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Executive Assistant Operations Manager Jobs in Jupiter, FL

ASR Group

Executive Assistant

West Palm Beach, FL

Manage complex executive calendars, travel arrangements, correspondence, expense reporting, and ... Compile, review, and distribute monthly and annual finance, operations, and legal update reports.

Crox Consulting Inc

Executive Assistant

Juno Beach, FL · On-site

$25 - $28/hr

Juno Beach, FL Seeking an experienced, highly organized Executive Administrative Assistant to ... The ideal candidate will be proactive, detail-oriented, and able to manage multiple priorities in a ...

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Executive Assistant Operations Manager information

See Jupiter, FL salary details

$27.4K

$56.8K

$106.1K

How much do executive assistant operations manager jobs pay per year?

As of Sep 5, 2026, the average yearly pay for executive assistant operations manager in Jupiter, FL is $56,806.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,600.00 and $65,500.00 per year, depending on experience, location, and employer.

What is an executive assistant operations manager?

Executive Assistant Operations Managers are professionals who combine the responsibilities of an executive assistant with those of an operations manager. They provide high-level administrative support to executives while also overseeing and improving business operations, processes, and procedures. Their duties often include managing schedules, coordinating meetings, handling confidential information, and streamlining daily operations to enhance organizational efficiency. This role requires strong organizational, communication, and multitasking skills, as well as the ability to work independently and make strategic decisions. Executive Assistant Operations Managers play a key role in ensuring that both executive and operational functions run smoothly within a company.

What are the key skills and qualifications needed to thrive as an executive assistant operations manager?

To thrive as an Executive Assistant Operations Manager, you need excellent organizational skills, multitasking abilities, and a background in business administration or a related field. Familiarity with office management software, project management tools like Asana or Trello, and proficiency with Microsoft Office Suite are typically required. Strong interpersonal communication, discretion, and problem-solving skills distinguish top performers in this role. These skills ensure efficient operations, effective executive support, and the smooth coordination of complex administrative tasks.

How does an executive assistant operations manager balance administrative duties with operational responsibilities in a typical workweek?

An Executive Assistant Operations Manager often splits their time between high-level administrative support—such as calendar management, meeting coordination, and correspondence—and overseeing operational processes like workflow optimization, team scheduling, and project tracking. Balancing these responsibilities requires strong organizational skills and the ability to prioritize urgent operational needs while ensuring that executive support tasks are handled efficiently. This role frequently involves collaborating with multiple departments, acting as a bridge between leadership and staff to facilitate communication and ensure smooth daily operations. Flexibility and adaptability are key, as priorities can shift quickly based on business needs.

What job categories do people searching Executive Assistant Operations Manager jobs in Jupiter, FL look for?

The top searched job categories for Executive Assistant Operations Manager jobs in Jupiter, FL are:

What cities near Jupiter, FL are hiring for Executive Assistant Operations Manager jobs?

Cities near Jupiter, FL with the most Executive Assistant Operations Manager job openings:

Executive Assistant Operations Manager jobs near you
Infographic showing various Executive Assistant Operations Manager job openings in Jupiter, FL as of August 2026, with employment types broken down into 83% Full Time, 13% Part Time, 1% Temporary, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $56,806 per year, or $27.3 per hour.

Executive Assistant Operations Team

BEOWULF ELECTRICITY & DATA LLC

West Palm Beach, FL • On-site

Full-time

Re-posted 7 days ago

Job description

Executive Assistant — Operations Team

About the Role

We are seeking a highly organized and proactive Executive Assistant to support our Operations leadership team. This individual will serve as a critical hub for the COO and senior Operations leadership — managing schedules, driving accountability, technical briefing, and ensuring seamless day-to-day execution across the team. The ideal candidate thrives in a fast-paced environment, takes ownership of follow-through, and is comfortable engaging with senior executives both across the organization and with external stakeholders.

Key Responsibilities

· Briefing Document Preparation — Prepare comprehensive briefing materials for executive meetings, with a particular focus on vendor and third-party engagements.

· Meeting Quarterback — Serve as the driving force behind recurring team meetings by capturing action items, tracking follow-ups, and ensuring accountability across headquarters, firm senior leadership, and legal teams. Follow-through on action items is the single most critical element of this role.

· Inbox Management — Monitor, organize, and manage the COO's email inbox, ensuring timely responses, flagging high-priority messages, and drafting correspondence as needed. Serve as a gatekeeper to streamline communication and ensure nothing falls through the cracks.

· Calendar & Scheduling Management — Own and manage the COO's calendar and coordinate scheduling for the broader Operations team. Proactively resolve conflicts, prioritize meeting requests, and ensure the COO's time is allocated effectively across internal and external commitments.

· Travel Coordination — Manage and book all travel arrangements for Operations management, ensuring logistics are handled efficiently and proactively.

· Expense Management — Process and reconcile all expense reports for the COO and Operations senior leadership in a timely and accurate manner.

· COO Weekly Snapshot — Own the preparation and accuracy of the COO's weekly management snapshot, coordinating with stakeholders to ensure all updates are current and reliable.

· Operational Cadence Management — Act as the primary organizer for the Weekly Ops Call, CapEx Call, and weekly budget meetings — including agenda preparation,

distribution of action items via Monday.com, and persistent follow-up with responsible parties.

Qualifications & Requirements

· Minimum 5 years of administrative or executive assistant experience, preferably supporting senior leadership in a fast-paced corporate environment.

· Ability to understand and communicate at a technical level in the power delivery and data center space

· Exceptionally organized with a proven ability to manage competing priorities and maintain attention to detail under pressure.

· Strong interpersonal skills — comfortable engaging with and holding executives accountable to deadlines and deliverables.

· Excellent written and verbal communication skills, with the ability to prepare polished but concise documents and correspondence on behalf of senior leaders.

· Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint); experience with expense management and travel booking platforms is a plus.

· Self-starter mentality — takes initiative, anticipates needs, and operates with a high degree of independence and discretion.