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Executive Assistant Office Manager Jobs in Springfield, MA

ExcelliSearch, Inc.

Office Manager

Bloomfield, CT · On-site

Office Manager We are partnering with a well-established and respected Connecticut construction ... Process bonuses and profit-sharing programs * Assist with annual budgeting and year-end financial ...

Bestlogic Staffing

Office Manager

Bloomfield, CT

Office Manager Location: Bloomfield, Connecticut Employment Type: Full-Time Industry: Construction ... Process bonuses and profit-sharing programs * Assist with annual budgeting and year-end financial ...

Bestlogic Staffing

Office Manager

Bloomfield, CT · On-site

Office Manager BestLogic Staffing is partnering with a well-established and respected Connecticut ... Process bonuses and profit-sharing programs * Assist with annual budgeting and year-end financial ...

Sun Recruiting Inc

Office Manager

Bloomfield, CT · On-site

Office Manager We are partnering with a well-established and respected Connecticut construction ... Process bonuses and profit-sharing programs * Assist with annual budgeting and year-end financial ...

Riverscape Search Agency

Office Manager

Bloomfield, CT · On-site

Office Manager We are partnering with a well-established and respected Connecticut construction ... Process bonuses and profit-sharing programs * Assist with annual budgeting and year-end financial ...

Omega Point Partners

Office Manager

Bloomfield, CT · On-site

Office Manager We are partnering with a well-established and respected Connecticut construction ... Process bonuses and profit-sharing programs * Assist with annual budgeting and year-end financial ...

CSC Services LLC

Be Seen First

Office Manager

South Windsor, CT · On-site

$22 - $25/hr

Human Resources Support: Assist with documentation for onboarding, training, and maintaining ... Proven experience in office management or administrative roles * Strong organizational ...

Manufacturing Company

Office Assistant

Charlton, MA · On-site

$19/hr

As an Office Assistant , you'll be trained to provide essential administrative support, manage documents, and ensure the smooth operation of the office. This role is ideal for someone with excellent ...

Catholic Charities

Office Manager

Hartford, CT · On-site

OFFICE MANAGER/PARENTING EDUCATION PROGRAM COORINATOR POSITION RESPONSIBILITIES: * Provides ... Provides administrative support to the Parenting Education Program (PEP) * Assist program manager

Aspen Dental

Assistant Dental Office Manager

Enfield, CT · On-site

$22.50 - $25/hr

When you join our team as an Assistant Dental Office Manager, which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect ...

STV Incorporated

Assistant Office Engineer

Hartford, CT · On-site

$75K - $86K/yr

... submissions. * Assist with managing and maintain project documentation, including RFIs/RFCs ... Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.). * Strong organizational ...

STV

Assistant Office Engineer

Hartford, CT

$75K - $86K/yr

... submissions. * Assist with managing and maintain project documentation, including RFIs/RFCs ... Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.). * Strong organizational ...

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All JobsOffice JobsExecutive Assistant Office Manager JobsExecutive Assistant Office Manager Jobs in Springfield, MA

Executive Assistant Office Manager information

See Springfield, MA salary details

$28.9K

$65.9K

$115.6K

How much do executive assistant office manager jobs pay per year?

As of Aug 22, 2026, the average yearly pay for executive assistant office manager in Springfield, MA is $65,930.00, according to ZipRecruiter salary data. Most workers in this role earn between $47,800.00 and $77,200.00 per year, depending on experience, location, and employer.

What is an executive assistant office manager?

Executive Assistant Office Managers are professionals who provide high-level administrative support to executives while also overseeing the daily operations of an office. Their responsibilities often include managing schedules, organizing meetings, handling correspondence, supervising administrative staff, and ensuring the smooth functioning of office procedures. They serve as a vital link between upper management and other employees, helping to coordinate activities and improve office efficiency. This dual role requires strong organizational, communication, and multitasking skills. Executive Assistant Office Managers often work in fast-paced environments and need to handle sensitive information with discretion.

How does an executive assistant office manager balance supporting executive leadership with managing office operations?

An Executive Assistant Office Manager often juggles dual responsibilities by strategically prioritizing tasks and maintaining clear communication. Supporting executive leadership may involve managing calendars, preparing reports, and handling confidential correspondence, while office management includes overseeing administrative staff, supplies, and facility needs. Success in this role hinges on adaptability, strong organizational skills, and the ability to delegate when possible. Collaboration with other departments and proactive problem-solving are also key to ensuring both executive and office needs are met efficiently.

What are the key skills and qualifications needed to thrive as an executive assistant office manager, and why are they important?

To thrive as an Executive Assistant Office Manager, you need strong organizational skills, attention to detail, and proficiency in business administration, often backed by relevant experience or an associate's or bachelor's degree. Mastery of office software (such as Microsoft Office Suite), calendar management systems, and sometimes familiarity with project management tools or certifications like CAP (Certified Administrative Professional) is highly valued. Exceptional communication, discretion, and multitasking abilities help you manage executive needs and office operations seamlessly. These skills and qualities are crucial for ensuring efficient workflow, supporting executive productivity, and maintaining a well-coordinated workplace.

What are popular job titles related to Executive Assistant Office Manager jobs in Springfield, MA?

For Executive Assistant Office Manager jobs in Springfield, MA, the most frequently searched job titles are:

What job categories do people searching Executive Assistant Office Manager jobs in Springfield, MA look for?

The top searched job categories for Executive Assistant Office Manager jobs in Springfield, MA are:

What cities near Springfield, MA are hiring for Executive Assistant Office Manager jobs?

Cities near Springfield, MA with the most Executive Assistant Office Manager job openings:

Executive Assistant Office Manager jobs near you
Infographic showing various Executive Assistant Office Manager job openings in Springfield, MA as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 16% Part Time, and 1% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $65,930 per year, or $31.7 per hour.

Office Manager

ExcelliSearch, Inc.

Bloomfield, CT • On-site

Other

Medical, Retirement, PTO

Posted 5 days ago

Job description

Office Manager

We are partnering with a well-established and respected Connecticut construction company to identify an experienced Office Manager who thrives in a fast-paced environment. This is a key leadership position responsible for overseeing accounting operations, payroll, human resources administration, compliance, and office management while working closely with company leadership.

If you enjoy taking ownership, managing multiple priorities, and contributing to the success of a growing organization, this opportunity offers long-term stability, variety, and the chance to make a meaningful impact.

Key Responsibilities

Payroll & Accounting

  • Process weekly payroll for office staff and union employees
  • Manage payroll tax filings and related compliance
  • Prepare certified payroll reports
  • Oversee accounts payable and accounts receivable
  • Process AIA billings and payment applications
  • Perform bank reconciliations
  • Prepare journal entries
  • Complete month-end close activities
  • Maintain accurate job costing records and financial reconciliations

Financial Administration

  • Coordinate union payments
  • Administer 401(k) contributions and reporting
  • Process bonuses and profit-sharing programs
  • Assist with annual budgeting and year-end financial procedures
  • Complete annual tax reporting including W-2s, 1099s, 1095s, payroll tax filings, and sales/use tax reporting

Compliance & Reporting

  • Prepare quarterly payroll tax reports
  • Process CT Paid Leave reporting
  • Manage OCIP and CCIP reporting requirements
  • Coordinate OSHA reporting
  • Complete state prequalification documentation
  • Maintain regulatory and insurance compliance

Human Resources & Office Management

  • Onboard new employees
  • Administer employee benefits
  • Answer employee policy and benefit questions
  • Coordinate health insurance renewals
  • Support compensation administration
  • Supervise the Accounts Payable Assistant
  • Maintain personnel records

Operations Support

  • Partner closely with company leadership
  • Support Project Managers and Construction Managers
  • Assist with bid documentation and project prequalification packages
  • Maintain relationships with subcontractors and vendors
  • Manage cash receipts and general office administration
  • Perform additional administrative and operational duties as needed
Qualifications
  • Bachelor's degree in Accounting, Business Administration, Finance, or related field preferred
  • Equivalent combination of education and 10+ years of related experience will be considered
  • Experience in construction accounting or construction administration strongly preferred
  • Knowledge of certified payroll, union payroll, AIA billing, and job costing
  • Strong understanding of payroll processing and accounting principles
  • Advanced Microsoft Excel skills
  • Proficiency with Microsoft Office and Adobe Acrobat
  • Excellent organizational and time-management abilities
  • Strong attention to detail and accuracy
  • Professional communication and interpersonal skills
  • Ability to manage multiple deadlines in a fast-paced environment
  • High level of integrity and confidentiality
Preferred Experience
  • Construction industry experience
  • Union payroll administration
  • Certified payroll reporting
  • Job costing
  • AIA billing
  • Benefits administration
  • Construction compliance reporting
What Our Client Offers
  • Competitive compensation
  • Comprehensive benefits package
  • 401(k) with company contribution
  • Paid time off and holidays
  • Stable, established company with an excellent reputation
  • Collaborative and supportive leadership team
  • Opportunity to play a critical role in company operations

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