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Executive Assistant Office Manager Jobs in Springfield, IL

Flooring America

Office Assistant

Springfield, IL

$16 - $30/hr

Manage telephone communications, direct calls, and take messages. * Organize, sort, and maintain files and records of office activities, business transactions, and other relevant documents. * Prepare ...

Red Bull

Office Administrator (Part Time)

Springfield, IL · On-site

$17.75 - $24.50/hr

MANAGING EXPECTATIONS Support the regional administrative needs of the General Sales Manager (GSM ... Assist RBDC HR Department with new hire paperwork completion needs, timecard tracking support ...

Red Bull

Office Administrator (Part Time)

Springfield, IL · On-site

$17.75 - $24.50/hr

MANAGING EXPECTATIONS Support the regional administrative needs of the General Sales Manager (GSM ... Assist RBDC HR Department with new hire paperwork completion needs, timecard tracking support ...

State of Illinois

OFFICE COORDINATOR

Springfield, IL · On-site

$4.2K - $5.6K/mo

... Manager, and perform a wide variety of difficult and complex technical secretarial and office ... Executive Order 15-09) Fines and penalties apply to untimely filings. * The conditions of ...

State of Illinois

OFFICE COORDINATOR

Springfield, IL · On-site

$4.2K/mo

... Manager, and perform a wide variety of difficult and complex technical secretarial and office ... Executive Order 15-09) Fines and penalties apply to untimely filings. * The conditions of ...

State of Illinois

OFFICE COORDINATOR

Springfield, IL

$4.2K - $5.6K/mo

... Manager, and perform a wide variety of difficult and complex technical secretarial and office ... Executive Order 15-09) Fines and penalties apply to untimely filings. * The conditions of ...

Sikich

Office Service Generalist

Springfield, IL · On-site

$21.49 - $29.03/hr

Manage Calendar and data entry. * Assist with moving boxes and light inter-office moves. * Prepare offices and workstations for new hires. * Assist with general appearance of office, compiling ...

Sikich

Office Service Generalist

Springfield, IL · On-site

$21.49 - $29.03/hr

Manage Calendar and data entry. * Assist with moving boxes and light inter-office moves. * Prepare offices and workstations for new hires. * Assist with general appearance of office, compiling ...

Cedarhurst Senior Living

Concierge

Springfield, IL · On-site

$16.50/hr

Manage the external and internal calls, taking and communicating messages, as well as forwarding calls to the appropriate person/department. * Assist the Executive Director & Business Office Manager ...

Cedarhurst of Springfield

Concierge

Springfield, IL · On-site

$16.50/hr

Manage the external and internal calls, taking and communicating messages, as well as forwarding calls to the appropriate person/department. * Assist the Executive Director & Business Office Manager ...

Cedarhurst Senior Living

Concierge

Springfield, IL · On-site

$15.25 - $19.75/hr

Manage the external and internal calls, taking and communicating messages, as well as forwarding calls to the appropriate person/department. * Assist the Executive Director & Business Office Manager ...

Cedarhurst Senior Living

Concierge

Springfield, IL · On-site

$15.25 - $19.75/hr

Manage the external and internal calls, taking and communicating messages, as well as forwarding calls to the appropriate person/department. * Assist the Executive Director & Business Office Manager ...

Troxell

Bonds Account Executive

Springfield, IL · On-site

$50K - $65K/yr

... and division managers to facilitate appropriate and comprehensive product customer service ... Experience with MS Office products (Word and Excel) and the Internet are highly desirable. * Must ...

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All JobsOffice JobsExecutive Assistant Office Manager JobsExecutive Assistant Office Manager Jobs in Springfield, IL

Executive Assistant Office Manager information

See Springfield, IL salary details

$28.7K

$65.6K

$115K

How much do executive assistant office manager jobs pay per year?

As of Aug 11, 2026, the average yearly pay for executive assistant office manager in Springfield, IL is $65,573.00, according to ZipRecruiter salary data. Most workers in this role earn between $47,600.00 and $76,800.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an executive assistant office manager, and why are they important?

To thrive as an Executive Assistant Office Manager, you need strong organizational skills, attention to detail, and proficiency in business administration, often backed by relevant experience or an associate's or bachelor's degree. Mastery of office software (such as Microsoft Office Suite), calendar management systems, and sometimes familiarity with project management tools or certifications like CAP (Certified Administrative Professional) is highly valued. Exceptional communication, discretion, and multitasking abilities help you manage executive needs and office operations seamlessly. These skills and qualities are crucial for ensuring efficient workflow, supporting executive productivity, and maintaining a well-coordinated workplace.

Who gets paid more, an executive assistant office manager or an executive assistant?

An executive assistant office manager typically earns a higher salary than an executive assistant because the office manager role involves broader responsibilities, including supervising staff, managing office operations, and handling administrative tasks. Salaries can vary based on experience, industry, and location, but office managers generally have higher compensation due to their additional managerial duties.

What is an executive assistant office manager?

Executive Assistant Office Managers are professionals who provide high-level administrative support to executives while also overseeing the daily operations of an office. Their responsibilities often include managing schedules, organizing meetings, handling correspondence, supervising administrative staff, and ensuring the smooth functioning of office procedures. They serve as a vital link between upper management and other employees, helping to coordinate activities and improve office efficiency. This dual role requires strong organizational, communication, and multitasking skills. Executive Assistant Office Managers often work in fast-paced environments and need to handle sensitive information with discretion.

How does an executive assistant office manager balance supporting executive leadership with managing office operations?

An Executive Assistant Office Manager often juggles dual responsibilities by strategically prioritizing tasks and maintaining clear communication. Supporting executive leadership may involve managing calendars, preparing reports, and handling confidential correspondence, while office management includes overseeing administrative staff, supplies, and facility needs. Success in this role hinges on adaptability, strong organizational skills, and the ability to delegate when possible. Collaboration with other departments and proactive problem-solving are also key to ensuring both executive and office needs are met efficiently.
What are popular job titles related to Executive Assistant Office Manager jobs in Springfield, IL? For Executive Assistant Office Manager jobs in Springfield, IL, the most frequently searched job titles are:
What job categories do people searching Executive Assistant Office Manager jobs in Springfield, IL look for? The top searched job categories for Executive Assistant Office Manager jobs in Springfield, IL are:
What cities near Springfield, IL are hiring for Executive Assistant Office Manager jobs? Cities near Springfield, IL with the most Executive Assistant Office Manager job openings:
Executive Assistant Office Manager jobs near you
Infographic showing various Executive Assistant Office Manager job openings in Springfield, IL as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 22% Part Time, and 1% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $65,573 per year, or $31.5 per hour.

Executive Administrative Assistant (0170)

Southern Illinois University School of Medicine

Springfield, IL • On-site

$5.8K - $6.4K/mo

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 11 days ago

Job description

Salary: $5,833.33 - $6,416.66 Monthly
Location : Springfield, IL
Job Type: Civil Service
Job Number: 2402233
Department: Dean and Provost-SMS
Division: Administration
Opening Date: 07/31/2026
Closing Date: 8/10/2026 2:00 PM Central
FLSA: Exempt
Bargaining Unit: Non-Represented
Shift: Days
ExemptorNon_Exempt: Exempt
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Description
This position is responsible for overseeing all administrative functions of the Office of the Dean and Provost of the SIU School of Medicine, as well as the CEO of SIU Healthcare. Throughout this description, the role will be referred to as Dean and Provost. The incumbent will act as the primary administrative support and liaison for the Dean and Provost. The incumbent will manage all administrative operations and coordinate institutional projects that require a high level of complex analysis, reporting, stakeholder relations, and communication.
*This position is ON SITE only*
Examples of Duties
ADMINISTRATIVE SUPPORT FOR THE DEAN AND PROVOST - 75%
Executive Partnership & Strategic Support
  • Serves as the Dean and Provost's principal administrative partner, exercising exceptional judgment, discretion, initiative, and independent decision-making to ensure the effective operation of the Office of the Dean and Provost and the Dean and Provost's calendar.
  • Screens and prioritizes telephone calls, emails, and inquiries, routing issues appropriately and resolving complex administrative matters independently when possible.
  • Anticipates executive needs, identifies risks and emerging issues, and proactively develops solutions to prevent problems and ensure priorities remain on track and are scheduled appropriately.
  • Meets regularly with the Dean and Provost, and senior leadership to coordinate priorities, advance projects, and ensure timely completion of key deliverables.

Communications & Stakeholder Relations
  • Serves as the primary liaison between the Dean and Provost and internal and external stakeholders, including University leadership, associate provosts, associate deans, department chairs, hospital partners, government officials, community organizations, and other executive leaders.
  • Supports executive-level presentations, correspondence, reports, briefing materials, and other highly confidential documents, including Board of Trustees presentations and reports.
    • Ensures communications and materials are accurate, professional, timely, and aligned with institutional priorities.
  • Operations & Meeting Management
    • Leads the planning and coordination of executive meetings, special events, and institutional activities, including Board of Trustees meetings, Dean's addresses, accreditation site visits, and candidate searches.
    • Provides executive meeting and committee support by preparing agendas, coordinating logistics, catering, meeting minutes, documenting action items, and monitoring follow-up.
  • Planning & Academic Administration
    • Coordinates and monitors planning activities and institutional initiatives on behalf of the Dean and Provost.
    • Coordinates the Promotion and Tenure process in collaboration with the Promotion and Tenure Committee and the Office of Faculty Affairs, providing policy guidance, communications, scheduling, and process oversight.
    • Coordinates the performance evaluation process for the Dean and Provost's direct reports, including development and administration of evaluation tools such as 360-degree assessments.
  • Fiscal & Administrative Operations
    • Directs the fiscal and administrative operations of the Office of the Dean and Provost, serving as fiscal officer as assigned and coordinating budget activities.
    • Ensures compliance with University and State of Illinois fiscal policies, administrative procedures, and applicable regulations.
    • Manages all travel and expenses anticipated and incurred by the Dean and Provost within University and State of Illinois guidelines.
  • CROSS-DEPARTMENT COORDINATION AND SUPPORT - 25%
    Special Enterprise Projects and Performance Tracking
    • Coordinates cross-functional initiatives on behalf of the Dean and Provost by bringing together leaders across departments to advance enterprise priorities and ensure successful execution.
    • Maintains executive dashboards for enterprise-wide performance metrics and status reports to monitor progress toward strategic goals and support executive decision-making.
    • Coordinates cross-department special projects and enterprise initiatives assigned by the Dean and Provost, ensuring alignment with institutional priorities and successful completion.
  • KNOWLEDGE, SKILLS AND ABILITIES
    To be successful in this position, the incumbent must meet all of the minimum qualifications identified by the SUCSS for this classification as well as the following skills and/or attributes identified as essential for this individual position:
    1. Behavior Standards: Demonstrates, by actions, commitment to the mission and the behavioral standards of SIU School of Medicine.
    2. Confidentiality: Must maintain full confidentiality in all matters and possess the ability to exercise sensitivity to employee and management concerns and issues.
    3. Communication & Interpersonal Skills: Excellent communication and interpersonal skills are critical to the success and reputation of this unit, as the ability to accurately communicate professionally and respectfully with applicants, employees, and administrators will set the tone for how the Dean's Office is perceived.
    4. Customer Service: Dedication to excellence in customer service with both internal and external customers, including both the ability to look for creative solutions that will meet the customer's need and the ability to deliver unpleasant answers tactfully when there are no options.
    5. Excellent computer skills and demonstrated ability to work with both mainframe and PC systems; aptitude in a variety of software applications (Web-based applicant tracking system, MS Word, Excel, Access, Publisher, PowerPoint, Email and calendaring, web-design applications, etc.)
    6. Presence: Ability to provide professional presence for the Dean's Office to the public, faculty and staff, including professional demeanor and attire.
    7. Multi-tasking: Skilled at managing multiple priority activities to meet tight deadlines. Requires skill in time management, priority setting, and ability to adjust appropriately to distractions and changing priorities and still produce a quality work product/service.
    8. Thoroughness: Ability to work effectively with large amounts of data and maintain accuracy and attention to detail.
    9. Problem-solving skills: Experience and proven ability to employ critical thinking skills, creativity, and ingenuity for effective and timely problem-solving. Requires ability to accurately interpret or analyze information and apply logic in making sound decisions; ability to appropriately communicate interpretation to others.
    10. Flexibility and ability to work effectively as a team member and/or project leader.
    11. Sensitive to the needs of underrepresented minority populations.

Qualifications
Credentials to be Verified by Placement Officer
  1. High school graduation or equivalent
  2. Any one or any combination totaling five (5) years (60 months) from the following categories:
    1. college course work in business, finance, accounting or a related field:
      • 60 semester hours or an Associate's degree equals one (1) year (12 months)
      • 90 semester hours equals two (2) years (24 months)
      • 120 semester hours or a Bachelor's degree equals three (3) years (36 months)
      • Master's degree or higher equals four (4) years (48 months)
    2. progressively more responsible professional, managerial and supervisory experience that included experience in areas such as supervising staff or a job function, organizing and coordinating office operations, and performing duties that lead to knowledge of generally accepted office management principles
*As required by the position to be filled, education, training and/or work experience in an area of specialization inherent to the position may be required to meet credential requirement #2 above.
Knowledge, Skills and Abilities (KSAs)
  1. Communicating with Supervisors, Peers, or Subordinates - Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
  2. Computer Skills - Using computers and computer systems (including hardware and software) to set up functions, enter data, or process information.
    • Accounting, Calendar/Scheduling, Database, Enterprise Resource Planning (ERP), Word Processing, Spreadsheet software
  3. Performing Administrative Activities - Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
  4. Obtaining Information - Observing, receiving, and otherwise obtaining information from all relevant sources.
  5. Establishing and Maintaining Interpersonal Relationships - Developing constructive and cooperative working relationships with others, and maintaining them over time.
  6. Communicating with Persons Outside Organization - Communicating with people outside the organization, representing the organization to the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
  7. Organizing, Planning, and Prioritizing Work - Developing specific goals and plans to prioritize, organize, and accomplish your work.
  8. Documenting/Recording Information - Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
  9. Identifying Objects, Actions, and Events - Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
  10. Written and Oral Comprehension - The ability to read and listen/understand information and ideas presented in writing or orally.
  11. Oral Expression - The ability to communicate information and ideas verbally so others will understand.
  12. Written Expression - The ability to communicate information and ideas in writing so others will understand.

Condition of Employment
Out of State Applicants that apply to Springfield vacancies in classifications in the occupational area of Professional, Semi-Professional, or Managerial will be subject to the following Condition of Employment: Pursuant to the State University Civil Service System, an out-of-state resident who is hired into this position must establish Illinois residency within 180 calendar days of their start date.
Supplemental Information
If you require assistance, please contact the Office of Human Resources at or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.
The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education, patient care, research and service to the community.
The SIU School of Medicine Annual Security Report is available online at This report contains policy statements and crime statistics for Southern Illinois University School of Medicine in Springfield, IL. This report is published in compliance with Federal Law titled the
"Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act."
Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.
Pre-employment background screenings required.
Paid time off: Includes 12 paid holidays per year. Accrual rates vary based on employment type and years of service
Paid sick time: Use for personal illness, doctor visits, or if your immediate family members fall ill
Health, Dental, and Life insurance
Optional life insurance: Your spouse and dependents can enroll in State term life and university-sponsored term life insurance.
Prescription: Plan participants enrolled in any state health plan have prescription drug benefits included in the coverage.
Long-term Disability Insurance
Flexible spending accounts: Optional, IRS tax-favored program that enables you to stretch medical expenses and dependent care dollars
Voluntary retirement accounts: Optional plans include the State of Illinois Deferred Compensation Plan (457) and Tax Deferred Annuity (403b).
Tuition Waiver/Tuition Reimbursement: Continue your graduate or undergraduate education with the help of tuition waivers or tuition reimbursement
Leaves of absence: Includes FMLA and Extended Sick Leave Benefits for qualified employees
Employee Assistance Program: Access free and confidential support, including counseling services, and information during difficult times
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