Executive Assistant I Jobs in Indiana (NOW HIRING)

ROLE: Assistant to Executive Director

STAFF LEVEL: Support Staff, Part Time, 28 hours

REPORTS TO: Executive Director

At Granger Community Church (GCC) we are committed to building a world-class staff of team members devoted to the high calling of ministry. We all acknowledge that this is not "just a job." Team members use their God-given S.H.A.P.E. to advance the cause of Jesus and represent both Him and GCC wherever they are. We have the great privilege and responsibility of following Jesus here at GCC. Team members regularly attend weekend services, regularly participate in church events and discipleship opportunities and tithe here at GCC. Each team member is a person of integrity and makes decisions based on biblically formed core values and the GCC Staff Statement of Ethics. Each team member is loyal to Lead Pastor Ted Bryant, other staff and lay leaders while living as a passionate advocate of GCC's mission, vision and values.

SUMMARY

In order to help people take their next steps toward Christ together, the Assistant to the Executive Director (XD) engages administrative and support actions for the XD, and in many ways acts as an extension of the Executive Director themself. These actions can include a wide variety of activities and initiatives that assist the XD in implementing and executing the mission, vision and values of Granger Community Church and the strategies necessary for that implementation. The Assistant to the Executive Director works to develop and utilize systems and solutions that help the XD to function promptly, efficiently and most effectively according to their S.H.A.P.E. and calling as Executive Director.

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QUALIFICATIONS

At least two years of administrative or project management experience required.

Proficient in using programs such as Microsoft Word, Teams, Excel, PowerPoint, Keynote, Outlook and Google Docs.

Confidence and ability to learn and use eSPACE and MinistryPlatform systems, as well as new and emerging technological systems and platforms as they'd arise.

Bachelor's Degree (or sufficient higher education) or equivalent experience preferred.

Significant experience with organizational leadership preferred.

ATTRIBUTES

Person of Integrity

Is trusted by both staff and the people we serve because of his/her display of discipleship, follow through, promptness of work and confidentiality.

Clear Communication

Clearly and promptly communicates with staff and volunteers to assure that what's said is what's heard, allowing for optimal follow up and follow through.

Self-Starter

Proactive in their efforts to help the Executive Director create progress and forward momentum in any current and potential projects that serve the mission of GCC.

Forward Thinker

The ability to constantly have a forward-thinking lens to see necessary tasks that need to be completed and to see potential problems before they arise.

Adaptable

The ability to change and flex quickly and with a positive attitude in the face of new circumstances.

Sounding Board

Displays the highly developed skill of active listening, with the ability to serve as a "first ear" and "first voice" to thoughts, ideas and other processing activities the Executive Director requires to lead the staff effectively.

Multi-Tasker

The ability to handle numerous projects and details simultaneously, all of which may be in their own individual stages of the execution and completion process.

Relational Champion

Models the value and practice of healthy relationships through a deeply developed Emotional Intelligence.

Discerning

Possesses a keen ability to sense and see subtleties and nuances in situations, circumstances, and the people involved in them to draw accurate conclusions to inform decision-making; and displays a willingness to then advise the XD accordingly.

PRIMARY RESPONSIBILITIES

Prayer Warrior

Praying consistently for the Executive Director, their marriage, family, faith and for Granger Community Church leadership and staff.

Administration

Provide administrative assistance to the XD and supporting the staff as the XD deems necessary, allowing them to fully function in an organized, effective, efficient and prompt way.

Supportive of the XD

Continuously supporting the XD means: To constantly have a lens to see ways to assist and support them, be looking for potential dangers or threats to their leadership and lives out the understanding that this role significantly represents the XD and GCC. Clearly communicates with the XD any insights and ideas with the intent of helping them be the best they can be in their role. To be supportive also applies to the XD's spouse and family. Able and willing to be connected and responsive, even on rare occasions that their responsibilities may fall outside of standard working hours.

Church/Community Liaison

Interface with the church and community to ensure the XD is adhering to the goals/responsibilities of the role and a willingness to engage members of those groups to determine the XD's level of involvement.

Utilizing Systems

Facilitate projects, reports and initiatives through systems such as MinistryPlatform, eSPACE, Planning Center, Leadr, and other key systems to ensure prompt and accurate data input/output and reservations of space for events.

Event Oversight

Provide logistics support for the XD's events and/or travel. Present at majority of events to help facilitate materials, check-in and relationships. Available to both staff and participants.

Collaboration

Work effectively with the Lead Team and their assistants to move ministry forward.

SUCCESS

Spiritual Growth

Is continuously committed to taking their next step toward Christ and is proactive in the ownership of their own spiritual deepening and relationship with God. This includes time spent in scripture, prayer and living out of their unique S.H.A.P.E. as it applies to our call to "go and make disciples...".

Great Communication

Helps to manage all incoming channels of communication for the XD (Outlook, Teams, etc.). The assistant's own communication to staff/volunteers/church family is clear, prompt, professional and effective.

High Reputation

Staff and volunteers have confidence and trust in the XD's Assistant, knowing he/she will follow through on what they say or what is asked of them in a timely, professional and kind way.

Consistent Promptness

The work of the Assistant to the Executive Director is done in a timely fashion, allowing the XD to operate at their highest level.

Good Presentation

Everything that is presented is done with excellence and professionalism.

Schedule Management

Assists in the management of the Executive Director's schedule, ensuring that said schedule aligns with current and upcoming ministry goals, priorities and strategies.

Endurance & Grit

The Assistant to the XD displays passion for this role and perseveres through long and/or hard seasons and/or tasks, all while maintaining a positive attitude and a healthy, Kingdom perspective.