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Exec Assistant Jobs in Santa Rosa, CA (NOW HIRING)

Sonoma Academy

Executive Assistant

Santa Rosa, CA · On-site

$33 - $45/hr

Executive Assistant Full Time, Non-Exempt, 12-month position Overview of School: Sonoma Academy is an independent high school located in Santa Rosa, CA on a 34-acre campus, surrounded by 1,000 acres ...

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Exec Assistant information

See Santa Rosa, CA salary details

$32.8K

$70.5K

$112.1K

How much do exec assistant jobs pay per year?

As of Aug 8, 2026, the average yearly pay for exec assistant in Santa Rosa, CA is $70,472.00, according to ZipRecruiter salary data. Most workers in this role earn between $54,700.00 and $82,000.00 per year, depending on experience, location, and employer.

What is an executive assistant?

Executive Assistants (EAs) are highly skilled administrative professionals who provide support to senior executives or managers within an organization. Their responsibilities often include managing schedules, organizing meetings, preparing reports, handling correspondence, and acting as a liaison between the executive and other staff or external parties. EAs play a crucial role in ensuring the smooth operation of an executive's office by anticipating needs, prioritizing tasks, and maintaining confidentiality. They may also assist with project management and event planning, depending on the organization's needs.

What does an executive assistant do?

Executive Assistants play a crucial role in helping executives manage competing priorities by maintaining organized calendars, scheduling meetings, and proactively anticipating conflicts. They often act as gatekeepers, prioritizing requests and communications to ensure that the executive's time is allocated efficiently. EAs also coordinate with other departments, prepare briefing materials, and handle last-minute changes, which requires strong adaptability and communication skills. Successfully juggling these responsibilities helps executives stay focused on high-impact tasks.

What are the key skills and qualifications needed to thrive as an executive assistant?

To thrive as an Executive Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by relevant experience or an associate degree. Familiarity with Microsoft Office Suite, calendar management tools, and sometimes project management or communication platforms is typical. Exceptional interpersonal skills, discretion, and the ability to multitask set outstanding Executive Assistants apart. These skills ensure executives receive seamless support, enabling effective time management and smooth business operations.

What is the difference between Exec Assistant vs Administrative Assistant?

AspectExec AssistantAdministrative Assistant
CredentialsTypically requires high school diploma; some roles prefer associate or bachelor’s degreeUsually requires high school diploma; some roles prefer associate or bachelor’s degree
Work EnvironmentSupports executives in corporate, legal, or financial settingsSupports teams or departments across various industries
Employer & Industry UsageCommon in corporate, legal, finance sectorsWidespread across all industries and organizations
Job ResponsibilitiesHigh-level scheduling, correspondence, project management for executivesGeneral administrative tasks like filing, data entry, customer service

The main difference between an Exec Assistant and an Administrative Assistant lies in their scope and level of responsibility. Exec Assistants primarily support high-level executives with complex tasks, while Administrative Assistants handle broader administrative duties for teams or departments. Both roles require strong organizational skills, but Exec Assistants often need more specialized experience and discretion.

What are popular job titles related to Exec Assistant jobs in Santa Rosa, CA? For Exec Assistant jobs in Santa Rosa, CA, the most frequently searched job titles are:
What job categories do people searching Exec Assistant jobs in Santa Rosa, CA look for? The top searched job categories for Exec Assistant jobs in Santa Rosa, CA are:
What cities near Santa Rosa, CA are hiring for Exec Assistant jobs? Cities near Santa Rosa, CA with the most Exec Assistant job openings:
Exec Assistant jobs near you
Infographic showing various Exec Assistant job openings in Santa Rosa, CA as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $70,472 per year, or $33.9 per hour.

Executive Assistant

Sonoma Academy

Santa Rosa, CA • On-site

$33 - $45/hr

Full-time

Medical, Dental, Vision, Retirement

Re-posted 20 days ago

Job description

Job Description
Executive Assistant
Full Time, Non-Exempt, 12-month position
Overview of School:
Sonoma Academy is an independent high school located in Santa Rosa, CA on a 34-acre campus, surrounded by 1,000 acres of protected open space, at the base of Taylor Mountain. Founded in 2001, it provides an engaging, challenging, and innovative college preparatory education and a supportive community for motivated learners from Sonoma, Napa, Marin, Lake, and Mendocino counties.
Our Mission: Sonoma Academy calls its students to be creative, ethical, and committed to learning. The school nurtures inspiring teachers and engages with the surrounding community, and its students communicate across cultures as they prepare to become leaders in a dynamic world.
Sonoma Academy's Commitment to Diversity: We believe that learning occurs best in a connected community. Diversity, equity, and inclusivity are essential to an education in which all members of our community thrive. We are committed to cultivating a diverse community that is conscious and welcoming of difference, dedicated to investigating and advancing equity, and engages with our local and global community. If you would like to join us in our work, we would welcome your application. As we are deeply committed to having a staffulty (staff and faculty) and student body which reflects the rich diversity within the North Bay, we strongly encourage candidates from BIPOC and/or educators from communities that are historically underrepresented to apply.
Position Overview & Compensation
The Executive Assistant provides high-level administrative and operational support to the Director of Teaching & Learning, Sr. Director of Strategy & Community and Development Director. This position requires exceptional organizational skills, discretion, initiative, and the ability to manage multiple priorities in a dynamic, mission-driven school environment. The ideal candidate thrives on variety, enjoys problem-solving, and contributes to a culture of professionalism, collaboration, and efficiency.
This full time 12-month position pays $33 - $45 per hour (approx.$70,000 - $95,000 per year), commensurate with experience.
Key Responsibilities:
Administrative Support
  • Manage complex calendars, schedule meetings, and coordinate logistics for leadership and departmental teams.
  • Prepare, proofread, and format correspondence, reports, presentations, and other professional documents.
  • Oversee departmental spending, including tracking credit card transactions and coordinating with the Accounting Department.
  • Track deadlines, follow-ups, and deliverables to ensure timely completion of key projects.
  • Prepare meeting agendas, materials, and minutes; ensure follow-up on action items.
  • Handle confidential information with discretion and professionalism.
  • Serve as a backup to the Head of School Executive Assistant, including taking minutes at board meetings and providing front desk coverage when needed.

Cross Departmental Coordination
  • Act as a connector among administrative, academic, and advancement departments to ensure effective communication and alignment on school-wide initiatives.
  • Support planning and execution of major school events, board meetings, and special projects.
  • Contribute to process improvements and help build efficient administrative systems and workflows.
  • Collaborate with the Calendar Management Group to promote effective scheduling and communication practices.
  • Coordinate facility use and rentals, as needed, from inquiry through execution.
  • Leader-Specific Responsibilities

Other Responsibilities by department
Teaching & Learning
  • Coordinate scheduling for classroom observations, professional development sessions, and academic meetings.
  • Support communications to faculty and staff related to curriculum initiatives, accreditation, and instructional programs.
  • Manage documentation for professional development budgets, reimbursements, and reports.

Strategy & Community | Development, Advancement & Admissions
  • Provide administrative support for donor meetings, acknowledgments, and fundraising or community events.
  • Maintain accurate donor and constituent records, mailing lists, and correspondence tracking.
  • Assist in preparing stewardship reports, campaign materials, and event logistics.
  • Support campus and advancement events as needed.

Required Education and Experience:
  • Bachelor's degree or equivalent experience required.
  • Minimum 3-5 years of administrative experience supporting senior leadership, ideally in an educational or nonprofit setting.

Competencies required:
  • Strong organizational and time-management skills with the ability to manage multiple projects simultaneously.
  • Excellent written and verbal communication skills.
  • Proficiency with Google Workspace and/or Microsoft Office Suite; experience with databases (e.g., Blackbaud, Raiser's Edge, or similar) preferred.
  • High degree of professionalism, discretion, and confidentiality.
  • Demonstrated ability to work both independently and collaboratively in a fast-paced environment.

Attributes
  • Mission-driven and aligned with the values of an independent school community.
  • Proactive, flexible, and resourceful, with a positive, can-do attitude.
  • Relationship-oriented and able to collaborate effectively with faculty, staff, families, and external partners.
  • Committed to equity, inclusion, and respectful communication in all interactions.

Perks of working at SA:
  • Comprehensive benefits package, including 100% paid health, dental, and vision insurance for employees with several plan options to meet individuals' specific needs
  • Generous retirement plan contribution
  • Commitment to professional development, including generously- funded training opportunities and a dedicated "exploratory fund" of $450 annually for learning opportunities unrelated to work
  • Healthy and nutritious lunch service offered at no cost to employees during the school year (when on campus and our kitchen operational)
  • A professional work environment defined by teamwork, collegiality, trust, agility, and altruism

Work Environment and Physical Requirements:
This position operates in a professional office environment at a private, independent high school. This is a full-time position with occasional evening and weekend work.
  • Sit, stand, and walk to various parts of the campus
  • Turn, bend, reach and be able to occasionally lift up to 30 lbs.
  • Work at a desk and computer screen for extended periods of time.
  • Work in a traditional climate-controlled office environment.

Sonoma Academy is an equal opportunity employer. Sonoma Academy does not discriminate in employment opportunities or practices on the basis of race, color, religion, sexual orientation, national origin, age, or any other characteristic protected by law.

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