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Event Coordinator Jobs in Reston, VA (NOW HIRING)

Middle East Institute

Events Coordinator

Washington, DC · On-site

$50K - $55K/yr

This role will support MEI's event and communications initiatives by collaborating with a small ... The Coordinator must be flexible with a growth-mindset and can-do attitude, and be willing to bring ...

FS-ISAC

Events Coordinator

Reston, VA · On-site

This role assists with event planning, registration management, vendor coordination, attendee communications, and onsite event support to help ensure successful event execution. ESSENTIAL JOB DUTIES

ROCS

Event Partnerships Coordinator

Alexandria, VA · Hybrid

$22 - $24/hr

Why You Want To Work Here We are seeking an enthusiastic and detail-oriented Event Partnerships Coordinator to support exhibits, sponsorships, corporate partnerships, and supplier membership for ...

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How much do event coordinator jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for event coordinator in Reston, VA is $25.50, according to ZipRecruiter salary data. Most workers in this role earn between $20.05 and $28.80 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an event coordinator, and why are they important?

To thrive as an Event Coordinator, you need strong organizational abilities, attention to detail, and experience in planning and executing events, often supported by a degree in hospitality, communications, or a related field. Familiarity with event management software, budgeting tools, and registration systems is typically required. Excellent communication, problem-solving, and interpersonal skills help you manage vendors, clients, and on-site teams effectively. These competencies ensure seamless event execution, client satisfaction, and the ability to handle unexpected challenges during events.

What are some common challenges faced by event coordinators during the planning process, and how can they be addressed?

Event Coordinators often encounter challenges such as last-minute changes, tight deadlines, and managing multiple vendors simultaneously. Effective communication, thorough contingency planning, and strong organizational skills are essential for overcoming these obstacles. Building good relationships with vendors and team members also helps ensure smooth coordination and quick problem-solving when unexpected issues arise. Staying adaptable and maintaining a positive attitude can make a significant difference in successfully handling these challenges.

What is the difference between Event Coordinator vs Event Planner?

AspectEvent CoordinatorEvent Planner
CredentialsOften requires high school diploma or equivalent; certifications like CMP or CSEP are a plusSimilar credentials; certifications like CMP or CSEP are common
Work EnvironmentOn-site during events, coordinating logistics and vendorsPre-event planning, client meetings, and vendor coordination
Employer & Industry UsageEvent management companies, corporate, non-profit, hospitalityEvent planning agencies, corporate events, weddings, social events

While both roles involve planning and coordinating events, Event Coordinators focus on executing the event on the day, ensuring logistics run smoothly. Event Planners handle the overall planning process, from concept to completion, often working with clients from the start. Understanding these differences helps in choosing the right career path or job search focus.

What do you need to be an event coordinator?

To be an event coordinator, you typically need strong organizational and communication skills, experience in event planning, and the ability to manage multiple tasks simultaneously. A relevant degree or certification in event management or hospitality can be beneficial, along with proficiency in planning tools and the ability to work flexible hours during events.

What exactly does an event coordinator do?

An event coordinator plans, organizes, and manages events such as conferences, weddings, or corporate gatherings. They handle tasks including venue selection, vendor coordination, budgeting, and on-site management to ensure the event runs smoothly. Strong organizational skills and attention to detail are essential for success in this role.
More about Event Coordinator jobs

What are the most commonly searched types of Event jobs in Reston, VA?

The most popular types of Event jobs in Reston, VA are:

What are popular job titles related to Event Coordinator jobs in Reston, VA?

For Event Coordinator jobs in Reston, VA, the most frequently searched job titles are:

What job categories do people searching Event Coordinator jobs in Reston, VA look for?

The top searched job categories for Event Coordinator jobs in Reston, VA are:

What cities near Reston, VA are hiring for Event Coordinator jobs?

Cities near Reston, VA with the most Event Coordinator job openings:

Event Coordinator jobs near you
Infographic showing various Event Coordinator job openings in Reston, VA as of August 2026, with employment types broken down into 2% As Needed, 89% Full Time, 5% Part Time, 2% Temporary, and 2% Contract. Highlights an 96% In-person, 2% Hybrid, and 2% Remote job distribution, with an average salary of $53,042 per year, or $25.5 per hour.

Events Coordinator

Middle East Institute

Washington, DC • On-site

$50K - $55K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 11 days ago

Key responsibilities

  • Coordinate and manage various events including conferences, panel discussions, webinars, dinners, and the annual gala from planning to execution.

  • Develop and produce event marketing materials, manage logistics, and oversee speaker communication and travel arrangements.

  • Track event budgets, produce metrics reports, and maintain an up-to-date database of contacts.

Job description

About Middle East Institute
Founded in 1946, the Middle East Institute is the oldest Washington-based institution dedicated solely to the study of the Middle East. It is a non-partisan think tank providing expert policy analysis, educational and professional development services, and a hub for engaging with the region's arts and culture.
Job Summary
The Middle East Institute is seeking an Events Coordinator with 1-2 years of experience in event planning and outreach and/or communications. The ideal candidate will be creative, organized, a team player, and able to work effectively under tight deadlines.
This role will support MEI's event and communications initiatives by collaborating with a small team to plan, promote, and execute conferences, panel discussions, private briefings, Zoom webinars, fundraising dinners, MEI's annual gala and other special events as requested by department heads and the leadership team.
The Coordinator must be flexible with a growth-mindset and can-do attitude, and be willing to bring creativity and initiative to this small, fast-moving team. The Coordinator will contribute to advancing MEI's mission of promoting knowledge and understanding of the Middle East.
The Events Coordinator must be a highly organized, motivated, and passionate individual who brings the following skills and qualifications:
Qualifications
  • 1-2 years of experience in event planning or digital communications.
  • Excellent organizational, communication, negotiation, and multitasking skills.
  • Ability to remain calm under pressure while maintaining a customer-support mindset.
  • Demonstrated problem-solving and troubleshooting skills in event management.
  • Flexibility to work irregular hours, including evenings and weekends.
  • Strong writing and editing abilities.
  • Familiarity with Middle East policy issues.
  • Willingness to learn backend website management.
  • Preferred experience in graphic design and photo/video editing (e.g., Canva and Adobe Creative Suite).
  • Experience with data management.
  • Bachelor's degree in journalism, international relations, or a related field.

Responsibilities
  • Collaborate with MEI's Events team to coordinate weekly Zoom, hybrid, and in-person events, including managing speaker communication, logistics, travel coordination, invitation lists, and producing event materials.
  • Work closely with department heads and MEI leadership to plan and oversee all event preparations.
  • Develop event marketing materials aligned with MEI branding to effectively drive event registration including writing, editing and design.
  • Produce regular metrics reports for the department head.
  • Track and manage event budgets and expenditures.
  • Maintain an up-to-date database of institutional contacts.
  • Set up conference rooms for live and hybrid events, including ordering food and managing event-related logistics.
  • Create and manage engaging content across all social media platforms.
  • Identify compelling stories from content produced by MEI's policy experts.
  • Serve as the point of contact for all internal meeting room reservations and setup (e.g., catering, AV, room configuration).
  • Other duties as assigned.

Benefits
  • MEI offers a comprehensive benefits package, including:
  • Medical, dental, and vision insurance
  • Life and disability insurance
  • 403(b) retirement plan
  • Health Savings Account / Flexible Spending Account options
  • Paid holidays, plus vacation and sick leave

Work Environment
The role is in-person, five days per week, based out of our Washington, DC, Headquarters. Accommodation may be made for individuals with disabilities. The noise level is generally moderate.
The pay range for this role is: 50,000 - 55,000 USD per year (Washington, DC)
The pay range for this role is:
50,000 - 55,000 USD per year (Washington DC)

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