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Event Services Assistant Jobs in Arizona (NOW HIRING)

Insignia Event Services

Lead, Events

Glendale, AZ · On-site

Insignia Event Services is a leading event solutions provider, directly affiliated with the Arizona ... Support event inquiries and assist with gathering information for the Events Department * Compile ...

Insignia Event Services

Event Coordinator

Glendale, AZ · On-site

Our services range from full-service event production, staging, and equipment rental to live ... Create event presentations and assist with client-facing materials as needed. * Distribute, collect ...

Insignia Event Services

Operations Crew Member

Glendale, AZ · On-site

$11.50 - $15/hr

Insignia Event Services is a leading event solutions provider, directly affiliated with the Arizona ... Primary Job Duties: * Assist during event build and strike days to properly set up events based on ...

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Event Services Assistant information

What are some typical daily responsibilities of an event services assistant, and how does the role interact with other event staff?

As an Event Services Assistant, your daily responsibilities often include setting up and breaking down event spaces, coordinating with vendors, assisting guests, and ensuring that logistical details run smoothly. You'll frequently collaborate with event coordinators, catering teams, and technical staff to address any issues that arise during events. Communication and flexibility are key, as you may need to respond quickly to last-minute changes or special requests to help deliver a seamless event experience.

What does an event services assistant do?

An Event Services Assistant supports the planning, coordination, and execution of events such as conferences, meetings, and special functions. They assist with event setup and breakdown, manage registration and guest lists, handle logistical tasks, and ensure all event details run smoothly. This role often involves working closely with event organizers, vendors, and attendees to provide excellent customer service and resolve any issues that arise during the event.

What are the key skills and qualifications needed to thrive as an event services assistant?

To thrive as an Event Services Assistant, you need strong organizational skills, attention to detail, and a background in event planning or hospitality. Familiarity with event management software, scheduling tools, and basic office applications is typically required. Excellent communication, multitasking, and problem-solving abilities help you navigate client needs and adapt to changing circumstances. These skills ensure seamless event execution, client satisfaction, and the ability to handle the dynamic nature of events.
What are the most commonly searched types of Event Services jobs in Arizona? The most popular types of Event Services jobs in Arizona are:
Event Services Assistant jobs near you
Infographic showing various Event Services Assistant job openings in Arizona as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 17% Part Time, 1% Temporary, and 4% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Lead, Events

Insignia Event Services

Glendale, AZ • On-site

Part-time

Posted 29 days ago

Job description

Background:
Insignia Event Services is a leading event solutions provider, directly affiliated with the Arizona Cardinals, proudly producing all events at State Farm Stadium, including Arizona Cardinals home games. Complementing the events at State Farm Stadium, Insignia Event Services exclusively manages Sportsman's Park and Heritage at Sportsman's Park, offering flexible venues for everything from pre-game activities and tailgating to concerts, festivals, corporate events, and graduations. Our services range from full-service event production, staging, and equipment rental to live presentation and transportation logistics, making us a trusted partner for exceptional events in Arizona.
Guided by The Insignia Way, we are committed to creating meaningful and memorable experiences through integrity, collaboration, and a commitment to excellence.
Job Summary:
The Event Lead supports the planning and execution of events with a focus on event day operations, client coordination, and on-site logistics. This role serves as a key point of contact for internal teams, clients, vendors, and event partners, ensuring events are executed efficiently and to Insignia's standards.
The ideal candidate is customer-focused, highly organized, and able to lead in fast-paced environments while delivering exceptional event experiences. This individual demonstrates a commitment to delivering high-quality work, communicating effectively, and working positively with others in a collaborative, team-oriented environment.
Primary Responsibilities:
  • Provide exceptional customer service while maintaining strong professional relationships with clients, vendors, and event partners

  • Support end-to-end event execution, including setup, event operations, and breakdown

  • Lead event setup and strike in coordination with the Event Operations team

  • Manage venue load-ins and loadouts while maintaining safety standards

  • Prepare and maintain event data, timelines, and operational documents while partnering with parking, operations, and production teams to execute event needs

  • Coordinate event details before and after events, including vendor communications, city officials, and internal departments

  • Prepare and distribute event communications and confirmation details to internal teams

  • Coordinate permits, inspections, and compliance requirements, including Fire Marshal approvals, city permits, and Extension of Premise documentation

  • Serve as the primary point of contact during event breakdown, including event packing, equipment inventory, and communication with sponsors and partners

  • Assist with planning and preparation for upcoming events

  • Attend staffing meetings, pre-event meetings, client meetings, walkthroughs, and event planning sessions

  • Support event inquiries and assist with gathering information for the Events Department

  • Compile event expenses and supporting documentation for leadership review

  • Assist the Manager, Events with on-site logistics and event execution

  • Support team success by stepping in where needed and maintaining a collaborative, team-first approach to execution

  • Other duties as assigned

Qualifications/Requirements:
  • At least one (1) year of customer service experience required

  • Previous event, event coordination, management, or team lead experience preferred

  • Strong interpersonal, verbal, and written communication skills

  • Strong organizational skills with attention to detail

  • Ability to perform effectively in fast-paced, high-pressure environments

  • Customer-service mindset with a focus on delivering high-quality experiences

  • Ability to work independently and within a team environment

  • A team player who cares about the team's success and contributes to a positive team environment

  • All offers of employment at Insignia Event Services are contingent upon clear results of a thorough background check.

Physical Requirements & Work Environment
  • Must have a valid driver's license

  • Ability to stand and walk for extended periods and lift up to 50 lbs

  • Ability to work indoors and outdoors in varying weather conditions

  • Flexible schedule, including evenings, weekends, and holidays

  • Must be available to work all Arizona Cardinals home games during the NFL 2026-2027 season

  • Availability to work up to four events per month

All offers of employment at Insignia Event Services are contingent upon clear results of a thorough background check.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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