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Exec Assistant Jobs in Santa Rosa, CA (NOW HIRING)

Hawkins Parnell & Young

Executive Assistant

Napa, CA

Hawkins Parnell & Young, LLP is seeking an experienced Executive Assistant to support David R. Johanson, a Senior Partner leading a dynamic national practice. The candidate will work from our Napa ...

FACE FOUNDRIÉ

Executive Assistant

Santa Rosa, CA · On-site

$24 - $26/hr

Executive Assistant / Lead Front Bar Location: Multi- Unit (Corte Madera, San Francisco, Santa Rosa) Pay: $24/hr during training; $26/hr upon completion Schedule: Full-Time, Sunday-Thursday ...

FACE FOUNDRIÉ

Executive Assistant

Santa Rosa, CA · On-site

$24 - $26/hr

Executive Assistant / Lead Front Bar Location: Multi- Unit (Corte Madera, San Francisco, Santa Rosa) Pay: $24/hr during training; $26/hr upon completion Schedule: Full-Time, Sunday-Thursday ...

Sonoma Academy

Executive Assistant

Santa Rosa, CA · On-site

$33 - $45/hr

Executive Assistant Full Time, Non-Exempt, 12-month position Overview of School: Sonoma Academy is an independent high school located in Santa Rosa, CA on a 34-acre campus, surrounded by 1,000 acres ...

Joss Search

Executive Assistant

Sonoma, CA · On-site

$150K - $200K/yr

The Role The Executive Business Partner will provide high-level support to the COO and Managing Director within Investor Relations, operating as a true right hand. This role blends traditional ...

Joss Search

Executive Assistant

Santa Rosa, CA · On-site

$150K - $200K/yr

The Role The Executive Business Partner will provide high-level support to the COO and Managing Director within Investor Relations, operating as a true right hand. This role blends traditional ...

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All JobsExec JobsExec Assistant JobsExec Assistant Jobs in Santa Rosa, CA

Exec Assistant information

See Santa Rosa, CA salary details

$32.8K

$70.5K

$112.1K

How much do exec assistant jobs pay per year?

As of Jul 13, 2026, the average yearly pay for exec assistant in Santa Rosa, CA is $70,472.00, according to ZipRecruiter salary data. Most workers in this role earn between $54,700.00 and $82,000.00 per year, depending on experience, location, and employer.

What are Executive Assistants?

Executive Assistants (EAs) are highly skilled administrative professionals who provide support to senior executives or managers within an organization. Their responsibilities often include managing schedules, organizing meetings, preparing reports, handling correspondence, and acting as a liaison between the executive and other staff or external parties. EAs play a crucial role in ensuring the smooth operation of an executive's office by anticipating needs, prioritizing tasks, and maintaining confidentiality. They may also assist with project management and event planning, depending on the organization's needs.

How does an Executive Assistant support executives in managing competing priorities and tight schedules?

Executive Assistants play a crucial role in helping executives manage competing priorities by maintaining organized calendars, scheduling meetings, and proactively anticipating conflicts. They often act as gatekeepers, prioritizing requests and communications to ensure that the executive's time is allocated efficiently. EAs also coordinate with other departments, prepare briefing materials, and handle last-minute changes, which requires strong adaptability and communication skills. Successfully juggling these responsibilities helps executives stay focused on high-impact tasks.

What are the key skills and qualifications needed to thrive as an Executive Assistant, and why are they important?

To thrive as an Executive Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by relevant experience or an associate degree. Familiarity with Microsoft Office Suite, calendar management tools, and sometimes project management or communication platforms is typical. Exceptional interpersonal skills, discretion, and the ability to multitask set outstanding Executive Assistants apart. These skills ensure executives receive seamless support, enabling effective time management and smooth business operations.

What is the difference between Exec Assistant vs Administrative Assistant?

AspectExec AssistantAdministrative Assistant
CredentialsTypically requires high school diploma; some roles prefer associate or bachelor’s degreeUsually requires high school diploma; some roles prefer associate or bachelor’s degree
Work EnvironmentSupports executives in corporate, legal, or financial settingsSupports teams or departments across various industries
Employer & Industry UsageCommon in corporate, legal, finance sectorsWidespread across all industries and organizations
Job ResponsibilitiesHigh-level scheduling, correspondence, project management for executivesGeneral administrative tasks like filing, data entry, customer service

The main difference between an Exec Assistant and an Administrative Assistant lies in their scope and level of responsibility. Exec Assistants primarily support high-level executives with complex tasks, while Administrative Assistants handle broader administrative duties for teams or departments. Both roles require strong organizational skills, but Exec Assistants often need more specialized experience and discretion.

What are popular job titles related to Exec Assistant jobs in Santa Rosa, CA? For Exec Assistant jobs in Santa Rosa, CA, the most frequently searched job titles are:
What job categories do people searching Exec Assistant jobs in Santa Rosa, CA look for? The top searched job categories for Exec Assistant jobs in Santa Rosa, CA are:
What cities near Santa Rosa, CA are hiring for Exec Assistant jobs? Cities near Santa Rosa, CA with the most Exec Assistant job openings:
Exec Assistant jobs near you
Executive Assistant

Executive Assistant

Hawkins Parnell & Young, LLP

Napa, CA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted yesterday

Job description

Hawkins Parnell & Young, LLP is seeking an experienced Executive Assistant to support David R. Johanson, a Senior Partner leading a dynamic national practice. The candidate will work from our Napa, California office. Remote work is possible for a qualified candidate.This position involves active daily contact with the national legal team and clients in a fast-paced environment. Excellent writing and communication skills, and organizational independence are required. Paralegal or legal assistant experience would be helpful. This is a true Executive Assistant role to manage a large national team of approximately 25+ timekeepers for the Senior Partner and to assist him in prioritizing and organizing activities to promote the firm's clients' interests.
Candidates must have strong organizational and communication skills, a strong work ethic, and proficiency in MS Office, Excel, and PowerPoint.
HPY offers a competitive salary complemented by a full, comprehensive benefits package, including Medical Insurance, Vision Plan, Dental Insurance, Life Insurance, 401(k) plan, Short and Long-Term Disability, and Profit Sharing.
Responsibilities include, but are not limited to:
  • Maintain team and court calendars and keep attorneys aware of key scheduled events and approaching deadlines
  • Scheduling and participating in meetings and videoconferences
  • Communicate by phone, Zoom, and email with clients and vendors, maintaining professionalism and a high level of customer service
  • Assist in the coordination on legal documentation
  • Assist in marketing and client development
  • Oversee organizational efforts regarding electronic files
  • Assist the Senior Partner in prioritizing his workload and entering his billable time
  • Act as a spokesperson for the Senior Partner, subject to direct instructions and general guidelines provided by the Senior Partner
  • Coordinate new client pitches for the Senior Partner and assist him in integrating new clients into his team's legal practice

Required Skills and Experience:
  • High School diploma required, Bachelor's degree preferred.
  • Three or more years of legal experience or comparable corporate experience.
  • Prior Executive Assistant experience would be helpful although it is not required

Practice Areas:
Appellate, Bad Faith and Coverage, Banking & Finance, Business/Commercial, Construction, Employee Benefits & ERISA, Employee Stock Ownership Plans (ESOPs) and Related Transactions, General Liability, Labor & Employment, Equity Incentive Plans, Executive Employment Agreements, Legal Malpractice, Long Term Care & Assisted Living, Medical Malpractice, Municipal Liability, Premises Liability, Product Liability, Professional Negligence, Toxic Tort and Environmental, and Transportation
Why Hawkins Parnell & Young, LLP?
Hawkins Parnell is a national litigation powerhouse with offices spanning the United States. Our 250-person litigation team defends prominent individuals and small businesses to many of the largest corporations in high-risk litigation and business disputes nationwide.
Over the last half-century, our success has relied on one distinction: OUR PEOPLE. We rely on the uniqueness of each team member to create a culture that drives innovation and exceptional results for our diverse client roster. Through actively embracing different backgrounds and perspectives, we foster an environment that is vibrant, challenging, and rewarding.
Hawkins Parnell & Young is an Equal Employment Opportunity Employer.

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