Event Assistant Jobs in Maple, ON (NOW HIRING)

Deloitte is looking for two (2) Event Coordinators to join our National Events team and help bring impactful corporate experiences to life across Canada. These 6-month contract opportunities are designed to support a high-volume national events portfolio during our peak Fall/Winter season. Successful candidates will gain hands-on experience supporting some of Deloitte Canada's largest events. This role is perfect for someone who enjoys organization, teamwork, and creating memorable moments.

You will play a key role in powering national events by supporting logistics, stakeholder coordination, event systems, vendor partnerships, and operational processes. You will learn from experienced event planners while taking ownership of event deliverables. This role is ideal for someone with event coordination or hospitality experience who is highly organized, detail-oriented, and excited to contribute to the successful delivery of national events during a dynamic and high-volume event season.

The Coordinator, National Events is a key member of our team, and your main responsibilities include:

• Assist Event Specialists and Managers in the planning and execution of large-scale events by supporting project timelines, stakeholder communications, attendee management, and event-related administrative tasks. 
• Coordinate assigned event logistics, including venue research, registration management, food & beverage requirements, audiovisual coordination, travel arrangements, and event materials, while working closely with Event Specialists and Managers.
• Support vendor and venue sourcing activities, maintain the national preferred vendor list, and ensure accurate vendor records and compliance with clearance requirements.
• Facilitate contract execution and manage vendor payment processes, including online purchase order creation, invoice tracking, and reconciliation of high-volume expense reports.
• Partner with internal teams such as Legal, Procurement, Risk Management, and others to ensure compliance with firm policies.
• Coordinate internal project team meetings, including scheduling, preparing agendas, and supporting presentation development. 
• Provide onsite support to help ensure seamless event delivery.
• Provide ad hoc administrative support to Senior Managers as required.

You are someone with these required skills, experience and qualifications:

• 2+ years of experience in events, hospitality and/or project coordination, or relevant internship exposure 
• Post-secondary education in Event Management, Hospitality, Business, Communications, Marketing or a related field.
• Strong digital skills, including Microsoft Word, Excel, PowerPoint, Teams, Power BI and Outlook, with experience in mail merges, pivot tables, presentations, and graphics creation.
• Experience with event management platforms (e.g., Cvent) and administrative/financial tools (e.g., Concur, Ariba, OpenText).
• Excellent organizational skills with the ability to manage multiple priorities, concurrent projects, and deadlines in a fast-paced, collaborative environment.
• Strong interpersonal and communication skills with a proactive, team-oriented approach.
• Strong client service mindset, with curiosity, accountability, and problem-solving skills.
• Flexibility to work outside standard business hours, support onsite events, and travel as required.

The salary range for this position is $47,000 - $78,000, and individuals may be eligible to participate in our bonus program. Deloitte is fair and competitive when it comes to the salaries of our people. We regularly benchmark across a variety of positions, industries, sectors, targets, and levels. Our approach is grounded on recognizing people's unique strengths and contributions and rewarding the value that they deliver.
Our Total Rewards Package extends well beyond traditional compensation and benefit programs and is designed to recognize employee contributions, encourage personal wellness, and support firm growth.  Along with a competitive base salary and variable pay opportunities, we offer a wide array of initiatives that differentiate us as a people-first organization. On top of our regular paid vacation days, some examples include: $4,000 per year for mental health support benefits, a $1,300 flexible benefit spending account, firm-wide closures known as "Deloitte Days", dedicated days of for learning (known as Development and Innovation Days), flexible work arrangements and a hybrid work structure.