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Event Planner Assistant Jobs in Quebec (NOW HIRING)

ICAO

Events Operations Coordinator

Montreal, QC · On-site

... planning, coordination, and delivery of ICAO revenue-generating events, products, and services ... As part of the ICAO centralized event team, and under the guidance of the Head of BDU, the Events ...

Davie

Project Assistant Manager

Levis, QC

Support construction planning and production activities within Davie, from advanced planning ... Support knowledge transfer plans and events, ensuring they are executed and recorded correctly.

New

Kuujjuamiut Inc.

Be Seen First

Special Projects Coordinator

Kuujjuaq, QC · On-site

CA$55K - CA$75K/yr

... planning of special events, including events taking place at the Arena; · Assist with procurement of special project equipment/needs by air and sea-lift; · Prepare project budgets and reports with ...

Canadian Forces Morale and Welfare Services - CFMWS

During big events to every day moments, you will build a rapport with the military community while ... Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans. Learning and ...

Canadian Forces Morale and Welfare Services - CFMWS

During big events to every day moments, you will build a rapport with the military community while ... Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans. Learning and ...

Canadian Forces Morale and Welfare Services - CFMWS

During big events to every day moments, you will build a rapport with the military community while ... Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans. Learning and ...

Boisé Notre-Dame

Assistant cook

Laval, QC

... prepares meals as planned by the head chef, carries out the required setup and performs the ... Disability Insurance Supplementary Health Insurance Life Insurance Corporate Events Gym on site ...

KPMG

Bilingual Executive Assistant

Montreal, QC

We are looking for a reliable and detail-oriented Bilingual Executive Assistant with strong ... Support planning and execution of firm initiatives, events, and special projects, including ad hoc ...

WSP

Executive Assistant, C-Suite

Montreal, QC · Hybrid

Maintain a centralized Outlook/Teams calendar of key events (Board reporting, GLT meetings, ESG and ... Strong organizational and planning skills, with a high degree of autonomy in a growing environment.

WSP

Executive Assistant, C-Suite

Montreal, QC · Hybrid

Maintain a centralized Outlook/Teams calendar of key events (Board reporting, GLT meetings, ESG and ... Strong organizational and planning skills, with a high degree of autonomy in a growing environment.

Bell Canada

Executive Assistant, CP2

Montreal, QC · Hybrid

Event & Program Support * Coordinate logistics for leadership meetings, offsites, and ... Partner with internal teams to support planning for data centerrelated initiatives, reviews, and ...

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All JobsEvent Planner Assistant JobsEvent Planner Assistant Jobs in Quebec

Event Planner Assistant information

See Quebec salary details

$9

$16

$28

How much do event planner assistant jobs pay per hour?

As of Jun 17, 2026, the average hourly pay for event planner assistant in Quebec is $16.68, according to ZipRecruiter salary data. Most workers in this role earn between $11.54 and $19.95 per hour, depending on experience, location, and employer.

What jobs pay 2000 a day?

High-paying jobs that can pay around $2,000 a day typically include specialized roles such as senior corporate executives, certain medical specialists, high-level consultants, and experienced freelance professionals like software developers or legal experts. These roles often require advanced skills, extensive experience, and sometimes certifications, and may involve project-based or contract work with variable schedules.

What are the key skills and qualifications needed to thrive as an Event Planner Assistant, and why are they important?

To thrive as an Event Planner Assistant, you need strong organizational skills, attention to detail, and basic knowledge of event management, usually supported by a relevant degree or experience in hospitality or event coordination. Familiarity with event planning software, budgeting tools, and office productivity suites is commonly required. Outstanding communication, problem-solving abilities, and a proactive attitude help set top candidates apart in this role. These skills ensure smooth event execution, seamless teamwork, and the ability to handle unexpected challenges effectively.

What does an events assistant do?

An events assistant supports event planners by coordinating logistics, managing schedules, setting up venues, and handling vendor communications. They often use organizational skills and tools like spreadsheets or event management software to ensure smooth event execution.

What are Event Planner Assistants?

Event Planner Assistants are professionals who support event planners in organizing and executing various events such as weddings, conferences, parties, and corporate functions. Their duties typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing schedules, and handling administrative tasks. They play a crucial role in ensuring events run smoothly by managing details and helping resolve any issues that arise. This entry-level position is ideal for those looking to gain experience in the events industry and develop organizational and interpersonal skills.

What is the difference between Event Planner Assistant vs Event Coordinator?

AspectEvent Planner AssistantEvent Coordinator
Required CredentialsHigh school diploma; some roles may prefer associate degrees or certifications in event planningHigh school diploma; relevant experience often valued, certifications optional
Work EnvironmentSupportive role, assisting with planning and logistics, often in office or event sitesOversees event execution, manages vendors, and coordinates on-site activities
Employer & Industry UsageEvent planning companies, venues, corporate event departmentsEvent planning firms, corporate event teams, wedding planning companies
Common Search & ComparisonOften compared for entry-level roles or support positions in event planningCompared for roles with more responsibility in managing events

The Event Planner Assistant primarily provides support in planning and logistics, often in entry-level or support roles. The Event Coordinator takes on more responsibility in managing and executing events on-site. Both roles are essential in the event industry but differ in scope and responsibilities.

What are some common challenges faced by Event Planner Assistants, and how can they be managed effectively?

Event Planner Assistants often face challenges such as managing last-minute changes, coordinating with multiple vendors, and maintaining clear communication within a fast-paced environment. To handle these effectively, it's important to stay organized with detailed checklists, remain flexible when unexpected issues arise, and proactively communicate any changes to the team and stakeholders. Building strong relationships with vendors and maintaining a calm, solutions-oriented attitude can also greatly contribute to successful event execution.

What Does an Event Planner Assistant Do?

An event planner assistant provides administrative support for the scheduling and implementation of special events. In this career, you work under the direct supervision of the planner. Your duties and responsibilities include follow-up contact with vendors, venues, and food service providers to plan the logistics. You also assist with other tasks, such as arranging accommodations for the visitors and renting audio-visual equipment. You often specialize in a particular type of celebration, such as weddings or corporate events.

How to be an event planner assistant?

To become an event planner assistant, you should develop strong organizational and communication skills, gain experience in event coordination, and become familiar with event management tools like spreadsheets and scheduling software. Relevant education or certifications in hospitality or event planning can also be beneficial, and the role often requires flexibility to work evenings and weekends during events.

How much do event planner assistants make?

Event planner assistants typically earn between $12 and $20 per hour, depending on experience, location, and the complexity of events. Entry-level positions may start at the lower end, while experienced assistants or those working for large organizations can earn higher wages. Some roles also offer additional benefits or opportunities for overtime.
More about Event Planner Assistant jobs
What are the most commonly searched types of Event Planner jobs in Quebec? The most popular types of Event Planner jobs in Quebec are:
What are popular job titles related to Event Planner Assistant jobs in Quebec? For Event Planner Assistant jobs in Quebec, the most frequently searched job titles are:
What job categories do people searching Event Planner Assistant jobs in Quebec look for? The top searched job categories for Event Planner Assistant jobs in Quebec are:
What cities in Quebec are hiring for Event Planner Assistant jobs? Cities in Quebec with the most Event Planner Assistant job openings:
Event Planner Assistant jobs near you
Infographic showing various Event Planner Assistant job openings in Quebec as of June 2026, with employment types broken down into 3% Locum Tenens, 11% As Needed, 68% Full Time, 8% Part Time, 5% Temporary, and 5% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution, with an average salary of $34,688 per year, or $16.7 per hour.

Events Operations Coordinator

ICAO

Montreal, QC • On-site

Full-time

Retirement, PTO

Posted 21 days ago

Job description

THE ORGANIZATIONAL SETTING

The International Civil Aviation Organization (ICAO), a United Nations specialised agency, sets international Standards and Recommended Practices (SARPs) for aviation safety, air navigation, security, and environmental protection. ICAO is a knowledge-based organization engaged in developing intellectual property. The Revenue and Product Management (RPM) Section is part of the Capacity Development and Implementation (CDI) Bureau, focusing on revenue-generating activities, including events, training, publications, periodicals, databases, websites, and printing. These activities support ICAO's Strategic Objectives and related Programme Support.

The Business Development Unit (BDU) within RPM is a driver for revenue generation for ICAO and is responsible for the planning, coordination, and delivery of ICAO revenue-generating events, products, and services. These include conferences, symposia, workshops, and related initiatives supporting ICAO's strategic objectives. 

As part of the ICAO centralized event team, and under the guidance of the Head of BDU, the Events Operations Coordinator is responsible for ensuring the smooth operational delivery of ICAO's events, both at Headquarters and in the field. The incumbent coordinates the implementation of Standard Operating Procedures (SOPs) and supports administrative and contractual processes essential to event execution. The incumbent also ensures effective coordination and information flow among internal and external stakeholders involved in event operations. Flexibility working on weekends and evenings in a staggered work week is required for this position.

The Events Operations Coordinator works in collaboration with bureau staff to provide/exchange information and resolve operational issues concerning events. The incumbent provides support to the Business Development Unit, in particular to the Event Operation Manager, working as part of the operations support team, and constant interaction with other RPM and CDI staff.
 

MAJOR DUTIES AND RESPONSIBILITIES
 
Function1 (incl. Expected results)

Provide venue and logistics support to the Event Operation Manager for revenue generating events, undertaking tasks such as:

  • Support on the management of event plans, timelines and checklists in accordance with established Standard Operating Procedures (SoPs);
  • Ensure project plans are executed on time and within budget in collaboration with the Event Operation Manager;
  • Support overseeing and managing third-party suppliers onsite, as required;
  • Assist in the development of contingency plans for emergencies;
  • Overseeing the integration of marketing to the sales team for event collaboration;
  • In collaboration with the Events Support Coordinator, manage the ICAO Events Calendar providing latest information of events.
     
Function 2 (incl. Expected results)

Coordinates, monitors, and maintains Standard Operating Procedures (SoPs) for revenue generating events, undertaking tasks such as:

  • Administer and maintain Standard Operating Procedures (SOPs) and event checklists to ensure consistency and compliance in event delivery.
  • Monitor the implementation of established procedures, identify process gaps, and recommend improvements.
  • Ensure all operational aspects of events align with ICAO's event delivery standards and organizational objectives.
     
Function 3 (incl. Expected results)

Implements administrative coordination and contract management, undertaking tasks such as:

  • Ensure compliance with administrative and contractual support elements related to events, including Memoranda of Understanding (MoUs), partnership arrangements, supplier contracts, and Long-Term Agreements (LTAs) with the Events Operations Manager and the Senior Events Administrative Associate.
  • Ensure compliance with ICAO procurement and financial rules, when applying elements of agreements and contracts.
  • Reconcile financial contractual elements by reporting delivery of products and services for an event. Maintain accurate records and tracking tools for all contractual and partnership-related documentation.
     
Function 4 (incl. Expected results)

Coordinates and reports stakeholder information, undertaking tasks such as: 

  • Support the event project and operations teams by maintaining up-to-date operational documentation and schedules.
  • Ensure timely and accurate communication and information sharing among stakeholders in sales and marketing, technical bureaus, senior management, and external exhibitors and sponsors.
  • Prepare operational summaries, reports, and updates for internal and external distribution to ensure alignment and transparency in event delivery.
 
 
Function 5 (incl. Expected results)

Other related duties 

  • Provide administrative support and logistical support to other event-related activities within the BDU team and the RPM Section as required.

  • Perform any other duties as assigned by the Supervisor or the Head, BDU.

QUALIFICATIONS AND EXPERIENCE
 
Educational background
 
Essential
  • College of General and Vocational Education (CEGEP) diploma or equivalent is required. 
Desirable
  • Supplementary training in office administration, business management, or event coordination.
     
Professional experience and Knowledge

 
Essential
  • A minimum of six (6) years of progressively responsible experience in event operations, administrative coordination, or project support roles, preferably within an international organization or public-sector environment.
  • Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) and SharePoint.
  • Experience as a problem-solver in a fast-paced, multicultural, and dynamic environment.
  • Manage multiple tasks and deadlines.
Desirable
  • Experience with contract administration and coordination of standard operating procedures or standardized processes.
  • Familiarity with UN administrative, procurement, and financial frameworks.
  • Tech- savvy, ability to navigate in a digital environment.
     
Language Skill
 
Essential
  • Fluent reading, writing and speaking abilities in English.
Desirable
  • A working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, Spanish).
     
CONDITIONS OF EMPLOYMENT

This ongoing consultancy is structured on an annual renewal basis, subject to performance and budget availability. As a consultant, this position does not include paid vacation/holiday days, insurance, or pension benefits. Consultants will not be paid for vacation days, sick days and national holidays.

Compensation is provided at a monthly rate (Band A) ranging from CAD 3,991 to CAD 5,172. The consultant is expected to work on a full-time basis and will be required to work on-site at ICAO Headquarters in the Montreal office 5 days a week. Occasional weekend and evening work may be required to support conferences and events. Employment income from UN agencies is tax exempt in Canada.

Interested candidates must complete an on-line application and include their portfolio or website link in the application.
 

HOW TO APPLY
Interested candidates must complete an on-line application form. To apply, please visit ICAO's e-Recruitment website at: ICAO Career Website

 
NOTICE TO CANDIDATES
ICAO does NOT charge any fees or request money from candidates at any stage of the selection process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.

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