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Event Assistant Jobs in Whitby, ON (NOW HIRING)

Element Event Solutions

Drape Installer

Toronto, ON · On-site

CA$19 - CA$24/hr

Unload trucks post-event, meticulously checking inventory items for damage and restocking for future use. * Maintain organization and cleanliness of the drape area within the warehouse. * Assist with ...

Wing Assistant

Demand Generation Marketer

Toronto, ON · On-site

Every event is a chance to shape how customers, prospects, and the industry see us. If you want to ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

Puppy Sphere

Toronto Event Facilitator

Toronto, ON · On-site

Support the care of puppies throughout the day, including cleaning, providing water/food as needed, and ensuring their comfort and wellbeing * Assist with setting up themed decor for events when ...

Wing Assistant

Website Manager

Toronto, ON · Remote

CA$110K - CA$135K/yr

About Us Wing Assistant is one of the world's largest virtual talent companies. We are a venture ... accurate event tracking via Google Tag Manager and GA4. - QA all new pages for tag firing ...

Wing Assistant

Web Presence Specialist

Toronto, ON · Remote

CA$110K - CA$135K/yr

About Us Wing Assistant is one of the world's largest virtual talent companies. We are a venture ... accurate event tracking via Google Tag Manager and GA4. - QA all new pages for tag firing ...

FBCFCN

Volunteer Role

Toronto, ON · On-site

Events: Assist with the planning and execution of events, both virtual and in-person. Help coordinate event logistics, including venue management, attendee registration, and materials preparation.

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Event Assistant information

What is an event assistant?

Event Assistants are professionals who support the planning, coordination, and execution of events such as conferences, weddings, corporate meetings, and parties. Their responsibilities often include handling logistics, setting up venues, managing guest lists, communicating with vendors, and ensuring that events run smoothly. They work closely with event planners and coordinators to address any issues that may arise during the event. Strong organizational and communication skills are essential for this role, as is the ability to multitask and work under pressure. Event Assistants play a crucial role in creating successful and memorable events.

What are the key skills and qualifications needed to thrive as an event assistant, and why are they important?

To thrive as an Event Assistant, you need strong organizational skills, attention to detail, and experience with event planning or coordination, often supported by a relevant degree or coursework. Familiarity with event management software, registration platforms, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities are crucial soft skills for this role. These skills ensure smooth event execution, positive attendee experiences, and the ability to effectively handle unexpected challenges.

What are some common challenges event assistants face during the planning and execution of events?

Event Assistants often encounter challenges such as managing tight timelines, coordinating with multiple vendors, and handling last-minute changes from clients or attendees. Flexibility and strong organizational skills are essential, as the role requires juggling various tasks like setting up venues, tracking inventory, and responding quickly to unexpected issues. Effective communication is key, since Event Assistants frequently collaborate with event planners, caterers, and venue staff to ensure everything runs smoothly.

Is event planning a stressful job?

Event planning can be stressful due to tight deadlines, managing multiple vendors, and coordinating logistics. Event assistants often handle various tasks simultaneously, requiring strong organizational skills and the ability to adapt quickly to changing circumstances.
More about Event Assistant jobs

What are the most commonly searched types of Event jobs in Whitby, ON?

The most popular types of Event jobs in Whitby, ON are:

What job categories do people searching Event Assistant jobs in Whitby, ON look for?

The top searched job categories for Event Assistant jobs in Whitby, ON are:

What cities near Whitby, ON are hiring for Event Assistant jobs?

Cities near Whitby, ON with the most Event Assistant job openings:

Event Assistant jobs near you
Infographic showing various Event Assistant job openings in Whitby, ON as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Drape Installer

Element Event Solutions

Toronto, ON • On-site

CA$19 - CA$24/hr

Full-time

Posted 16 days ago

Job description

About Element Event Solutions

Element Event Solutions is Canada’s premier provider of tent and event services, orchestrating over 30,000 memorable events annually in partnership with top venues, caterers, planners, corporate partners, and private hosts. Established in 1911 as Chair-man Mills, our company has grown through a legacy of excellence with renowned brands including Event Rental Group, Contemporary Furniture Rentals, Regal Tent Productions, Advanced Tent Rental, A&B Partytime, Loungeworks, MacFarlands Events, and Higgins Event Rentals.

Driven by our mission to craft engaging spaces that foster remarkable experiences and connections, we provide the infrastructure essential for Canadians to unite through social, corporate, philanthropic, and community gatherings. Proudly Canadian-owned and operated, we are committed to family values and investing in our local communities.

Position Summary

As a Drape Installer, you will play a crucial role in our team by ensuring the seamless installation and removal of drapery at various event venues and tents across the GTA. From corporate gatherings to elegant weddings and private functions, your expertise will contribute to the success of each event. This position requires meticulous attention to detail and the ability to work efficiently both independently and as part of a team.

Key Responsibilities

  • Execute drapery setup for corporate events, weddings, and private functions, adhering to specific client requirements and event timelines.
  • Prepare hardware and fabric for orders, ensuring accurate loading onto vehicles for transport to event sites.
  • Set up pipe and drape configurations in ballrooms and event spaces, creating visually appealing backdrops and partitions.
  • Implement special drape treatments on ceilings and tent sides, accommodating outdoor environments and weather conditions.
  • Collaborate closely with Event Coordinators and Venue Special Events Coordinators to deliver exceptional customer service and meet client expectations.
  • Unload trucks post-event, meticulously checking inventory items for damage and restocking for future use.
  • Maintain organization and cleanliness of the drape area within the warehouse.
  • Assist with washing, folding, and hanging fabric as needed to ensure quality control and inventory management.

Requirements & Qualifications 

  • Previous experience in theatre or prop management is an asset
  • Possession of a valid G driver's license, with the ability to drive a mini-van (non-commercial or industrial) to transport equipment and materials to event sites.
  • Ability to lift heavy objects and assemble equipment, with a capacity to lift up to 40lbs.
  • Comfort working under pressure and managing multiple tasks within tight deadlines.
  • Experience working at heights, including the use of ladders and scaffolding (safety training will be provided).
  • Flexibility to work weekends and occasional teardowns at the conclusion of events, potentially extending past midnight.
  • Ability to stand for up to 8-10 hours per shift.
  • Exposure to some warm and cold weather.