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Entry Level Remote Administrative Assistant Jobs in Florida

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Entry Level Recruiter

Winter Park, FL · On-site +1

$18/hr

Entry Level Recruiter (Remote) Are you looking for an exciting opportunity with a great schedule ... Have you acted as a department manager or assistant manager who has played a role in the hiring ...

Jabezco Industrial Group

Clerk Typist - Remote

Miami, FL · Remote

$42K - $55K/yr

Review documents for accuracy and correct formatting. * Assist with filing, scanning, and document ... Prepare spreadsheets, reports, and administrative documents using Microsoft Office. * Respond to ...

Advocate

Claims Assistant

Orlando, FL · On-site +1

$17.50 - $22.25/hr

You'll ensure that our administrative processes flow efficiently, contributing directly to the ... This is a remote position and Advocate is currently a fully remote team. Advocate is an equal ...

Advocate

Claims Assistant

Orlando, FL · Remote

$17.50 - $22.25/hr

You'll ensure that our administrative processes flow efficiently, contributing directly to the ... This is a remote position and Advocate is currently a fully remote team. Advocate is an equal ...

HB Travels

Customer Experience Associate (Remote)

Miami, FL · Remote

$13.75 - $19/hr

As a Customer Experience Associate, you will assist clients with inquiries, provide ongoing support ... Previous customer service, hospitality, administrative, or travel-related experience is helpful but ...

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Entry Level Remote Administrative Assistant information

What does an entry level remote administrative assistant do?

An Entry Level Remote Administrative Assistant provides organizational and clerical support to a business or team from a remote location. Typical duties include managing emails, scheduling meetings, handling data entry, preparing documents, and assisting with other administrative tasks as needed. This role requires strong communication, time management, and computer skills, as well as the ability to work independently in a virtual environment. Entry-level positions usually offer training and are suitable for those new to administrative work. Remote administrative assistants play an important role in helping teams stay organized and efficient, even when working from different locations.

What are the key skills and qualifications needed to thrive as an entry level remote administrative assistant, and why are they important?

To thrive as an Entry Level Remote Administrative Assistant, you need excellent organizational skills, attention to detail, and basic proficiency in office software, typically supported by a high school diploma or equivalent. Familiarity with tools like Microsoft Office Suite, Google Workspace, and virtual communication platforms such as Zoom or Slack is commonly required. Strong communication, time management, and self-motivation are vital soft skills for excelling in a remote work environment. These abilities ensure efficient support for teams, smooth workflow management, and reliable remote collaboration.

What is the difference between Entry Level Remote Administrative Assistant vs Data Entry Clerk?

AspectEntry Level Remote Administrative AssistantData Entry Clerk
CredentialsHigh school diploma or equivalent; basic computer skillsHigh school diploma; proficiency in data management software
Work EnvironmentRemote, administrative support settingRemote or on-site, focused on data input
Industry UsageCommon in administrative and business sectorsCommon in data management, healthcare, finance
Job ResponsibilitiesScheduling, correspondence, document managementData entry, database updates, record keeping

While both roles are entry-level and often remote, an Entry Level Remote Administrative Assistant handles a broader range of administrative tasks, whereas a Data Entry Clerk focuses primarily on data input and management. The choice depends on your skills and career interests in administrative support versus data management.

What are some common challenges faced by entry level remote administrative assistants, and how can they be addressed?

Entry level remote administrative assistants often face challenges such as managing time effectively, maintaining clear communication with team members, and staying organized while working independently. Adapting to various digital tools for scheduling, document management, and communication is essential. Proactively setting a daily routine, regularly checking in with supervisors, and utilizing task management software can help overcome these challenges and contribute to success in the role.
What are popular job titles related to Entry Level Remote Administrative Assistant jobs in Florida? For Entry Level Remote Administrative Assistant jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Entry Level Remote Administrative Assistant jobs in Florida look for? The top searched job categories for Entry Level Remote Administrative Assistant jobs in Florida are:
What cities in Florida are hiring for Entry Level Remote Administrative Assistant jobs? Cities in Florida with the most Entry Level Remote Administrative Assistant job openings:
Entry Level Remote Administrative Assistant jobs near you
Infographic showing various Entry Level Remote Administrative Assistant job openings in Florida as of August 2026, with employment types broken down into 75% Full Time, and 25% Part Time. Highlights an 100% Remote job distribution.

Administrative & Office Coordinator

Office Puzzle

Miami, FL • On-site, Remote

Full-time

Re-posted 5 days ago

Job description

About Us
Office Puzzle is an all-in-one platform that helps behavioral health, therapy, and home health providers focus on client care by simplifying scheduling, documentation, billing, and compliance. We reduce the administrative burden so providers can stay organized and deliver high-quality care.
We're a small, fast-moving team that cares deeply about our customers and each other. Every role has real impact, and as we grow, your work will directly shape how we operate and scale.
About the Role
As our Administrative & Office Coordinator, you'll be the person our leadership team relies on to keep things organized, moving, and taken care of - from office logistics to administrative support across the company. This role reports directly to the CEO and provides hands-on administrative support across multiple areas of the company, including HR coordination and basic bookkeeping.
This is an entry-level role with real visibility. You'll work closely with the CEO and leadership team, get an inside view of how a fast-growing SaaS company operates, and build hands-on experience across multiple business functions from day one. The right person is dependable, detail-oriented, and takes pride in the behind-the-scenes work that keeps a team running well.
Key Responsibilities
Administrative Support
  • Provide day-to-day administrative support to the CEO - including scheduling and managing follow-ups so nothing falls through the cracks.
  • Coordinate travel arrangements for leadership and team members, including flights, hotels, and ground transportation.
  • Coordinate logistics for board and internal meetings - including scheduling, room or video setup, and any day-of coordination.
  • Support cross-functional administrative needs across the company as they arise.

Office Management
  • Serve as the primary point of contact for building management and office vendors, handling day-to-day communication and coordination.
  • Manage vendor relationships - track active contracts, monitor renewal dates, and follow up on open items to ensure services are running smoothly.
  • Oversee office supplies, equipment, and common areas to ensure the workspace is functional and well-maintained.
  • Coordinate logistics for any in-office needs, from deliveries and maintenance to workspace setup for new hires.

HR Coordination
  • Coordinate onboarding logistics for new hires, including documentation collection, system setup in tools like Justworks and Asana, and ensuring a smooth first-day experience.
  • Maintain accurate employee records and assist with administrative tasks across the employee lifecycle (onboarding, offboarding, and in between).
  • Track key HR dates and deadlines, including document renewals, compliance requirements, and other time-sensitive items, and flag them proactively to leadership.
  • Serve as a reliable resource for team members navigating basic administrative or HR processes.

Bookkeeping Support
  • Monitor accounts receivable and follow up on outstanding invoices.
  • Reconcile invoices issued against payments received and flag discrepancies promptly.
  • Maintain organized, accurate records in accounting software (QuickBooks or similar).
  • Support basic financial tracking and reporting tasks as directed.

Who Thrives in This Role
This role is a great fit for someone who:
  • Is highly organized and holds themselves to a high bar for accuracy and follow-through.
  • Communicates clearly and professionally in both English and Spanish.
  • Stays calm and focused when managing multiple tasks or shifting priorities.
  • Is dependable: your teammates and leadership know they can count on you.
  • Handles sensitive information with discretion and understands the importance of confidentiality.

Required Qualifications
  • 1+ years of experience in administrative, office support, or experience demonstrating organization and reliability.
  • Located in South Florida and able to commute to the office at least 3x per week.
  • Bilingual in English and Spanish (written and spoken) - required.
  • Strong organizational skills and ability to manage multiple tasks with competing deadlines.
  • Attention to detail and a high bar for accuracy and follow-through.
  • Comfortable learning and working in digital tools (Google Workspace, project management software, etc.).

Nice to Have
  • Experience with QuickBooks or other accounting software.
  • Familiarity with tools like Justworks, Asana, or similar HR and project management platforms.
  • Proficiency in Excel or Google Sheets.
  • Experience supporting a senior leader or executive in a fast-paced environment.

Apply