Executive Assistant Full Time Jobs in Appleton, WI

POSITION SUMMARY
The Senior Project Manager is responsible for leading highly complex, large-scale, cross-functional initiatives and strategic programs across the enterprise. This role drives end-to-end delivery of high-impact projects - including IT and system implementations, ERP and finance systems enhancements, process transformation, and regulatory and compliance initiatives - while partnering closely with business leaders, technology teams, and operational stakeholders to bring structure, clarity, and momentum to the organization's most important priorities. The Senior Project Manager also provides mentorship to junior project managers, ensures alignment with business objectives, and drives continuous improvement in project execution.
This position is located on-site in Appleton, WI.
JOB RESPONSIBILITIES
Essential Job Responsibilities:
• Lead end-to-end project delivery for complex, enterprise-level initiatives, including IT and system implementations, ERP enhancements (e.g., Microsoft D365), close process improvements, FP&A tooling, audit readiness, and process transformation
• Define project strategies, objectives, scope, milestones, execution roadmaps, and resource plans; manage dependencies and risks across multiple workstreams simultaneously
• Act as a strategic partner to business leaders, influencing decision-making and aligning project outcomes with business objectives
• Build and maintain strong relationships with business leaders, functional partners, IT, and vendors to align priorities and drive accountability
• Assist with managing project intake and prioritization processes, project budget management, resource optimization, and return/value assessments
• Identify and mitigate project risks proactively to ensure successful delivery on time and within scope
• Develop and communicate project status reporting, executive dashboards, and steering committee materials with clarity and precision
• Facilitate workshops, working sessions, and decision-making forums; ensure outcomes are documented and actions tracked to completion
• Ensure compliance with regulatory, security, and governance requirements
• Drive process improvements and best practices in project management methodologies; proactively identify process gaps and recommend improvements
• Track project metrics and KPIs to measure performance, conduct project evaluations, and assess results to identify areas for improvement
• Mentor, coach, motivate, and supervise junior project managers, project team members, and contractors, fostering a high-performance culture and accountability for assigned work
• Help build a scalable project management function that supports the broader enterprise
Additional Job Responsibilities:
• Cultivate U.S. Venture's values while inspiring, empowering, recognizing, and guiding team members
• Live our values of High Performance, Caring Relationships, Strategic Foresight, and Entrepreneurial Spirit
• Find A Better Way by championing continuous improvement and quality control efforts to identify opportunities to innovate and improve efficiency, accuracy, and standardization • Continuously learn and develop self professionally
• Support corporate efforts for safety, government compliance, and all other company policies & procedures
• Perform other related duties as required and assigned
QUALIFICATIONS
Required:
• Bachelor's degree in IT, Business, Finance, or related field
• 7-10+ years of project management experience, with a proven track record of leading complex, multi-stakeholder programs from initiation through delivery, on time and within scope
• Familiarity with finance processes including financial close, budgeting and forecasting, and internal controls
• Exceptional leadership, negotiation, and stakeholder engagement skills
• Excellent communication skills with the ability to tailor messaging to executives, technical teams, and operational partners
• Expertise in Agile, Scrum, Waterfall, and hybrid methodologies
• Proficiency in project management and portfolio management tools (e.g., Jira, Smartsheet, Asana, MS DevOps, MS Project, or similar)
• Ability to manage strategic initiatives and influence organizational change
• Proven experience in change management
Preferred:
• PMP, PMI-ACP, PgMP, or equivalent certification
• Experience on ERP implementations or finance systems projects (e.g., Microsoft D365 preferred)
• Project management experience supporting finance, IT, or other corporate functions
• Experience leading change management workstreams alongside technical delivery
DIVISION:
Corporate
U.S. Venture will not offer sponsorship for employment status (including, but not limited to, H-1B, TN, E-3, F1, CPT, OPT, STEM OPT, visa status and other employment-based nonimmigrant visas) for this position. Accordingly, all applicants must be currently authorized to work in the United States on a full-time basis and must not require U.S. Venture's sponsorship to continue to work legally in the United States. In general, U.S. Venture does not sponsor candidates for nonimmigrant visas or permanent residency except when there is a specific business need.
U.S. Venture will not accept unsolicited resumes from recruiters or employment agencies. In the absence of an executed recruitment Master Service Agreement, there will be no obligation to any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without an agreement, U.S. Venture shall reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, shall be deemed the property of U.S. Venture.
U.S. Venture, Inc. is an equal opportunity employer that is committed to inclusion and diversity. We ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender, gender identity or expression, marital status, age, national origin, disability, veteran status, genetic information, or other protected characteristic. If you need assistance or an accommodation due to a disability, you may call Human Resources at (920) 739-6101.
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