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Event Planner Assistant Jobs in Kitchener, ON (NOW HIRING)

University of Waterloo

Events Coordinator

Waterloo, ON · On-site

... the planning, coordination, implementation, and evaluation of all sessions, both in person and ... event requests to a fee-based service. * Informs Assistant Service Manager and other relevant ...

Guelph Independent Living

Executive Assistant

Guelph, ON · On-site

CA$40K - CA$50K/yr

Position Summary GIL is seeking a highly organized, discreet, and proactive Executive Assistant to ... Support the planning and coordination of organizational events, meetings, and special projects

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All JobsEvent Planner JobsEvent Planner Assistant JobsEvent Planner Assistant Jobs in Kitchener, ON

Event Planner Assistant information

What is an event planner assistant?

Event Planner Assistants are professionals who support event planners in organizing and executing various events such as weddings, conferences, parties, and corporate functions. Their duties typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing schedules, and handling administrative tasks. They play a crucial role in ensuring events run smoothly by managing details and helping resolve any issues that arise. This entry-level position is ideal for those looking to gain experience in the events industry and develop organizational and interpersonal skills.

What does an event planner assistant do?

An event planner assistant provides administrative support for the scheduling and implementation of special events. In this career, you work under the direct supervision of the planner. Your duties and responsibilities include follow-up contact with vendors, venues, and food service providers to plan the logistics. You also assist with other tasks, such as arranging accommodations for the visitors and renting audio-visual equipment. You often specialize in a particular type of celebration, such as weddings or corporate events.

What are the key skills and qualifications needed to thrive as an event planner assistant, and why are they important?

To thrive as an Event Planner Assistant, you need strong organizational skills, attention to detail, and basic knowledge of event management, usually supported by a relevant degree or experience in hospitality or event coordination. Familiarity with event planning software, budgeting tools, and office productivity suites is commonly required. Outstanding communication, problem-solving abilities, and a proactive attitude help set top candidates apart in this role. These skills ensure smooth event execution, seamless teamwork, and the ability to handle unexpected challenges effectively.

What are some common challenges faced by event planner assistants, and how can they be managed effectively?

Event Planner Assistants often face challenges such as managing last-minute changes, coordinating with multiple vendors, and maintaining clear communication within a fast-paced environment. To handle these effectively, it's important to stay organized with detailed checklists, remain flexible when unexpected issues arise, and proactively communicate any changes to the team and stakeholders. Building strong relationships with vendors and maintaining a calm, solutions-oriented attitude can also greatly contribute to successful event execution.

What is the difference between Event Planner Assistant vs Event Coordinator?

AspectEvent Planner AssistantEvent Coordinator
Required CredentialsHigh school diploma; some roles may prefer associate degrees or certifications in event planningHigh school diploma; relevant experience often valued, certifications optional
Work EnvironmentSupportive role, assisting with planning and logistics, often in office or event sitesOversees event execution, manages vendors, and coordinates on-site activities
Employer & Industry UsageEvent planning companies, venues, corporate event departmentsEvent planning firms, corporate event teams, wedding planning companies
Common Search & ComparisonOften compared for entry-level roles or support positions in event planningCompared for roles with more responsibility in managing events

The Event Planner Assistant primarily provides support in planning and logistics, often in entry-level or support roles. The Event Coordinator takes on more responsibility in managing and executing events on-site. Both roles are essential in the event industry but differ in scope and responsibilities.

Is an event planner assistant a good side hustle?

An event planner assistant can be a good side hustle for individuals interested in event coordination, logistics, and customer service. It often offers flexible hours and the opportunity to develop skills in organization, communication, and vendor management. However, it may require working evenings and weekends, and pay rates vary based on experience and location.
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What job categories do people searching Event Planner Assistant jobs in Kitchener, ON look for?

The top searched job categories for Event Planner Assistant jobs in Kitchener, ON are:

What cities near Kitchener, ON are hiring for Event Planner Assistant jobs?

Cities near Kitchener, ON with the most Event Planner Assistant job openings:

Event Planner Assistant jobs near you
Infographic showing various Event Planner Assistant job openings in Kitchener, ON as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 25% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Events Assistant (Regular Part Time)

Mohawk College

Hamilton, ON • Hybrid

Part-time

Posted 10 days ago

Job description

Status: Regular Part Time

Hours: Up to 24 hours/week

Home Campus: Fennell (hybrid work arrangements available)

Rate of Pay: 17.60 per hour, plus 6% in lieu of vacation

Vacancy Status: 1 vacancy available

Posting Date: August 26th, 2026

Closing Date: September 1st, 2026 at 7:00 pm EST

We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators, we believe it is important to act and show leadership in advancing the principles of reconciliation, equity, diversity, and inclusion in our community.

Reporting to the Manager, Recruitment, the Events Assistant will support the domestic recruitment team in the planning and delivery of recruitment events, including pre-event coordination, on-site execution, and post-event reconciliation and evaluation.

This position requires flexibility in scheduling, as the on-campus days may need to change based on events and recruitment activities.

What you'll be doing:

Provides key administrative support to the recruitment team through:

  • Maintaining office supplies and inventory of event materials and promotional items.
  • Monitoring the recruitment events email account, responding to routine inquiries, and directing requests to appropriate team members as required.
  • Tracking event attendance for planning, evaluation, and follow-up purposes, including maintaining registration lists.
  • Maintaining event records and completing data entry related to registrations, attendance tracking, evaluations, and post-event reconciliation, including maintaining and updating event action items.

Assist in the planning and execution of campus tours, Open House, Discover Days, and other recruitment initiatives by:

  • Supporting event logistics before, during, and after events, including venue preparation, floor plans, set-up and tear-down activities.
  • Organizing event materials, supplies, signage, and promotional items to ensure event readiness.
  • Connecting with internal departments, external partners, vendors, and event participants to support successful event delivery.
  • Providing on-site event support, including attendee registration, wayfinding, troubleshooting, and participant engagement.
  • Assisting with the preparation and distribution of recruitment materials, presentations, and event resources.
  • Supporting campus tours and recruitment events by creating welcoming and informative experiences for prospective students and their supporters.

As a member of the Registrar's Office, support for larger college events such as startup and convocation may be required.

Other duties as assigned.

What you'll bring to the role:

  • 1 year certificate in business or event planning.
  • 2 years of experience with Special Events at a Post Secondary institution.
  • Demonstrated commitment and understanding of human rights, equity, diversity, inclusion, and accessibility.
  • The ability to communicate and work effectively with diverse students, employees, and communities.

What we offer:

  • Opportunity to gain experience and build relationships at a Hamilton/Niagara Top Employer.
  • Access to professional development opportunities.
  • Option to enroll in Defined Benefit pension plan (CAAT) with contributions matched by Mohawk College.
  • Discounted rate for full-service athletic facility and instructor-led classes.
  • Opportunities to engage in wellness events and activities.

To find out more about working at Mohawk College, including our Employee Value Proposition, please visit https://www.mohawkcollege.ca/about-mohawk/careers-at-mohawk

We are committed to reconciliation and nurturing an inclusive, diverse, equitable, and accessible (IDEA) environment for everyone who learns and works at Mohawk College. We welcome applications from racialized persons, women, Indigenous people, persons with disabilities, 2SLGBTQIA+ persons, and others who may contribute to the further diversification of ideas.

The College is committed to fostering inclusive and barrier-free recruitment and selection processes. If you require accommodation during any stage of the recruitment process, please contact Human Resources.

To learn more about Mohawk College's commitments, please visit the Mohawk College strategic plan webpage: https://www.strategicplan.mohawkcollege.ca/

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