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Executive Assistant Office Manager Jobs in Springfield, IL

Helzberg

Office Assistant

Springfield, IL · On-site

$15 - $17.50/hr

The Office Assistant in a Helzberg Diamonds retail store executes the daily operations of the ... Assisting the Office Manager with operational audits and inventory counts * Complying with company ...

defi AUTO LLC

Senior Client Executive

Springfield, IL · On-site

$100K - $150K/yr

The Senior Client Executive assumes the leadership role in managing defi SOLUTIONS business ... relationships with a portfolio of large, multi-million dollar clients from a strategic and ...

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All JobsOffice JobsExecutive Assistant Office Manager JobsExecutive Assistant Office Manager Jobs in Springfield, IL

Executive Assistant Office Manager information

See Springfield, IL salary details

$28.7K

$65.6K

$115K

How much do executive assistant office manager jobs pay per year?

As of Aug 11, 2026, the average yearly pay for executive assistant office manager in Springfield, IL is $65,573.00, according to ZipRecruiter salary data. Most workers in this role earn between $47,600.00 and $76,800.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an executive assistant office manager, and why are they important?

To thrive as an Executive Assistant Office Manager, you need strong organizational skills, attention to detail, and proficiency in business administration, often backed by relevant experience or an associate's or bachelor's degree. Mastery of office software (such as Microsoft Office Suite), calendar management systems, and sometimes familiarity with project management tools or certifications like CAP (Certified Administrative Professional) is highly valued. Exceptional communication, discretion, and multitasking abilities help you manage executive needs and office operations seamlessly. These skills and qualities are crucial for ensuring efficient workflow, supporting executive productivity, and maintaining a well-coordinated workplace.

Who gets paid more, an executive assistant office manager or an executive assistant?

An executive assistant office manager typically earns a higher salary than an executive assistant because the office manager role involves broader responsibilities, including supervising staff, managing office operations, and handling administrative tasks. Salaries can vary based on experience, industry, and location, but office managers generally have higher compensation due to their additional managerial duties.

What is an executive assistant office manager?

Executive Assistant Office Managers are professionals who provide high-level administrative support to executives while also overseeing the daily operations of an office. Their responsibilities often include managing schedules, organizing meetings, handling correspondence, supervising administrative staff, and ensuring the smooth functioning of office procedures. They serve as a vital link between upper management and other employees, helping to coordinate activities and improve office efficiency. This dual role requires strong organizational, communication, and multitasking skills. Executive Assistant Office Managers often work in fast-paced environments and need to handle sensitive information with discretion.

How does an executive assistant office manager balance supporting executive leadership with managing office operations?

An Executive Assistant Office Manager often juggles dual responsibilities by strategically prioritizing tasks and maintaining clear communication. Supporting executive leadership may involve managing calendars, preparing reports, and handling confidential correspondence, while office management includes overseeing administrative staff, supplies, and facility needs. Success in this role hinges on adaptability, strong organizational skills, and the ability to delegate when possible. Collaboration with other departments and proactive problem-solving are also key to ensuring both executive and office needs are met efficiently.
What are popular job titles related to Executive Assistant Office Manager jobs in Springfield, IL? For Executive Assistant Office Manager jobs in Springfield, IL, the most frequently searched job titles are:
What job categories do people searching Executive Assistant Office Manager jobs in Springfield, IL look for? The top searched job categories for Executive Assistant Office Manager jobs in Springfield, IL are:
What cities near Springfield, IL are hiring for Executive Assistant Office Manager jobs? Cities near Springfield, IL with the most Executive Assistant Office Manager job openings:
Executive Assistant Office Manager jobs near you
Infographic showing various Executive Assistant Office Manager job openings in Springfield, IL as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 22% Part Time, and 1% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $65,573 per year, or $31.5 per hour.

Constituent Services Liaison - Executive Assistant I

Illinois Secretary of State

Springfield, IL • On-site

$55K/yr

Full-time

Re-posted 15 days ago

Job description

Office of the Illinois Secretary of State Alexi Giannoulias
Job Title: Constituent Services Liaison - Executive Assistant I
Division: Department of Legislative Affairs
Union: N/A
Location: 501 S Second St,Springfield, IL - Sangamon County
Salary: Minimum $55,000 annually - commensurate with experience
Benefits: https://cms.illinois.gov/benefits/stateemployee.html
Overview:
Performs responsible and confidential liaison and assistant duties for the Director of the Legislative Affairs Department and professional internal staff such as creating and editing letters, reports and various documents; independently responds to legislative inquiries and works with other departments to respond; receives answers, or if needed directs phone inquiries; screens calls and incoming correspondence; handles incoming mail; maintains confidential files and records for the supervisor; serves as Records Retention Coordinator for the Department.
Duties and Responsibilities:
  • Serves in administrative capacity as well as performing secretarial duties for the Director and professional staff; prepares confidential correspondence, reports, lists and other documents for signature of supervisor; prepares correspondence, letters, and reports for management staff pertaining to Legislative Affairs policies and operations; may sign supervisors name as directed; receives and screens incoming calls, correspondence and visitors for the supervisor; answers general public inquiries regarding the policies and operations of the Department; arranges meetings or conferences; makes and cancels appointments; prepares travel arrangements and completes travel vouchers.
  • Independently responds to inquiries from legislators regarding issues related to the Secretary of State's Office; as necessary, works with other department staff in coordinating responses; responds to legislative inquiries regarding the status of legislation by accessing the legislative tracking system used by the Department.
  • Communicates with lawmakers and/or legislative staff to assist with constituent issues; maintains an accurate record of legislative constituent transactions and files on such; inputs information in a computer database for use by staff.
  • Serves as Records Retention officer for Department, maintaining files for the office, and filing any office documents.
  • Performs other duties as required or assigned
Specific Skills:
  • Experience with Microsoft Office, specifically Outlook, Word and Excel.
  • Excellent communication and interpersonal skills required
  • Knowledge of the legislative process and various state agencies preferred
  • Knowledge of the Illinois Vehicle Code preferred
  • Ability to maintain satisfactory working relationships and communicate effectively with all levels of staff, other state agencies, and the public
  • Experience in constituent work or customer support preferred
Education and Work Experience:
  • Requires knowledge, skill and mental development equivalent to the completion of two years of college AND two years of experience, in an office setting, where the candidate supported customers by phone, in person and in writing. OR
  • Four years of experience, in an office setting, dealing with customers both by phone, in person and in writing.
  • Candidate must have experience with Microsoft Office software and with answering a multi-line phone and be able to communicate effectively via phone and in writing.
Application Process:
  • Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume, or other attachments as needed.
  • Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
  • Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).

Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.
Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.

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