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Event Planning Assistant Jobs in Rochester, MN (NOW HIRING)

Senior Director - Gift Planning

Rochester, MN · Hybrid

$148.10K - $214.70K/yr

Represent the Department of Development at benefactor and legacy events in various ways such as ... Collaborate with colleagues to assist in modernizing aspects of gift planning and administration ...

Events is a fast-growing wedding planning company based throughout the entire United States - we ... You will work alongside our client experience managers during the planning and assistant ...

Events is a fast-growing wedding planning company based throughout the entire United States - we ... You will work alongside our client experience managers during the planning and assistant ...

Events is a fast-growing wedding planning company based throughout the entire United States - we ... You will work alongside our client experience managers during the planning and assistant ...

Event Creative Specialist

Rochester, MN · On-site +1

$60K - $73K/yr

Event Creative SpecialistReports to Events Director Word on Fire Catholic Ministries is a nonprofit global media apostolate that supports the work of Bishop Robert Barron and reaches millions of ...

Event Creative Specialist Reports to Events Director Word on Fire Catholic Ministries is a nonprofit global media apostolate that supports the work of Bishop Robert Barron and reaches millions of ...

... daily planning, implementing in-house marketing plans, and maintaining adequate inventories ... local events, fairs and other opportunities. Applicants may apply online at www.brueggers.com ...

Complete administrative paperwork, daily planning, implementing in-house marketing plans, and ... local events, fairs and other opportunities. Applicants may apply online at www.brueggers.com ...

Assistant Manager

Stewartville, MN · On-site

$14 - $17/hr

As part of the Subway ® Team, you as an Assistant Manager will focus on seven main things ... Assisting in the planning of special events and promotions in restaurant, coordinating any training ...

Assistant Manager

Saint Charles, MN · On-site

$15 - $17/hr

As part of the Subway ® Team, you as an Assistant Manager will focus on seven main things ... Assisting in the planning of special events and promotions in restaurant, coordinating any training ...

Assistant Manager

Stewartville, MN · On-site

$15 - $17/hr

As part of the Subway ® Team, you as an Assistant Manager will focus on seven main things ... Assisting in the planning of special events and promotions in restaurant, coordinating any training ...

As part of the Subway ® Team, you as an Assistant Manager will focus on seven main things ... Assisting in the planning of special events and promotions in restaurant, coordinating any training ...

As part of the Subway ® Team, you as an Assistant Manager will focus on seven main things ... Assisting in the planning of special events and promotions in restaurant, coordinating any training ...

Assistant Manager

Stewartville, MN · On-site

$15 - $17/hr

As part of the Subway ® Team, you as an Assistant Manager will focus on seven main things ... Assisting in the planning of special events and promotions in restaurant, coordinating any training ...

Monitors people charts and production planning and makes necessary adjustments * Creates and ... events. * A discount program that has discounts on things like glasses, hearing aids, weight loss ...

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Event Planning Assistant information

See Rochester, MN salary details

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How much do event planning assistant jobs pay per hour?

As of May 28, 2026, the average hourly pay for event planning assistant in Rochester, MN is $20.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.88 and $23.94 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Event Planning Assistant, and why are they important?

To thrive as an Event Planning Assistant, you need strong organizational abilities, attention to detail, and a background in hospitality, communications, or a related field. Familiarity with event management software, Microsoft Office Suite, and basic budgeting tools is typically required. Excellent communication, problem-solving skills, and the ability to multitask under pressure will set you apart in this role. These skills and qualities are crucial for ensuring events run smoothly, client expectations are met, and logistical challenges are managed efficiently.

What are some common challenges faced by Event Planning Assistants, and how can they be managed effectively?

Event Planning Assistants often encounter challenges such as tight deadlines, last-minute changes, and coordination with multiple vendors and stakeholders. Effective communication, strong organizational skills, and adaptability are crucial for managing these challenges. Proactively creating detailed checklists, maintaining open lines of communication with the team, and being prepared with backup plans can help ensure events run smoothly, even when unexpected issues arise.

What does an Event Planning Assistant do?

An Event Planning Assistant supports event planners and coordinators in organizing and executing events, such as conferences, weddings, and corporate meetings. Their responsibilities may include managing guest lists, coordinating with vendors, assisting with event setup and teardown, and handling administrative tasks like scheduling and correspondence. They play a vital role in ensuring events run smoothly by handling logistics and providing on-site support. Attention to detail, strong communication skills, and flexibility are important qualities for this position. Event Planning Assistants often gain hands-on experience in the industry, which can lead to more advanced event management roles.
What are the most commonly searched types of Event Planning jobs in Rochester, MN? The most popular types of Event Planning jobs in Rochester, MN are:
What cities near Rochester, MN are hiring for Event Planning Assistant jobs? Cities near Rochester, MN with the most Event Planning Assistant job openings:
Senior Director - Gift Planning

Senior Director - Gift Planning

Mayo Clinic

Rochester, MN • Hybrid

$148.10K - $214.70K/yr

Full-time

Medical, Dental, Vision, Retirement

Posted 11 days ago


Mayo Clinic rating

7.8

Company rating: 7.8 out of 10

Based on 671 frontline employees who took The Breakroom Quiz

131st of 864 rated healthcare providers


Job description

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans - to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights
  • Medical: Multiple plan options.
  • Dental: Delta Dental or reimbursement account for flexible coverage.
  • Vision: Affordable plan with national network.
  • Pre-Tax Savings: HSA and FSAs for eligible expenses.
  • Retirement: Competitive retirement package to secure your future.

Responsibilities

The Senior Director - Gift Planning provides strategic and operational leadership for Mayo Clinic's Office of Gift Planning. This role is responsible for developing and executing a comprehensive, proactive strategy for complex and non-cash gifts, advancing Mayo Clinic's philanthropic mission. The role oversees a team of professional staff, manages a portfolio of high-impact prospects, and leads the vision and strategy for the Mayo Clinic Legacy Program (TML). The Senior Director partners closely with development leaders, gift officers, legal, finance, and external professional advisors to foster innovative philanthropic approaches, enhance gift planning education, and strengthen engagement with benefactors and affinity groups.

 

Key Responsibilities:

Strategic Leadership & Program Development

  • Develop and implement a department-wide strategy for complex and non-cash gifts. In addition, manage a select group of private business owner prospects focused on non-cash or complex philanthropic gifts.
  • Lead the design and delivery of centralized gift planning education program for development staff.
  • Establish and manage an external engagement strategy with professional advisors and affinity groups. 
  • Oversee the vision and strategy for Mayo Clinic's legacy recognition society, achieving measurable outcomes. 

Team Leadership & Operational Excellence

  • Lead, mentor, and direct a team, ensuring effective implementation of fundraising strategies and achievement of individual and team goals.
  • Provide operational oversight, monitor team performance and fundraising metrics, and ensure alignment with departmental and organizational objectives. 
  • Empower and develop the team through professional development, mentorship, and fostering a collaborative, high-performing team culture. 

Consultation & Compliance

  • Partner with key stakeholders, including development leaders, legal, finance, communications, and external advisors, to promote a culture of non-cash asset contributions.
  • Represent the Department of Development at benefactor and legacy events in various ways such as delivering presentations and stewarding legacy donors. 
  • Collaborate with department stakeholders to build awareness, identify opportunities, and establish a pipeline for non-cash asset contributions utilizing technology. 

Continuous Improvement & Innovation

  • Collaborate with colleagues to assist in modernizing aspects of gift planning and administration, including content management systems and data analytics.
  • Support special projects such as real estate acceptance, trust program management, and legal/compliance initiatives. 

Qualifications
  • Juris Doctor (J.D.), Certified Public Accountant (CPA), or equivalent professional credential required; Master's degree in law, business, finance, or related field preferred.
  • Minimum 7 years of experience in gift planning or 10 years in planned gift administration, financial planning, law, or investments working with benefactors. 
  • Demonstrated expertise in evaluating, structuring, and administering complex and closely held business assets.
  • Proven experience in developing and implementing educational programs related to planned giving.
  • Strong public speaking, presentation, and relationship management skills.
  • Comprehensive knowledge of gift planning, charitable giving vehicles, and gift administration processes. 
  • Demonstrated ability to lead collaboratively across teams and functions.
  • Proficiency in interpreting legal documents, tax implications, and compliance requirements. 
  • Strong organizational, analytical, and communication skills; ability to manage multiple complex projects independently.
  • Willingness to travel and work evenings/weekends, as necessary.

Work will primarily be performed remotely but at times will require employee to be on site. The employee must live within a reasonable driving distance to the RST campus. Relocation is offered. 

This vacancy is not eligible for sponsorship/ we will not sponsor or transfer visas for this position. Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.


Exemption Status
Exempt
Compensation Detail
$148,100 - $214,700 / year
Benefits Eligible
Yes
Schedule
Full Time
Hours/Pay Period
80
Schedule Details
Monday - Friday, Business Hours Work will primarily be performed remotely but at times will require employee to be on site. The employee must live within a reasonable driving distance to the RST campus.
Weekend Schedule
Not Applicable
International Assignment
No
Site Description
Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is. 

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the 'EOE is the Law'.  Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Recruiter
Julie MeltonQualifications:
  • Juris Doctor (J.D.), Certified Public Accountant (CPA), or equivalent professional credential required; Master's degree in law, business, finance, or related field preferred.
  • Minimum 7 years of experience in gift planning or 10 years in planned gift administration, financial planning, law, or investments working with benefactors. 
  • Demonstrated expertise in evaluating, structuring, and administering complex and closely held business assets.
  • Proven experience in developing and implementing educational programs related to planned giving.
  • Strong public speaking, presentation, and relationship management skills.
  • Comprehensive knowledge of gift planning, charitable giving vehicles, and gift administration processes. 
  • Demonstrated ability to lead collaboratively across teams and functions.
  • Proficiency in interpreting legal documents, tax implications, and compliance requirements. 
  • Strong organizational, analytical, and communication skills; ability to manage multiple complex projects independently.
  • Willingness to travel and work evenings/weekends, as necessary.

Work will primarily be performed remotely but at times will require employee to be on site. The employee must live within a reasonable driving distance to the RST campus. Relocation is offered. 

This vacancy is not eligible for sponsorship/ we will not sponsor or transfer visas for this position. Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.


What Mayo Clinic employees say

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About Mayo Clinic

Sourced by ZipRecruiter

Mayo Clinic is the largest integrated, not-for-profit medical group practice in the world. We're building the future, one where the best possible care is available to everyone — and more people can heal at home. Our relentless research turns into earlier diagnoses and new cures. That's how we inspire hope in those who need it most. At Mayo Clinic, experts work together to solve the most challenging unmet needs of patients. Our history of innovation dates back almost 150 years, when brothers Will and Charlie Mayo pioneered an integrated, team-based approach to medicine. Today, that trailblazing spirit drives innovations like Mayo Clinic Platform — which powers new technologies to change how care is delivered to all.

Industry

Hospitals

Company size

10,000+ Employees

Headquarters location

Rochester, MN, US

Year founded

1919