Executive Assistant Iv Jobs in Rome, GA (NOW HIRING)

The Executive Assistant provides high-level administrative support to site leadership and designated company executives while serving as a key coordination hub for the Rockmart manufacturing site. This role focuses heavily on coordination, documentation, office management, and communication to keep daily operations running smoothly. The ideal candidate is proactive, detail-oriented, organized, and comfortable supporting multiple departments in a regulated industry both with executive priorities and site-level operational support.  This position reports out of the Rockmart, Georgia location.

Administrative Support

Maintain organized filing systems for documents, records, files, purchase orders, and compliance documentation.

Prepare, edit, and format reports, memos, correspondence, spreadsheets, and presentations.

Manage incoming calls, emails, and correspondence; route inquiries to appropriate departments.

Schedule and coordinate meetings, conference calls, tours, and events.

Track due dates for documentation, certifications, audits, and training requirements.

Gather data from departments and consolidate it into spreadsheets or summaries for leadership.

Support HR with onboarding materials, new-hire documentation, and safety training scheduling.

Maintain office supplies, inventory, equipment service requests, and vendor coordination.

Assist with preparation of materials for audits, customer visits, and compliance reviews.

Assist with preparing recurring reports, such as safety metrics, training records, meeting summaries, and administrative logs.

Help maintain communication boards, departmental postings, and updated internal documents.

Track visitors and contractors, manage badges and sign-in logs.

Executive Support

·         Manage executive calendars, appointments, and travel arrangements.

·        Prepare meeting agendas, logistics planning (hotels, events) and event planning. Communicate with Board Members, private equity contacts, and multiple company sites   in regards to planning.

     Attend out of town customer and industry events (air shows, etc.) and company board meetings as needed – Out of events expected to be no more than 4 times per year.

·         Draft and proofread executive communications and ensure professional formatting.

·     Coordinate communication between executives and departments such as Engineering, Quality, Operations, and Supply Chain.

- Five + years of administrative or executive assistant experience.

- Strong proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).

- Excellent organization, document management, and communication skills.

- Ability to handle multiple priorities and maintain accuracy in a fast-paced environment.

- High attention to detail and confidentiality, especially for aerospace-related documents.

- Professional interpersonal skills with the ability to support employees at all levels.

- Confidence and executive presence in working with board members, private equity contacts,    external and internal customers, and in event planning.

- Positive, can-do, strong initiative in doing all tasks and identifying opportunities to assist and  giving extraordinary support to everyone.

- Exercises sound judgment when handling sensitive matters and demonstrates resourcefulness in resolving scheduling conflicts, urgent requests, and administrative challenges.

 Preferred

- Experience in aerospace, manufacturing, or a regulated industry.

- Familiarity with document control or administrative compliance support.

- Knowledge of ITAR/EAR and aerospace documentation practices.

- Experience with ERP/MRP systems (SAP, Epicor, Oracle, etc.).

- Full-time on-site role within an aerospace manufacturing facility.

- May require occasional movement through production areas (PPE provided).

- Some overtime may be required.

- Travel as needed to events.

 Key Competencies

- Organization & Planning

- Attention to Detail

- Communication

- Confidentiality

- Dependability

- Adaptability

 Organization & Planning

Demonstrates strong organizational skills with the ability to coordinate schedules, manage competing priorities, and maintain structured record-keeping systems. Effectively plans meetings, events, and daily administrative activities to ensure smooth operations and efficient workflow. Anticipates needs, prepares materials in advance, and ensures deadlines are consistently met.

Attention to Detail

Maintains a high level of accuracy in data entry, document preparation, reporting, and record management. Carefully reviews work to identify and correct errors before submission. Ensures all correspondence, spreadsheets, and presentations are complete, precise, and professionally formatted.

Communication

Communicates clearly and professionally in both written and verbal formats. Drafts correspondence, prepares reports, and responds to inquiries with clarity and diplomacy. Builds positive working relationships with colleagues, internal and external stakeholders through respectful and effective communication.

Confidentiality

Handles sensitive information—including employee information, financial data, and executive communications—with discretion and integrity. Adheres strictly to privacy policies and organizational protocols, maintaining trust and professionalism at all times.

Dependability

Consistently reliable in meeting deadlines, fulfilling responsibilities, and supporting team objectives. Demonstrates strong work ethic, accountability, and commitment to maintaining high performance standards. Can be trusted to manage tasks independently with minimal supervision.

Adaptability

Responds effectively to changing priorities, urgent requests, and evolving organizational needs. Maintains composure in fast-paced environments and quickly adjusts plans to accommodate new information or shifting deadlines. Demonstrates flexibility and willingness to take on additional responsibilities as needed