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Event Services Assistant Jobs (NOW HIRING)

SOUTHALL LLC

Event Services Manager

Franklin, TN · On-site

The Event Services Manager ensures all arrangements are made and executed to the client ... * Assist the Director of Catering with budget and forecast and complete special projects and ...

Esalen Institute

EVENT SERVICES COORDINATOR

Big Sur, CA · On-site

This position sits within Esalen's Event Services department and reports directly to the Event and ... Setup & Operations * Assist with cleaning and preparation of all workshop spaces, striking and ...

Kanuga

Event Services Manager

Hendersonville, NC · On-site

Principal Responsibilities: * Assist with hiring, development, scheduling and training of banquet ... Create a service first work environment * Ensure that every dish presented is of the highest ...

Insignia Event Services

Lead, Events

Glendale, AZ · On-site

Insignia Event Services is a leading event solutions provider, directly affiliated with the Arizona ... Support event inquiries and assist with gathering information for the Events Department * Compile ...

The Phoenix Zoo

EVENT SERVICES ASSOCIATE

Phoenix, AZ · On-site

$19.50/hr

Event Services Associate- Seasonal Department: Group Events Supervisor: Events Operations Manager ... 8. Assist with special/fundraising events and birthdays as needed. This is by no means an ...

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How much do event services assistant jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for event services assistant in the United States is $20.60, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $23.56 per hour, depending on experience, location, and employer.

What does an event services assistant do?

An Event Services Assistant supports the planning, coordination, and execution of events such as conferences, meetings, and special functions. They assist with event setup and breakdown, manage registration and guest lists, handle logistical tasks, and ensure all event details run smoothly. This role often involves working closely with event organizers, vendors, and attendees to provide excellent customer service and resolve any issues that arise during the event.

What are the key skills and qualifications needed to thrive as an event services assistant?

To thrive as an Event Services Assistant, you need strong organizational skills, attention to detail, and a background in event planning or hospitality. Familiarity with event management software, scheduling tools, and basic office applications is typically required. Excellent communication, multitasking, and problem-solving abilities help you navigate client needs and adapt to changing circumstances. These skills ensure seamless event execution, client satisfaction, and the ability to handle the dynamic nature of events.

What are some typical daily responsibilities of an event services assistant, and how does the role interact with other event staff?

As an Event Services Assistant, your daily responsibilities often include setting up and breaking down event spaces, coordinating with vendors, assisting guests, and ensuring that logistical details run smoothly. You'll frequently collaborate with event coordinators, catering teams, and technical staff to address any issues that arise during events. Communication and flexibility are key, as you may need to respond quickly to last-minute changes or special requests to help deliver a seamless event experience.

What cities are hiring for Event Services Assistant jobs?

Cities with the most Event Services Assistant job openings:

What are the most commonly searched types of Event Services jobs?

The most popular types of Event Services jobs are:

Who are the top companies hiring for Event Services Assistant jobs?

The top employers for Event Services Assistant jobs are:

What states have the most Event Services Assistant jobs?

States with the most job openings for Event Services Assistant jobs include:

Event Services Assistant jobs near you
Infographic showing various Event Services Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, and 4% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $42,843 per year, or $20.6 per hour.

Event Services Coordinator

University of North Carolina at Charlotte

Charlotte, NC • On-site

$40K - $55K/yr

Full-time

Posted 9 days ago

The University Of North Carolina At Charlotte rating

6.6

Company rating: 6.6 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

500th of 621 rated colleges and universities

Job description

Position Information
General Information
Vacancy Open to
All Candidates
Employment Type
Permanent - Full-time
If time-limited, note appointment end date
Hours per week
40
Months per year
12
Position Number
011059
NC Salary Grade Equivalency
NC09
Classification Title
University Program Associate - Journey
Working Title
Event Services Coordinator
Salary Range
$40,350 - $55,482
Anticipate Hiring Range
$40,350 - $50,438
FLSA Status
Non Exempt
Division
Student Affairs
Department
Student Union Activities & Rec (Adm)
Work Unit
CRES Conferences
Work Schedule
8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary.
Primary Purpose of Position
Provides event planning assistance and guidance to students, faculty, and staff of the University through the Department of Conferences, Reservations and Event Services (CRES). Responsible for scheduling all campus space, including classrooms and outdoor space, for meetings, conferences, student activities, and special events, as well as maintaining accurate information on a computerized scheduling system. Other duties include coordinating food service, audio-visual equipment, setups, and other relevant event needs for clients; interpreting and enforcing policies and procedures; administering billing and invoicing related to reservations; managing student event staff to provide excellent customer service; and maintaining rate schedules with an ability to quote fees where applicable.
Minimum Education/Experience
Required Minimum Qualifications:
Bachelor's degree; or equivalent combination of education and experience. All degrees must be received from appropriately accredited institutions.
Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.
Essential Job Duties
  • Process requests for space across campus, coordinate all requested services, quote prices for equipment and services, and record information accurately in the scheduling system.
  • Schedule space according to University and department policies.
  • Ensure that events follow all University policies and complete and file the relevant forms prior to the event.
  • Assist in managing the daily workflow of the Reservations Desk, an open, often busy, front of house office.
  • Communicate and work closely with service providers and event support staff.
  • Provide oversight and direction of student staff. Assist with their training.
  • Maintain rate schedules for multiple services and facilities, and be able to quote fees where applicable.

Other Work Responsibilities
  • Determine special needs for events occurring in nearby or adjacent spaces, and inform appropriate building staff.
  • Build program files for major events with all necessary information, including contacts, billing information, and event specifics.
  • Conduct assessment activities related to reservation services provided, and utilize information from assessment to continually improve services and systems.
  • Research and remain current on innovations in reservation and room setup software, offering recommendations for future upgrades.
  • Utilize appropriate software to process invoices for events and ensure payment is received in a timely manner.
  • Provide alternatives to setups or equipment that are either unavailable or unsuitable for the requested space.
  • Respond to questions or requests within 24 hours, or, if necessary, forward to appropriate department/person.
  • Assign student event staff to designated events to provide customer service, event assistance, and client support.
  • Attend and participate in Student Union and/or Cone Center Operations Meetings as designated.

Departmental Preferred Experience, Skills, Training/Education
  • Excellent written and oral communication skills.
  • Outstanding customer service and client relations skills.
  • Proficiency in computer software, including Google Workspace. Prior experience with electronic reservations software.
  • Ability to work with a varied clientele.
  • Ability to multitask and conduct business in an active and constantly changing environment.

Necessary Licenses or Certifications
Where applicable, must be eligible for required certification.
Work Location
Conference, Reservations and Event Services
Posting date
08/13/2026
Closing date
08/27/2026
Proposed Hire Date
09/07/2026
Contact Information
Special Notes to Applicants
  • The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
  • The Search Committee will not contact references without first verifying permission with the finalist
  • Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
  • Do not write 'see resume' on your application when completing the job duties section.
  • UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

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