Entry Level Archivist Jobs in Florida (NOW HIRING)

As a result of this position, the student will be able to:
Demonstrate basic employability skills such as: timeliness to work, appropriate dress, interpersonal communication, and time management
Receive and solicit feedback from supervisor and effectively apply feedback on the job
Assess workplace and demonstrate how personal talents, skills, and knowledge fit into the employer's goals, mission, and vision
Demonstrate his or her professional identity
Communicate transferable and functional skills to prospective employers
Responsibilities
Duties will include:
Scanning and archiving small and large format drawings and documents.
File management and naming standards.
Assist office staff with general office organizational tasks.
Performs additional duties to assist the department as required.
Average Number of Hours per Week: 20 hours per week
Schedule:
Flexible around class schedule within business hours of 8:00 am - 5:00 pm, Monday-Friday, with in-person, in-office attendance.
Office location SVC Building, Tampa Campus.
Qualifications
Minimum Qualifications: Applicant must have a current Federal Work Study (FWS) award for 2026-2027 to be considered for this position. Applicants are asked to demonstrate proof of their FWS award by printing their "Award Offer" screen from Student Self-Service.
**To access Student Self Service, log in to single sign-on at my.usf.edu > choose the Student Self Service tile on the home screen > choose "Financial Aid" from the menu > click the "Award Offer" tab > there is a "print" button on the top right-hand corner of the page.**Note: This page will include the applicant's loan, scholarship, and grant information. Please make sure your name is visible in the upper right-hand corner of the document when you print the document.
Preferred Qualifications: Experience working in a data entry position with attention to detail. Experience with Microsoft Office Suite: Excel, Word, Outlook.
Special Skills: General computer and administrative skills, including detail-oriented processes. Quick learner of new computer systems.
Contact Information for Questions about Recruitment: Jordan Richardson : jlricha3@usf.edu
Additional Information for Applicants: Please upload a cover letter, resume, Federal Work Study (FWS) award, and class schedule.
About Us
Working at USF
With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
About USF
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.
Compliance and Federal Notices
This position may be subject to a Level 1 or Level 2 criminal background check.
Applicants have rights under Federal Employment Laws:
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
Family and Medical Leave Act (FMLA)
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
Equal Employment Opportunity
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.