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Event Assistant Jobs in Kitchener, ON (NOW HIRING)

Waterloo IIE 2016

Events Coordinator

Waterloo, ON · On-site

The events coordinator will brainstorm and organize creative evening events to engage all students. With such a diverse group of attendees, from French to English speaking, 18 to 23 year olds, it is ...

Liberty Staffing

Executive Assistant

Cambridge, ON · On-site

In this dynamic, fast-paced role, the Executive Assistant manages executive-level priorities ... Experience organizing customer visits, executive meetings, company events or boardroom logistics.

University of Waterloo

Assistant Chef

Waterloo, ON · On-site

Key Accountabilities Assist the Chef in the Day-to-Day Kitchen Operation: Suggest menu selections ... events, and any accommodation required for special dietary needs. Plan and manage daily food ...

Manulife

Assistant Marketing Manager

Waterloo, ON

The Assistant Marketing Manager supports the development and execution of strategic marketing ... management, events, and sales enablement. The successful candidate will collaborate with ...

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Event Assistant information

See Kitchener, ON salary details

$16.8K

$37.2K

$52.7K

How much do event assistant jobs pay per year?

As of Aug 7, 2026, the average yearly pay for event assistant in Kitchener, ON is $37,186.00, according to ZipRecruiter salary data. Most workers in this role earn between $29,389.00 and $44,783.00 per year, depending on experience, location, and employer.

What is an event assistant?

Event Assistants are professionals who support the planning, coordination, and execution of events such as conferences, weddings, corporate meetings, and parties. Their responsibilities often include handling logistics, setting up venues, managing guest lists, communicating with vendors, and ensuring that events run smoothly. They work closely with event planners and coordinators to address any issues that may arise during the event. Strong organizational and communication skills are essential for this role, as is the ability to multitask and work under pressure. Event Assistants play a crucial role in creating successful and memorable events.

What are the key skills and qualifications needed to thrive as an event assistant, and why are they important?

To thrive as an Event Assistant, you need strong organizational skills, attention to detail, and experience with event planning or coordination, often supported by a relevant degree or coursework. Familiarity with event management software, registration platforms, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities are crucial soft skills for this role. These skills ensure smooth event execution, positive attendee experiences, and the ability to effectively handle unexpected challenges.

Is event planning a stressful job?

Event planning can be a stressful job due to tight deadlines, managing multiple vendors, and coordinating various details. Successful event assistants often develop strong organizational skills and remain adaptable to handle unexpected issues during events.

What are some common challenges event assistants face during the planning and execution of events?

Event Assistants often encounter challenges such as managing tight timelines, coordinating with multiple vendors, and handling last-minute changes from clients or attendees. Flexibility and strong organizational skills are essential, as the role requires juggling various tasks like setting up venues, tracking inventory, and responding quickly to unexpected issues. Effective communication is key, since Event Assistants frequently collaborate with event planners, caterers, and venue staff to ensure everything runs smoothly.

Is being an event assistant a stressful job?

Event assistants often work in fast-paced environments that require multitasking and attention to detail, which can lead to stress, especially during large or complex events. However, the level of stress varies depending on the event size, workload, and individual skills in organization and communication.
More about Event Assistant jobs
What are the most commonly searched types of Event jobs in Kitchener, ON? The most popular types of Event jobs in Kitchener, ON are:
What are popular job titles related to Event Assistant jobs in Kitchener, ON? For Event Assistant jobs in Kitchener, ON, the most frequently searched job titles are:
What cities near Kitchener, ON are hiring for Event Assistant jobs? Cities near Kitchener, ON with the most Event Assistant job openings:
Event Assistant jobs near you
Infographic showing various Event Assistant job openings in Kitchener, ON as of August 2026, with employment types broken down into 1% As Needed, 65% Full Time, 31% Part Time, 1% Temporary, and 2% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $37,186 per year, or $17.9 per hour.

Special Events Assistant

University of Waterloo

Waterloo, ON • On-site

Full-time

Re-posted 14 days ago

Job description

At theUniversity of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.
Learn more about our recruitment process.

Job Requisition ID:

2026-01150


Time Type:

Full time

Employee Group:

Staff

Job Category:

Administrative Support

Employment Type:

Temporary

Department:

Waterloo Undergraduate Student Association - Community and Events

Hiring Range:

$47,210.94 - $59,013.67

Posting Information:
This posting is for an existing vacancy.

The internal posting deadline for this position is July 3, 2026 at 11:59PM.
This position is being offered as a Secondment or contract opportunity. Term : 18 months

Job Description:

Primary Purpose

The Events Assistant supports the planning, coordination, and execution of large-scale campus events and initiatives led by the Special Events Coordinator. This role plays a critical part in ensuring that events are delivered smoothly, efficiently, and with a focus on exceptional student experience. The Events Assistant collaborates with internal and external stakeholders, oversees part-time staff during event delivery, and provides administrative and logistical support to ensure successful programming outcomes.


This role is integral to supporting activations and programing that enables members to feel a sense of belonging, build community, and grow as people during their time as an undergraduate student at the university of waterloo. This role supports programing at all UW campuses and also manages programing that occurs off campus in various locations across the region and the country.

Key Accountabilities

Event Coordination and Support

  • Assist in planning and coordinating WUSA's large-scale student events and initiatives.
  • Support logistical arrangements including venue setup, rentals, catering, permits, and technical needs.
  • Participate in event-day operations, acting as a lead on-site coordinator under the direction of the Special Events Coordinator.
  • Contribute to event documentation, scheduling, and checklist management to ensure alignment with timelines and objectives.
  • Supports programing across ALL UW campuses, and off campus programing that may occur across the country.

Staff and Volunteer Supervision

  • Supervise part-time event assistants during event delivery, ensuring roles and responsibilities are clearly communicated.
  • Provide support during volunteer onboarding, orientation, and training sessions.
  • Foster a welcoming and professional environment for staff and volunteers during all event activities.
  • Report any concerns immediately to the Events Coordinator

Administrative and Financial Coordination

  • Track expenses and maintain records in support of the event budget managed by the Special Events Coordinator.
  • Assist with procurement processes, invoicing, and reconciliation of event-related expenditures.
  • Maintain inventory and ensure proper storage, use, and care of event equipment and supplies.
  • Support the management and documentation of event related activities including, financial tracking, planning, documentation, and program evaluation.

Customer Service, Stakeholder and Vendor Support

  • Liaise with vendors, contractors, and campus service providers to coordinate event logistics and delivery.
  • Communicate event needs and timelines clearly with stakeholders to ensure seamless collaboration.
  • Coordinate with internal teams to ensure smooth information flow and fulfillment of event requirements.

Risk and Safety Compliance

  • Support the development and implementation of Emergency Action Plans and risk assessments. Responsible for their portion of the plan
  • Ensure part-time staff and volunteers are familiar with health and safety procedures.
  • Identify and escalate safety or risk-related issues during event execution.

Required Qualifications

Education

  • Degree/Diploma in Event Management, Recreation, Communications, or a related field, or equivalent experience.
  • Valid G license is an asset

Experience

  • 2 years of experience in event support, coordination, or administration.
  • Experience supervising part-time staff or volunteers in fast-paced environments.
  • Experience working in student-led or post-secondary environments is an asset.

Knowledge/Skills/Abilities

  • Strong organizational and time management skills.
  • Excellent interpersonal and verbal communication abilities.
  • Ability to work independently and as part of a team in dynamic settings.
  • Detail-oriented with strong problem-solving skills.
  • Comfortable using Microsoft Office and event management platforms.
  • Valid CPR & First Aid Certificate Required.

Equity Statement
The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is coordinated within the Office of Indigenous Relations.
The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Metis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.
Positions are open to qualified candidates who are legally entitled to work in Canada.
The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources athrhelp@uwaterloo.ca or 519-888-4567, ext. 45935.

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