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Executive Assistant Jobs in Santa Rosa, CA (NOW HIRING)

Sonoma Academy

Executive Assistant

Santa Rosa, CA · On-site

$33 - $45/hr

Executive Assistant Full Time, Non-Exempt, 12-month position Overview of School: Sonoma Academy is an independent high school located in Santa Rosa, CA on a 34-acre campus, surrounded by 1,000 acres ...

HIKINEX

Executive Assistant to Founder

Bodega Bay, CA · On-site

Executive Assistant to Founder - Full Time Location: San Francisco Overview We are seeking a highly organized and proactive Executive Assistant to support a senior executive in a fast-paced, high ...

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All JobsExecutive JobsExecutive Assistant JobsExecutive Assistant Jobs in Santa Rosa, CA

Executive Assistant information

See Santa Rosa, CA salary details

$32.8K

$70.5K

$112.1K

How much do executive assistant jobs pay per year?

As of Aug 7, 2026, the average yearly pay for executive assistant in Santa Rosa, CA is $70,472.00, according to ZipRecruiter salary data. Most workers in this role earn between $54,700.00 and $82,000.00 per year, depending on experience, location, and employer.

What is the most an executive assistant can make?

The highest-paid executive assistants can earn over $80,000 annually, especially those with extensive experience, specialized skills, or working for large corporations. Senior executive assistants or those in executive-level support roles in certain industries may earn higher salaries, often supplemented with bonuses and benefits.

What exactly does an executive assistant do?

An executive assistant provides administrative support to executives by managing schedules, arranging meetings, handling correspondence, and preparing reports. They often use tools like calendar software and need strong organizational and communication skills to prioritize tasks efficiently.

What are the key skills and qualifications needed to thrive as an executive assistant, and why are they important?

To thrive as an Executive Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by a degree or relevant experience. Familiarity with office software like Microsoft Office Suite, calendar management systems, and sometimes project management tools is essential. Excellent communication, discretion, and problem-solving skills help you manage complex schedules and sensitive information effectively. These skills are crucial for supporting executives efficiently, ensuring smooth operations, and maintaining confidentiality in a fast-paced environment.

How do executive assistants manage competing priorities and urgent requests?

Executive Assistants often juggle tasks for multiple leaders or teams, making time management and prioritization essential skills. They typically use digital calendars, project management tools, and clear communication to track deadlines, coordinate schedules, and ensure urgent requests are handled promptly. Regular check-ins with executives and a proactive approach to anticipating needs help minimize conflicts and last-minute changes. Building strong relationships with stakeholders across the organization also allows Executive Assistants to effectively negotiate priorities and deliver high-quality support.

What is the difference between Executive Assistant vs Administrative Assistant?

AspectExecutive AssistantAdministrative Assistant
Required CredentialsHigh school diploma; often some college or certifications; strong organizational skillsHigh school diploma; basic office skills
Work EnvironmentSupports executives in corporate or business settingsSupports teams or departments in various office environments
Employer & Industry UsageCommon in corporate, legal, and financial sectorsWidespread across industries, including healthcare, education, and retail
Search & Comparison IntentOften searched by those seeking high-level support rolesMore general, for entry-level or support roles

While both roles provide essential administrative support, Executive Assistants typically work directly with top executives, handling complex tasks and confidential information. Administrative Assistants support broader office functions and may assist multiple staff members. The key difference lies in the level of responsibility, scope of work, and the target employer or industry.

What is an executive assistant?

Executive Assistants are highly skilled administrative professionals who provide support to senior executives, such as CEOs or company presidents. Their responsibilities typically include managing schedules, organizing meetings, handling correspondence, making travel arrangements, and acting as a liaison between executives and other staff. Executive Assistants often handle confidential information and are trusted to ensure day-to-day operations run smoothly. Strong organizational, communication, and problem-solving skills are essential for this role.
More about Executive Assistant jobs
What are the most commonly searched types of Executive jobs in Santa Rosa, CA? The most popular types of Executive jobs in Santa Rosa, CA are:
What are popular job titles related to Executive Assistant jobs in Santa Rosa, CA? For Executive Assistant jobs in Santa Rosa, CA, the most frequently searched job titles are:
What job categories do people searching Executive Assistant jobs in Santa Rosa, CA look for? The top searched job categories for Executive Assistant jobs in Santa Rosa, CA are:
What cities near Santa Rosa, CA are hiring for Executive Assistant jobs? Cities near Santa Rosa, CA with the most Executive Assistant job openings:
Executive Assistant jobs near you
Infographic showing various Executive Assistant job openings in Santa Rosa, CA as of August 2026, with employment types broken down into 80% Full Time, and 20% Part Time. Highlights an 100% In-person job distribution, with an average salary of $70,472 per year, or $33.9 per hour.

Executive Assistant

Sonoma Academy

Santa Rosa, CA • On-site

$33 - $45/hr

Full-time

Medical, Dental, Vision, Retirement

Re-posted 20 days ago

Job description

Job Description
Executive Assistant
Full Time, Non-Exempt, 12-month position
Overview of School:
Sonoma Academy is an independent high school located in Santa Rosa, CA on a 34-acre campus, surrounded by 1,000 acres of protected open space, at the base of Taylor Mountain. Founded in 2001, it provides an engaging, challenging, and innovative college preparatory education and a supportive community for motivated learners from Sonoma, Napa, Marin, Lake, and Mendocino counties.
Our Mission: Sonoma Academy calls its students to be creative, ethical, and committed to learning. The school nurtures inspiring teachers and engages with the surrounding community, and its students communicate across cultures as they prepare to become leaders in a dynamic world.
Sonoma Academy's Commitment to Diversity: We believe that learning occurs best in a connected community. Diversity, equity, and inclusivity are essential to an education in which all members of our community thrive. We are committed to cultivating a diverse community that is conscious and welcoming of difference, dedicated to investigating and advancing equity, and engages with our local and global community. If you would like to join us in our work, we would welcome your application. As we are deeply committed to having a staffulty (staff and faculty) and student body which reflects the rich diversity within the North Bay, we strongly encourage candidates from BIPOC and/or educators from communities that are historically underrepresented to apply.
Position Overview & Compensation
The Executive Assistant provides high-level administrative and operational support to the Director of Teaching & Learning, Sr. Director of Strategy & Community and Development Director. This position requires exceptional organizational skills, discretion, initiative, and the ability to manage multiple priorities in a dynamic, mission-driven school environment. The ideal candidate thrives on variety, enjoys problem-solving, and contributes to a culture of professionalism, collaboration, and efficiency.
This full time 12-month position pays $33 - $45 per hour (approx.$70,000 - $95,000 per year), commensurate with experience.
Key Responsibilities:
Administrative Support
  • Manage complex calendars, schedule meetings, and coordinate logistics for leadership and departmental teams.
  • Prepare, proofread, and format correspondence, reports, presentations, and other professional documents.
  • Oversee departmental spending, including tracking credit card transactions and coordinating with the Accounting Department.
  • Track deadlines, follow-ups, and deliverables to ensure timely completion of key projects.
  • Prepare meeting agendas, materials, and minutes; ensure follow-up on action items.
  • Handle confidential information with discretion and professionalism.
  • Serve as a backup to the Head of School Executive Assistant, including taking minutes at board meetings and providing front desk coverage when needed.

Cross Departmental Coordination
  • Act as a connector among administrative, academic, and advancement departments to ensure effective communication and alignment on school-wide initiatives.
  • Support planning and execution of major school events, board meetings, and special projects.
  • Contribute to process improvements and help build efficient administrative systems and workflows.
  • Collaborate with the Calendar Management Group to promote effective scheduling and communication practices.
  • Coordinate facility use and rentals, as needed, from inquiry through execution.
  • Leader-Specific Responsibilities

Other Responsibilities by department
Teaching & Learning
  • Coordinate scheduling for classroom observations, professional development sessions, and academic meetings.
  • Support communications to faculty and staff related to curriculum initiatives, accreditation, and instructional programs.
  • Manage documentation for professional development budgets, reimbursements, and reports.

Strategy & Community | Development, Advancement & Admissions
  • Provide administrative support for donor meetings, acknowledgments, and fundraising or community events.
  • Maintain accurate donor and constituent records, mailing lists, and correspondence tracking.
  • Assist in preparing stewardship reports, campaign materials, and event logistics.
  • Support campus and advancement events as needed.

Required Education and Experience:
  • Bachelor's degree or equivalent experience required.
  • Minimum 3-5 years of administrative experience supporting senior leadership, ideally in an educational or nonprofit setting.

Competencies required:
  • Strong organizational and time-management skills with the ability to manage multiple projects simultaneously.
  • Excellent written and verbal communication skills.
  • Proficiency with Google Workspace and/or Microsoft Office Suite; experience with databases (e.g., Blackbaud, Raiser's Edge, or similar) preferred.
  • High degree of professionalism, discretion, and confidentiality.
  • Demonstrated ability to work both independently and collaboratively in a fast-paced environment.

Attributes
  • Mission-driven and aligned with the values of an independent school community.
  • Proactive, flexible, and resourceful, with a positive, can-do attitude.
  • Relationship-oriented and able to collaborate effectively with faculty, staff, families, and external partners.
  • Committed to equity, inclusion, and respectful communication in all interactions.

Perks of working at SA:
  • Comprehensive benefits package, including 100% paid health, dental, and vision insurance for employees with several plan options to meet individuals' specific needs
  • Generous retirement plan contribution
  • Commitment to professional development, including generously- funded training opportunities and a dedicated "exploratory fund" of $450 annually for learning opportunities unrelated to work
  • Healthy and nutritious lunch service offered at no cost to employees during the school year (when on campus and our kitchen operational)
  • A professional work environment defined by teamwork, collegiality, trust, agility, and altruism

Work Environment and Physical Requirements:
This position operates in a professional office environment at a private, independent high school. This is a full-time position with occasional evening and weekend work.
  • Sit, stand, and walk to various parts of the campus
  • Turn, bend, reach and be able to occasionally lift up to 30 lbs.
  • Work at a desk and computer screen for extended periods of time.
  • Work in a traditional climate-controlled office environment.

Sonoma Academy is an equal opportunity employer. Sonoma Academy does not discriminate in employment opportunities or practices on the basis of race, color, religion, sexual orientation, national origin, age, or any other characteristic protected by law.

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