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Event Planning Coordinator Jobs in Indiana (NOW HIRING)

Newfields

Events Services Coordinator

Indianapolis, IN · On-site

$21/hr

Non-exempt, hourly $21.00 per hour Daily Tasks and Event Operations Coordinator Event Services Client Management * Cultivating assigned leads through the sales process, planning process, and ...

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Oak Grove Technologies LLC

Exercise Planner

Butlerville, IN · On-site

$46K - $63K/yr

This position supports the planning, coordination, and execution of cyber training exercises and events supporting DoD operational and training requirements. Location: Camp Atterbury (Edinburgh, IN ...

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Event Planning Coordinator information

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$23

$36

How much do event planning coordinator jobs pay per hour?

As of Aug 30, 2026, the average hourly pay for event planning coordinator in Indiana is $23.28, according to ZipRecruiter salary data. Most workers in this role earn between $18.32 and $26.30 per hour, depending on experience, location, and employer.

What does an event planning coordinator do?

An Event Planning Coordinator is responsible for organizing and overseeing events such as conferences, weddings, corporate meetings, and other gatherings. They handle logistics like venue selection, catering, budgeting, vendor coordination, and event schedules to ensure everything runs smoothly. Their role often includes communicating with clients to understand their needs, managing timelines, and troubleshooting any issues that arise before or during the event. Strong organizational, communication, and problem-solving skills are essential for this job.

What are the key skills and qualifications needed to thrive as an event planning coordinator, and why are they important?

To thrive as an Event Planning Coordinator, you need strong organizational skills, attention to detail, and experience with event logistics, often supported by a degree in hospitality or a related field. Familiarity with event management software, budgeting tools, and vendor management systems is typically required. Excellent communication, problem-solving abilities, and adaptability help professionals excel in fast-paced and dynamic environments. These skills ensure successful event execution, client satisfaction, and the ability to manage unexpected challenges effectively.

What are some common challenges faced by event planning coordinators, and how can they be addressed?

Event Planning Coordinators often encounter challenges such as last-minute changes, budget constraints, and coordinating multiple vendors. Flexibility and strong organizational skills are essential to adapt quickly when unexpected issues arise. Proactive communication with clients, team members, and suppliers helps prevent misunderstandings and ensures everyone is aligned with event objectives. Utilizing event management software can also streamline logistics and keep tasks on schedule, making it easier to handle complex events efficiently.

What is the difference between Event Planning Coordinator vs Event Manager?

AspectEvent Planning CoordinatorEvent Manager
ResponsibilitiesAssists in planning, coordinating logistics, and supporting event executionOversees entire event planning process, manages teams, and ensures event success
CredentialsTypically requires a degree in hospitality, marketing, or related field; certifications like CMP are a plusSimilar credentials; often holds certifications like CMP or CSEP
Work EnvironmentOffice-based with on-site event supportPrimarily on-site during events, with planning meetings in office
Industry UsageCommonly used in corporate, nonprofit, and hospitality sectorsUsed across similar industries, often with more senior responsibilities

While both roles involve event planning, the Event Planning Coordinator typically supports and assists with logistics, whereas the Event Manager oversees the entire event process and manages teams. The Coordinator focuses on execution details, while the Manager handles strategic planning and overall coordination.

How to become an event planning coordinator with no experience?

To become an event planning coordinator with no experience, start by gaining relevant skills such as organization, communication, and time management through volunteering, internships, or entry-level roles. Pursuing certifications like the Certified Meeting Professional (CMP) or Event Planning Certificate can also improve your qualifications and understanding of industry standards.

Is event planning coordinating a stressful job?

Event planning coordination can be stressful due to tight deadlines, managing multiple vendors, and ensuring client expectations are met. The role requires strong organizational skills, adaptability, and the ability to handle unexpected issues quickly. Stress levels vary depending on the event size and complexity but are common in the profession.

What are the most commonly searched types of Event Planning jobs in Indiana?

The most popular types of Event Planning jobs in Indiana are:

What cities in Indiana are hiring for Event Planning Coordinator jobs?

Cities in Indiana with the most Event Planning Coordinator job openings:

Event Planning Coordinator jobs near you
Infographic showing various Event Planning Coordinator job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 12% Part Time, and 3% Contract. Highlights an 90% Physical, 3% Hybrid, and 7% Remote job distribution, with an average salary of $48,425 per year, or $23.3 per hour.

Event Planning Specialist

Fort Wayne, IN • On-site

Do it Best Corp.
See more jobs at Do it Best Corp.external

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 9 days ago

Job description

Market Planning Specialist
Location: Fort Wayne, IN
Level: Salaried
Division: Merchandising
Travel: 10% Travel. Spring amp; Fall Markets - Tuesday arrival with following Monday departure (extended as needed); site visits as necessary; possible occasional attendance at other industry events/education sessions
About the Role:
The Market Planning Specialist primary responsibilities will focus on managing key member, vendor and staff Market related processes as well as several non-Market related tasks such as our local hotel discount program, multiple training schools’ hotel contracts, etc. Strong organization and communication skills are essential to this position as well as the ability to manage multiple projects at the same time.
Responsibilities include:
  • Own the end-to-end process of identifying requirements, soliciting bids, selecting, and managing partnerships with security, shuttle bus, scooter, copier, and temp agency companies for each Market. This includes negotiating contracts, overseeing payment schedules (from deposit to reconciliation), and ensuring service excellence.
  • Reconcile millions of dollars in Market invoices from the convention center, hotels, caterer, audio video provider, etc., file any disputes, and ensure accuracy as well as prompt payment.
  • Proactively gather and consolidate internal stakeholder meeting room requirements for each Market and independently manage the sourcing, negotiation, and coordination of catering and audio-visual services, ensuring all needs are met on time and within budget.
  • Lead all catering arrangements for each Market by collaborating closely with the caterer to review menu options, place and refine Banquet Event Orders, and adjust based on registration figures to optimize quality and cost.
  • Oversee audio-visual requirements for each Market by working in partnership with AV providers to review technical specifications, place orders, and adapt as needed to align with changing registration numbers.
  • Establish and own relationships with local Fort Wayne hoteliers to secure annual business traveler discount rates; partner with Graphics and Communications to develop promotional materials and ensure clear visibility on Blink.
  • Manage hotel partnerships for all annual Fort Wayne–based training schools (CORE, LDI, Rental, LBM, etc.), including leading negotiations for preferred dates, rates, and contract concessions while maintaining productive, long-term relationships.
  • Verify and reconcile invoices from local hotels for all corporate-booked rooms, ensuring accuracy, prompt payment, and resolution of any discrepancies.
  • Own the creation and maintenance of each Market mobile app, incorporating stakeholder feedback, driving user adoption, and ensuring a seamless attendee experience.
  • Coordinate and monitor Board of Directors Market housing logistics, including hotel bookings and registration, to provide a smooth travel and lodging experience.
  • Demonstrate proficiency in the department’s software platforms (Map Your Show, BlueSkyz, ExhibitorPro, etc.) and leverage these tools for effective Market floor plan management, registration, booth sales, and service kit coordination.
  • Partner proactively with the Market registration company to escalate and resolve issues, propose process improvements, and drive continuous enhancement of the registration experience.
  • Develop and manage the comprehensive Market task list and timeline, ensuring all internal stakeholders receive clear directives and are held accountable for on-time completion of their respective tasks.
  • Collaborate with Communications each Market to provide impactful website content and updates, ensuring accurate and timely information for attendees and vendors.
  • Work closely with Graphics and Communications to create and publish the Market map on both the Market website and Vendor Portal, ensuring clear navigation for participants.
  • Manage and refine all Vendor Portal information and documents for each Market, taking full responsibility for timely updates and accuracy, and driving continuous improvements in user experience.
  • Oversee and fulfill all print requests for Market-related forms (merchandise removal passes, donation forms, shipping documents, etc.), maintaining brand standards and timely availability.
  • Lead the creation of Vendor Packets for placement in each booth, ensuring all essential materials are accurate, assembled, and delivered on schedule.
  • Manage the Market Registration Desk by overseeing the badging process for members, vendors, and staff, owning the coordination, distribution, and on-site support needed to ensure attendees are credentialed smoothly.
  • Administer vendor early entry requests in partnership with Merchandising and the badging company, balancing vendor needs with operational logistics.
  • Design and coordinate a streamlined staff registration process with the badging company, including pre-printing of staff and prospect badges, ensuring efficient pick-up and distribution.
  • Serve as an on-site registration expert at the Market, assisting attendees with badges, on-site registrations, and addressing any immediate concerns.
  • Track and document Market office supply inventory at event close, taking full ownership of ordering and restocking the Market crate to ensure readiness for subsequent events.
  • Lead supplier procurement each Market for badge holders, lanyards, wristbands, and other essential supplies, including soliciting bids, negotiating terms, and managing ongoing relationships.
  • Review, refine, and enhance the Market Planning procedures to document best practices, process improvements, and critical tasks.
  • Provide exceptional customer service as the primary point of contact for members, vendors, and staff, demonstrating in-depth knowledge of all Market-related tasks and commitments.
  • Remain alert to industry trends, consistently seeking opportunities for cost savings, process efficiencies, and supplier changes when beneficial, acting swiftly to implement improvements.
  • Undertake other duties as assigned, applying the same high level of ownership, proactive problem-solving, and commitment to excellence in all tasks.
Education amp; Qualifications
  • Associate’s degree (minimum)
  • Experience working in the Microsoft 360 suite of products with advanced knowledge of Word and Excel
Desired:
  • Certified Meeting Professional (CMP) certification or willingness to pursue
  • Bachelor’s degree or higher
  • Experience in hospitality, event or planning industry
  • Familiarity in working with Do it Best Group vendors, members and staff
  • Experience working with web publication software
Skills and Abilities
Minimum:
  • High degree of organizational and time management skills
  • Ability to make independent decisions while working with members, vendors and staff alike
  • Self-motivated
  • Exceptional communication and customer service skills (telephone, email, and in person)
  • Cross-functional collaboration
  • Able to meet deadlines
  • High degree of professionalism
  • Maintain confidentiality and effectively process sensitive information (high degree of confidentiality in handling sensitive information including advance knowledge of Market related events, the multimillion-dollar Market budget, mass billings to members and vendors as well as member credit card numbers)
  • Able to adapt to ever changing environment, problem-solve, multi-task and work independently
Benefits available to you:
  • Full insurance benefits package including Medical, Dental, amp; Vision
  • Paid time off to foster work/life balance
  • Profit sharing
  • Bonus Pay opportunities
  • Retirement funding opportunities
  • Education reimbursement
  • Health club reimbursement
  • Career advancement opportunities
About Do it Best Group
Headquartered in Fort Wayne, IN, the Do it Best Group is the world's largest hardware, lumber, and building materials buying cooperative in the home improvement industry. With nearly $6 billion in annual sales, we support thousands of independently-owned locations across the United States and in more than 60 countries worldwide. Partners in the company have the flexibility to operate under the Do it Best, True Value, or their own local store identities, offering a diverse range of branding options to best serve their communities.
Culture:
Each team member is valued as an individual - with their intrinsic value at the forefront. We prioritize your career growth through one-on-one training, conferences, tuition assistance, mentoring and more. We encourage authentic relationships by hosting social events and fostering a culture where lasting friendships are made. In fact, the three most valued aspects of being a part of the Do it Best team are the culture, the compensation, and the level of fulfillment that each team member experiences from their role.
Our Philosophy: Serving others as we would like to be served
Our Mission: Making the best even better
Our Goal: Helping members grow and achieve their dreams

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