Event Services Assistant Jobs in Arizona (NOW HIRING)

Position Purpose
Assist in the development, management, and execution of specific special events for the purpose of
driving revenue while meeting the needs of Garden Members and attracting a new diverse audience to
the Garden.
Essential Duties
• Develop, plan, lead, execute, and/or assist with all Garden special events. Develop and manage,
or co-develop and co-manage, the budgets for all assigned events.
• Collaborate with Event Services team to select and manage nightly Las Noches de las Luminarias
entertainment lineup.
• Provide planning and execution support for annual Devour Culinary Classic.
• Collaborate, contract, and manage the entertainment line-up and perform other duties to
provide support for the annual Dinner on the Desert fundraiser.
• Assist with the entertainment and programing selection and management for other Garden
special and internal events.
• Contribute to interdepartmental planning meetings for the assigned events; manage
interdepartmental communication for those events.
• Scout and rotate new trends and talent in order to keep events and concert lineups fresh.
• Negotiate performance and vendor fees, adhering to budget constraints; prepare contracts to
confirm booking.
• Assist when needed with other duties within the Event Services Department including Facility
Rental, Beverage, and Group Tours.
• Collaborate with the Marketing Department to determine intended audience, paid and unpaid
advertising opportunities, and media coverage needs.
• Work with the Marketing Department in the creation and editing of postcards, inserts/fliers,
banners, articles, and other collateral for the purpose of event marketing.
• Work closely with the Volunteer Manager to determine volunteer needs for events.
• Assist with semi-annual Special Events Volunteer Training and provide information for Garden
special events.
• Oversee execution the day of each special event to ensure setups are performed properly,
vendors are greeted and directed, the event is successful, and cleanup is done appropriately.
• Use Guest survey results and evaluate the success of each special event in terms of attendance,
revenue, and audience reached.
Position Information
Job Type: Full-Time, Non-Exempt
Pay: $26.20-32.74/hr
Requirements
Competencies
• Bachelor's degree in nonprofit leadership, tourism management, parks and recreation
management, or related field
• Minimum of 1-2 years' experience in event coordination or related field; hospitality, customer
service, marketing and volunteer management experience helpful
• Auction database management experience helpful
• Excellent communication skills and willingness to work as part of a team
• Valid driver's license required.
• Ability to work off-hours including evenings, weekends, and/or holidays
Equipment Used
Typical office equipment.
Internal Communication
Regular communication and interaction with Garden staff.
External Communication
Frequent communication with visitors, potential visitors, caterers, vendors, and contractors.
Working Conditions
Some physical effort beyond what's typically required in a normal office environment. Extended periods
of standing (indoors and outdoors) and walking throughout the Garden (with exposure to elements)
expected. Potential for tight deadlines or time periods of high workload may require additional hours.
The noise level in the work environment is usually minimal to moderate. At some events (concerts, etc.),
noise levels may be excessive.
Must be able to walk, sit, stand, stoop, kneel, bend, see, hear, speak, read, and type. Manual dexterity
and the ability to lift up to 10 pounds required. Occasional outdoor work with exposure to the elements
is expected.
Reasonable accommodations may be made, when necessary and feasible, to allow a qualified individual
to perform essential job functions.
Equal Opportunity Employer
Desert Botanical Garden is an Equal Opportunity Employer and considers all applicants without regard
to race, religion, color, sex, gender identity and/or expression, sexual orientation, marital or parental
status, age, national origin, veteran status, disability, or any other status protected by law.
The Garden fosters and supports workplace diversity, equity, and inclusion to honor the unique
perspectives, experiences, and contributions of all, to celebrate successes, and to cultivate individual
and institutional excellence.
All employees will help add to the Garden's diversity and fully embrace it.
This job description is not intended to be an exhaustive list of all duties, responsibilities, and
deliverables of the role. This is not a contract and should not be viewed as such. Other duties may be
assigned by supervisor and/or his/her/their designee