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Exec Assistant Jobs in Santa Rosa, CA (NOW HIRING)

Meadowood Napa Valley

Executive Assistant

Saint Helena, CA · On-site

$85K - $100K/yr

The Executive Assistant provides assistance and support to the General Manager, often acting as a liaison with Meadowood guests, members, staff, the Meadowood Leadership Team, Southbridge, and the ...

Aurelius Systems

Executive Assistant

Santa Rosa, CA · On-site

Aurelius Systems is hiring an Executive Assistant to work directly alongside our founders and leadership team, owning the systems and coordination that make the company move faster. You'll bring ...

Aurelius Systems

Executive Assistant

Sonoma, CA · On-site

Aurelius Systems is hiring an Executive Assistant to work directly alongside our founders and leadership team, owning the systems and coordination that make the company move faster. You'll bring ...

Sutter Health

Executive Assistant

Novato, CA · On-site

$50.38 - $70.53/hr

Provides a broad range of high-level, specialized administrative support to an executive leader on the Executive Career Path. Works independently on a variety of complex assignments that are ...

Williams Companies

Executive Assistant - VP

Novato, CA · Hybrid

The Executive Assistant is responsible for providing administrative support to our Executive Leaders. To be successful in this role, you'll need to be exceedingly well organized, handle a range of ...

Truex Métier

Personal Assistant

Santa Rosa, CA · On-site

$125K - $150K/yr

Experience: 3+ years of experience as an Executive Assistant, Personal Assistant, Household Assistant, or in a similar support role. * Organization: Highly organized with exceptional attention to ...

Truex Métier

Personal Assistant

Sonoma, CA · On-site

$125K - $150K/yr

Experience: 3+ years of experience as an Executive Assistant, Personal Assistant, Household Assistant, or in a similar support role. * Organization: Highly organized with exceptional attention to ...

Socket.dev

Executive Director

Napa, CA · On-site

$230 - $270/hr

... assist persons with intellectual disabilities -- and their families -- in identifying and ... The Executive Director is entrusted with helping create the conditions in which individuals with ...

North Bay Regional Center

Executive Director

Napa, CA · On-site

... to assist persons with intellectual disabilities - and their families - in identifying and ... The Executive Director is entrusted with helping create the conditions in which individuals with ...

North Bay Regional Center

Executive Director

Napa, CA · On-site

... assist persons with intellectual disabilities -- and their families -- in identifying and ... The Executive Director is entrusted with helping create the conditions in which individuals with ...

North Bay Regional Center

Executive Director

Napa, CA · On-site

... to assist persons with intellectual disabilities - and their families - in identifying and ... The Executive Director is entrusted with helping create the conditions in which individuals with ...

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All JobsExec JobsExec Assistant JobsExec Assistant Jobs in Santa Rosa, CA

Exec Assistant information

See Santa Rosa, CA salary details

$32.8K

$70.5K

$112.1K

How much do exec assistant jobs pay per year?

As of Aug 29, 2026, the average yearly pay for exec assistant in Santa Rosa, CA is $70,472.00, according to ZipRecruiter salary data. Most workers in this role earn between $54,700.00 and $82,000.00 per year, depending on experience, location, and employer.

What is an executive assistant?

Executive Assistants (EAs) are highly skilled administrative professionals who provide support to senior executives or managers within an organization. Their responsibilities often include managing schedules, organizing meetings, preparing reports, handling correspondence, and acting as a liaison between the executive and other staff or external parties. EAs play a crucial role in ensuring the smooth operation of an executive's office by anticipating needs, prioritizing tasks, and maintaining confidentiality. They may also assist with project management and event planning, depending on the organization's needs.

What does an executive assistant do?

Executive Assistants play a crucial role in helping executives manage competing priorities by maintaining organized calendars, scheduling meetings, and proactively anticipating conflicts. They often act as gatekeepers, prioritizing requests and communications to ensure that the executive's time is allocated efficiently. EAs also coordinate with other departments, prepare briefing materials, and handle last-minute changes, which requires strong adaptability and communication skills. Successfully juggling these responsibilities helps executives stay focused on high-impact tasks.

What are the key skills and qualifications needed to thrive as an executive assistant?

To thrive as an Executive Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by relevant experience or an associate degree. Familiarity with Microsoft Office Suite, calendar management tools, and sometimes project management or communication platforms is typical. Exceptional interpersonal skills, discretion, and the ability to multitask set outstanding Executive Assistants apart. These skills ensure executives receive seamless support, enabling effective time management and smooth business operations.

What is the difference between Exec Assistant vs Administrative Assistant?

AspectExec AssistantAdministrative Assistant
CredentialsTypically requires high school diploma; some roles prefer associate or bachelor’s degreeUsually requires high school diploma; some roles prefer associate or bachelor’s degree
Work EnvironmentSupports executives in corporate, legal, or financial settingsSupports teams or departments across various industries
Employer & Industry UsageCommon in corporate, legal, finance sectorsWidespread across all industries and organizations
Job ResponsibilitiesHigh-level scheduling, correspondence, project management for executivesGeneral administrative tasks like filing, data entry, customer service

The main difference between an Exec Assistant and an Administrative Assistant lies in their scope and level of responsibility. Exec Assistants primarily support high-level executives with complex tasks, while Administrative Assistants handle broader administrative duties for teams or departments. Both roles require strong organizational skills, but Exec Assistants often need more specialized experience and discretion.

What are popular job titles related to Exec Assistant jobs in Santa Rosa, CA?

For Exec Assistant jobs in Santa Rosa, CA, the most frequently searched job titles are:

What job categories do people searching Exec Assistant jobs in Santa Rosa, CA look for?

The top searched job categories for Exec Assistant jobs in Santa Rosa, CA are:

What cities near Santa Rosa, CA are hiring for Exec Assistant jobs?

Cities near Santa Rosa, CA with the most Exec Assistant job openings:

Exec Assistant jobs near you
Infographic showing various Exec Assistant job openings in Santa Rosa, CA as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 25% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $70,472 per year, or $33.9 per hour.

Executive Assistant

Meadowood Napa Valley

Saint Helena, CA • On-site

$85K - $100K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 9 days ago

Job description

At Meadowood, gracious hospitality defines the style of service and timeless, natural beauty, the sense of place. A rich company culture inspires staff to achieve the highest service standards in hospitality. Join the Meadowood team and experience the pride and teamwork of working alongside a dedicated team of professionals in a truly beautiful setting.
Position Summary:
The Executive Assistant provides assistance and support to the General Manager, often acting as a liaison with Meadowood guests, members, staff, the Meadowood Leadership Team, Southbridge, and the Napa Valley Reserve, by communicating directly and independently with all of the above. The Executive Assistant will be responsible for the management of the General Manager's office, Who's in Charge program and act as a personal assistant to the General Manager as needed.
Major Responsibilities & Work Activities:
General Manager Support
  • Act as the liaison between the General Manager's Office and Leadership Committee Members, Department Heads and Staff.
  • Assist with projects tasks and duties needed to maintain the Executive Office.
  • Arrange and schedule all meetings for the General Manager, maintain his calendar and organize travel arrangements, when necessary, both personal and professional.
  • Set up applicant final interviews prior to candidates being hired.
  • Coordinate General Manager's Office property functions including, Leadership Committee and Operations meetings and retreats, and any requested special events.
  • Schedule and attend weekly Leadership and Operations Committee meetings, taking and distributing the minutes.
  • Communicate directly with guests, on behalf of the General Manager when needed, via letter, e mail, fax and through telephone calls.
  • Order supplies and maintain equipment as necessary for General Manager.
  • Act as personal assistant to the General Manager, including tasks such as travel arrangements, bill paying, personal calendar coordination, drycleaning, etc.
  • Execute the initial processing for all guest amenities including Repeat, VIP, Anniversary, Birthday, Honeymoon and Group VIP guests, including preparation of daily amenity cards & pre-arrival notation in the reservation using Visual One.

Cross Departmental Support
  • Oversee all requests for trade, complimentary stays, or discounts from employees of other hotels as well as from MW staff to other properties.
  • Maintain & update Meadowood property phone list.
  • Maintain & distribute complimentary & donation gift certificates for the GM & the Donations Offices.
  • Act as point of contact for cross-departmental items (such as MyRelais or Sustainability reports).
  • Act as administrative support for other departments when requested by the GM.

Personal Characteristics Required:
  • Bilingual, ability to speak Spanish preferred.
  • Organized, intelligent, thoughtful and pro-active
  • Honest and trustworthy, strong values
  • Able to multi-task in a demanding environment
  • Pleasant demeanor, gracious and welcoming
  • Positive attitude
  • Team player
  • Patient, professional and polished
  • Takes pride in being of service
  • Interested in the Napa Valley
  • Knowledgeable of business & social etiquette
  • Polished & professional appearance
  • Ability to build relationships with a diverse range of socioeconomic staff and members.
  • Relies on experience and judgment to plan and accomplish goals.

Experience Required:
  • Administrative experience as an Executive Assistant for 3+ years and work experience in the hospitality industry.
  • Computer savvy with proficiency in Outlook, MS Teams, Excel, Word, etc.

Education, Certifications, Licenses, Registrations:
  • Valid California Drivers license, College degree desirable.

Physical Demands of Position:
Sitting with extended computer use, light lifting of office supplies.
Working Conditions:
Standard office environment that involves at times heavy traffic of personnel.
Compensation:
The rate for this position is $85,000 - $100,000 annual salary
  • This is the rate Meadowood Napa Valley reasonably expects to pay. Final compensation will depend on factors such as experience, education, and other job-related qualifications.

Benefits:
  • Health insurance
  • Vision insurance
  • Dental insurance
  • 401(k) matching
  • Employee discounts
  • Flexible spending account
  • Health savings account
  • Life insurance
  • Pet insurance
  • Vacation
  • Sick Pay
  • Paid holidays (10)
  • Referral program
  • Daily employee meals
  • Uniforms
  • On site parking
  • Wine classes

Meadowood is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Meadowood is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. Please let us know if you need any assistance or accommodations due to a disability.

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