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Event Planning Volunteer Jobs in Indiana (NOW HIRING)

Nextech

Showplace Lead Staff

Indianapolis, IN

$15.25 - $18.75/hr

Experience planning and executing events from concept through completion. * Strong relationship-building skills with the ability to engage external partners, sponsors, volunteers, and community ...

HVAF

Advancement Assistant

Indianapolis, IN

$40K - $46K/yr

... of volunteers Provide event logistics assistance to the Vice President of Advancement for annual event - Operation Alpha - and any other special events throughout the year Manage event planning ...

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All JobsEvent Planning Volunteer JobsEvent Planning Volunteer Jobs in Indiana

Event Planning Volunteer information

See Indiana salary details

$19.5K

$71.6K

$135.1K

How much do event planning volunteer jobs pay per year?

As of Sep 6, 2026, the average yearly pay for event planning volunteer in Indiana is $71,622.00, according to ZipRecruiter salary data. Most workers in this role earn between $51,400.00 and $85,200.00 per year, depending on experience, location, and employer.

What is an event planning volunteer?

Event Planning Volunteers are individuals who offer their time and skills to help organize and execute events for organizations, charities, or community groups. They may assist with tasks such as coordinating logistics, setting up venues, managing registration, and supporting event promotion. These volunteers play a crucial role in ensuring events run smoothly and successfully, often working closely with staff and other volunteers. Their efforts can make a significant impact by enhancing attendee experiences and supporting the mission of the hosting organization.

What skills and qualifications are needed to thrive as an event planning volunteer?

To excel as an Event Planning Volunteer, you need strong organizational abilities, attention to detail, and basic knowledge of event logistics, often supported by prior volunteer or project coordination experience. Familiarity with project management tools, online registration platforms, and communication systems like email or messaging apps is commonly required. Excellent teamwork, adaptability, and interpersonal communication skills help volunteers collaborate and solve problems effectively. These competencies are crucial for ensuring events run smoothly, meet their objectives, and create a positive experience for all participants.

What are common challenges faced by event planning volunteers and how can they be managed?

Event Planning Volunteers often encounter challenges such as tight deadlines, coordinating with multiple stakeholders, and adapting to last-minute changes. Effective communication and strong organizational skills are essential to manage these situations. Volunteers are encouraged to stay flexible, maintain clear documentation, and proactively seek guidance from team leads to ensure successful event execution. Collaboration and a positive attitude go a long way in overcoming these hurdles and making the event experience rewarding.

What is the difference between Event Planning Volunteer vs Event Coordinator?

AspectEvent Planning VolunteerEvent Coordinator
CredentialsNone typically requiredRelevant experience or certifications often preferred
Work EnvironmentVolunteer settings, nonprofit events, community projectsProfessional events, corporate functions, large-scale gatherings
Employer & Industry UsageNonprofits, charities, community organizationsEvent planning companies, corporations, event management firms
Search & Comparison IntentUnderstanding volunteer roles in event planningSeeking professional event planning careers or job details

Event Planning Volunteers assist with various tasks without formal employment, focusing on supporting event logistics. Event Coordinators are paid professionals responsible for managing all aspects of event execution. While volunteers gain experience and contribute to community events, coordinators handle planning, budgeting, and vendor management. Both roles are essential in the event industry but differ mainly in responsibility level and employment status.

How to find volunteers for an event?

Event planning volunteers can be recruited through community organizations, social media platforms, and volunteer matching websites. Clear communication of roles, responsibilities, and scheduling helps attract suitable candidates, and offering training or recognition can improve volunteer engagement.

How to get into event planning volunteer with no experience?

To become an event planning volunteer with no experience, start by gaining basic organizational skills and volunteering for small events or community projects. Consider taking free online courses or workshops on event coordination and familiarize yourself with tools like spreadsheets and scheduling software. Building a network through local organizations can also help you find volunteer opportunities and gain practical experience.

What do event planning volunteers do at an event?

Event planning volunteers assist with various tasks such as setting up venues, coordinating schedules, managing registration, and providing support to attendees. They help ensure the event runs smoothly and may use organizational skills, communication, and teamwork to contribute effectively.

What are the most commonly searched types of Event Planning jobs in Indiana?

The most popular types of Event Planning jobs in Indiana are:

Event Planning Volunteer jobs near you

Music For All - Fall Events Team Internship (Paid Position)

Tilson HR

Indianapolis, IN

$15/hr

Internship

Re-posted 17 days ago

Key responsibilities

  • Plan and serve as an on-site Event Coordinator for fall marching band regional competitions and the national championship.

  • Assist with pre-planning activities such as preparing event communications, securing vendors, recruiting volunteers, and arranging transportation and catering.

  • Manage on-site event functions including attending walk-through meetings, loading in/out equipment, monitoring transportation, managing equipment rentals, facilitating volunteers, managing catering orders, and setting up and tearing down events.

Job description

Tilson HR
Music For All - Fall Events Team Internship (Paid Position)
Summary
Title: Music For All - Fall Events Team Internship (Paid Position) ID: 1118 Location: Indianapolis, IN Department: Other
More about this job >
Description

 
POSITION DESCRIPTION
Music for All is seeking qualified candidates for our Fall Event Internship beginning July 22nd, 2024 and ending November 19th, 2024. The Event Intern works under the direction of the Director of Events and the Events Manager and is an important part of the Music for All team.
Primary duties include, but are not limited to:
  • Plan and serve as an on-site Event Coordinator (with another member of the Events Team) for up to five fall marching band regional competitions (Regionals) plus our national championship (Grand Nationals).
  • Assist with pre-planning for multiple Bands of America Regionals including preparing event communications, securing vendors, recruiting volunteers, arranging transportation and catering, and other event-related duties.
  • Manage on-site functions at various events. This may include attending walk-through meetings, loading in/out equipment, monitoring transportation for staff, managing equipment rentals, facilitating volunteer groups, managing catering orders, monitoring event flow, setting up and tearing down the event, and other event related duties.

Every candidate for a position at Music for All must understand and acknowledge that a substantial portion of the organization's business is the planning and execution of special events. As such, all Music for All employees are involved in the planning of events and have some on-site event production duties and responsibilities. Travel will be required and will include a minimum of five weekends between September 14th and November 16th. Each weekend of travel will be 3-4 days per event (generally Thursday-Sunday).
POSITION REQUIREMENTS
Music for All is seeking an enthusiastic, team-oriented individual with the following skills:
  • Currently or recently enrolled in a college level degree program
  • Pursuing a degree in Event Management, Music, or Hospitality (preferred)
  • Experience in event planning or volunteer management (preferred)
  • Music background, previous experience in scholastic music is helpful
  • Ability to travel weekly between September-November, as well as to work outside the normal workday hours as necessary and required
  • Demonstrated leadership, organization, interpersonal skills as well as strong attention to detail
  • Commitment and ability to manage and meet multiple, overlapping deadlines
  • Self-motivated and able to work with minimal supervision and collaborate in a team environment
  • Strong work ethic, problem solving abilities, ability to manage multiple projects simultaneously
  • Customer service oriented attitude, commitment to the organization's mission and vision
  • Solid analytical and communication skills; strategic thinker; excellent verbal and written communication skills
  • Proficiency in Microsoft applications (Excel, Word, etc.) is necessary
  • Working knowledge of InDesign is helpful

COMPENSATION AND BENEFITS
Music for All interns are paid $15/hr, issued bi-weekly. Travel expenses (housing, transportation, meals, etc.), while working an event, are covered by the organization.
INTERNSHIP TIMING
This position is expected to work roughly 40 hours a week (in office) during the internship season. Fall Events Interns usually correspond to the following timeframes: July - November. Start and end dates can be modified to fit into the constraints of a current degree program.
COMPANY PROFILE
Music for All, Inc. is one of the nation's leading organizations in support of active music making. Founded in 1975, Music for All's mission is to create, provide and expand positively life-changing experiences through music for all. Our vision is to be a catalyst to ensure that every child across America has access and opportunity to participate in active music making in his or her scholastic environment.
Music for All's internationally acclaimed repertoire of events includes more than 25 annual programs across the nation. Among these events are the Bands of America Grand National and Regional Marching Band Championships, Music for All National Festival for concert bands, orchestras, choirs and percussion ensembles, Music for All Summer Symposium, leadership workshops, and affiliate concert and marching band programs. Music for All also presents national honor ensembles for students: the Honor Band of America, Honor Orchestra of America, Jazz Band of America and the national BOA Honor Band which has performed in three Tournament of Roses Parades.
Music for All has served more than 1.75 million music students through its Bands of America and Orchestra America programs. It serves more than 450,000 music students and their families, and music teachers each year. Millions worldwide access Music for All through award-winning national newsletters, our web site (www.musicforall.org), video productions, social networking and other print and electronic materials.
 
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