations manager?

Executive Assistant Operations Managers are professionals who combine the responsibilities of an executive assistant with those of an operations manager. They provide high-level administrative support to executives while also overseeing and improving business operations, processes, and procedures. Their duties often include managing schedules, coordinating meetings, handling confidential information, and streamlining daily operations to enhance organizational efficiency. This role requires strong organizational, communication, and multitasking skills, as well as the ability to work independently and make strategic decisions. Executive Assistant Operations Managers play a key role in ensuring that both executive and operational functions run smoothly within a company.

How does an executive assistant operations manager balance administrative duties with operational responsibilities in a typical workweek?

An Executive Assistant Operations Manager often splits their time between high-level administrative support—such as calendar management, meeting coordination, and correspondence—and overseeing operational processes like workflow optimization, team scheduling, and project tracking. Balancing these responsibilities requires strong organizational skills and the ability to prioritize urgent operational needs while ensuring that executive support tasks are handled efficiently. This role frequently involves collaborating with multiple departments, acting as a bridge between leadership and staff to facilitate communication and ensure smooth daily operations. Flexibility and adaptability are key, as priorities can shift quickly based on business needs.

What are the key skills and qualifications needed to thrive as an executive assistant operations manager?

To thrive as an Executive Assistant Operations Manager, you need excellent organizational skills, multitasking abilities, and a background in business administration or a related field. Familiarity with office management software, project management tools like Asana or Trello, and proficiency with Microsoft Office Suite are typically required. Strong interpersonal communication, discretion, and problem-solving skills distinguish top performers in this role. These skills ensure efficient operations, effective executive support, and the smooth coordination of complex administrative tasks.
What are popular job titles related to Executive Assistant Operations Manager jobs in Florida? For Executive Assistant Operations Manager jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Executive Assistant Operations Manager jobs in Florida look for? The top searched job categories for Executive Assistant Operations Manager jobs in Florida are:
What cities in Florida are hiring for Executive Assistant Operations Manager jobs? Cities in Florida with the most Executive Assistant Operations Manager job openings:
Executive Assistant Operations Manager jobs near you
Infographic showing various Executive Assistant Operations Manager job openings in Florida as of August 2026, with employment types broken down into 85% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Executive Assistant

Hose-mccann Telephone Co.

Deerfield Beach, FL • On-site

Full-time

Re-posted 7 days ago

Job description

About the Role:

The Executive Assistant plays a crucial role in ensuring the smooth operation of the executive office by providing high-level administrative support. This position is responsible for managing the executive's calendar, scheduling meetings, and coordinating travel arrangements to optimize time and resources. The Executive Assistant will also prepare presentations and reports, ensuring that all materials are accurate and professionally formatted. By maintaining organized records and facilitating communication, the Executive Assistant will help the executive focus on strategic initiatives and decision-making. Ultimately, this role is vital for enhancing productivity and efficiency within the organization.

Minimum Qualifications:

  • Proven experience as an Executive Assistant or in a similar administrative role.
  • Proficiency in Microsoft Office Suite, particularly Word, PowerPoint, and Excel.
  • Strong organizational skills and attention to detail.

Preferred Qualifications:

  • Experience in a corporate environment or supporting senior executives.
  • Familiarity with project management tools and software.
  • Bachelor's degree in Business Administration or a related field.

Responsibilities:

  • Manage and maintain the executive's calendar, including scheduling appointments and meetings.
  • Coordinate travel arrangements, including booking flights, accommodations, and transportation.
  • Prepare and edit documents, presentations, and reports using Microsoft Office Suite.
  • Organize and facilitate meetings, including preparing agendas and taking minutes.
  • Serve as a point of contact for internal and external stakeholders, ensuring effective communication.

Skills:

The required skills of calendar management and travel arrangements are essential for ensuring that the executive's time is utilized effectively. Daily tasks will involve maintaining organized calendars and coordinating logistics for travel, which requires strong attention to detail and proactive planning. Proficiency in Microsoft Office, particularly PowerPoint, will be utilized to create impactful presentations that communicate key information clearly. General administrative skills will be applied in managing correspondence and facilitating meetings, ensuring that all necessary materials are prepared in advance. Additionally, strong communication skills will be vital for liaising with various stakeholders and maintaining a professional image for the executive office.


Equal Opportunity Employer/Veterans/Disabled

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

Submit resume and salary requirements for consideration