Entry Level Admin Jobs in Bothell, WA (NOW HIRING)

Position Summary

Are you a recent graduate looking to start your career?
Upload your resume and enter your details via this online application form so we can contact you when a full-time entry-level opportunity arises.
Please also indicate whether you're leaning toward brokerage, underwriting, or open to both career paths.
We have over 100 offices across the country!
Note: This link is only for recent graduates (May 2024 - May 2026).
Imagine jumping into a dynamic full-time role where you support a busy brokerage or underwriting team every day! As a Brokerage Operations Coordinator or Underwriting Operations Coordinator, you'll be the backbone of smooth daily operations - handling paperwork, ensuring transactions go through on time, and working closely with colleagues and other departments. It's a perfect entry point to dive into the Excess & Surplus Lines world, learn the ropes, and develop skills that will launch your career in Risk Management & Insurance.

What will your job entail?

JOB REQUIREMENTS

Education:

• Pursuing or completed an Associate's or Bachelor's degree.

• Preferred majors: Risk Management, Insurance, Business Administration, or a related field.

Work Experience:

• This is an entry-level role, so no prior work experience is needed.

• Applicants with prior internship experience are preferred.

Desired Functional Skills:

• Experience with Microsoft Outlook, Word, Excel, Teams, etc.

• Ability to answer emails, schedule meetings, etc.

Desired Behavioral Skills:

• Time Management

• Project Management

• Ability to Multi-Task

• Strong Organizational Skills

• Clear and Concise Communication

• Results-Oriented Mindset

• Critical Thinking Abilities

• Quick Learner

• Collaborative Team Player

• Relationship Building Skills

JOB DESCRIPTIONS

Brokerage Coordinator:

• Assist in executing and coordinating day-to-day Brokerage operations and support the implementation and improvement of operational procedures.

• Coordinate with the broker to prepare documents, cover letters, etc., to market renewal business and provide necessary administrative support in filing, printing, and archiving documents.

• Administer and update new and current client information in all required systems accurately.

• Maintain accurate and organized records of client accounts, transactions, and other relevant documentation, and ensure compliance with record-keeping regulations.

• Perform customer service functions by answering broker requests and questions by telephone, email, chat, or in person.

• Contribute to the preparation of compliance reports related to Brokerage operations and collaborate across broker and finance teams on business requirements.

• Adhere to regulatory requirements and internal policies and assist in the preparation of compliance reports.

• Assist in identifying and mitigating operational risks and collaborate with risk management teams to implement controls.

• Support the Brokerage team with any ad hoc tasks and requests.

Underwriting Coordinator:

• Support all steps of the underwriting process in conjunction with the underwriting operations function.

• Liaise with Underwriters and the Operations team to confirm quotes and issue instructions for policies, endorsements, forms, notices, etc., and effectively complete coding/issuance for Ryan Specialty business.

• Following up for additional information from brokers.

• Identify proper forms and endorsements issued to quote submissions and policy issuance in tandem with Underwriters.

• Run reports for management or as directed by Underwriters, including exposure data, loss runs, broker submissions, declinations, and other ad hoc requests.

• Assist underwriters with new business initiatives and customer events.

• Track premium due and assist underwriters in calculating premium amounts, resolving premium discrepancies, and issuing invoices.

• Ensure all parts of the Underwriting workflow are completed both accurately and on time.

• Participating in peer review and quality control for team(s) as needed.

• Working on special projects, as needed.

Ryan Specialty is an Equal Opportunity Employer. We are committed to building and sustaining a diverse workforce throughout the organization.Our vision is an inclusive and equitable workplace where all employees are valued for and evaluated on their performance and contributions. Differences in race, creed, color, religious beliefs, physical or mental capabilities, gender identity or expression,sexual orientation, and many other characteristics bring together varied perspectives and add value to the service we provide our clients, trading partners,and communities.This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, discipline, firing, promoting, transferring, compensation, benefits, training, leaves of absence, and other terms, conditions, and benefits of employment.

How We Support Our Teammates

Ryan Specialty seeks to offer our employees a comprehensive and best-in-class benefits package that helps them - and their family members - achieve their physical, financial, and emotional well-being goals. In addition to paid time off for company holidays, vacation, sick and personal days, Ryan offers paid parental leave, mental health services and more.

The target hourly rate range for this position is $28.00 - $35.00 per hour.

The wage range for this role considers many factors, such as training, transferable skills, work experience, licensure and certification, business needs, and market demands. The pay range is subject to change and may be modified in the future. Full-time roles are eligible for bonuses and benefits. For additional information on Ryan Specialty Total Rewards, visit our website https://benefits.ryansg.com/.

We provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law. Please contact us to request an accommodation at HR@Ryansg.com

The above is intended to describe this job's general requirements. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.