Entry Level Accounts Receivable Jobs in Virginia

Are you looking for a Challenge? Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking a Billing / Accounts Receivable Clerk to join our Finance & Accounting team. This is an excellent opportunity for an entry-level to mid-level accounting professional looking to build a career in a growing government contracting environment.

I've never heard of Terrestris. What do you do?

At Terrestris, we leverage technology to create better mission outcomes through better human performance. We form strong client and team relationships through transparency and strive to create an environment where our team can let their excellence shine through. By finding, developing, and incorporating new ideas, we provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective.

So, what will the Billing / Accounts Receivable Clerk at Terrestris do?

The Billing/Accounts Receivable Clerk will support the company's daily accounts receivable and billing operations, including government contract billing, invoice preparation and submission, payment processing, account reconciliation, collections support, financial recordkeeping, customer and contract setup, and expense processing.

The ideal candidate is detail-oriented, organized, dependable, comfortable working with numbers, and able to read and understand contract requirements and translate them into accurate billing. The candidate should have an understanding of government contracting and federal government invoicing, including different contract billing types and invoice submission requirements.

We are open to candidates with a range of experience, from those beginning their accounting careers to professionals with several years of accounts receivable or billing experience. Hands-on government contracting billing experience is strongly preferred.

What does a typical day look like for a Billing / Accounts Receivable Clerk?

You will:

• Read andunderstand customer and government contracts, including billing terms, funding,contract line items, period of performance, and invoicing requirements.
• Set upcustomers, contracts, billing information, and applicable billing termsaccurately in the company's accounting/ERP system.
• Prepare,process, and distribute customer and government invoices accurately and onschedule.
• Reviewcontracts and supporting documentation to ensure invoices are prepared inaccordance with contract requirements.
• Understandand apply different government contract billing types, includingFirm-Fixed-Price (FFP), Time & Materials (T&M), Level of Effort (LOE),and Milestone-based billing.
• Determinethe appropriate billing method based on the contract and applicable contractterms.
• Prepareinvoices for labor, travel, other direct costs, and reimbursable expenses inaccordance with contract requirements.
• Submitgovernment invoices through WAWF, IPP, or the applicable government/customerinvoicing portal or website.
• Trackinvoice submissions, invoice status, rejections, suspensions, approvals, andpayments, and follow up on outstanding issues.
• Reviewinvoices and supporting documentation for completeness, accuracy, andcompliance with contract requirements.
• Enteraccounts receivable transactions into the company's accounting system.
• Record andapply customer payments to the appropriate customer accounts.
• Monitoroutstanding receivables and assist with follow-up on past-due accounts.
• Maintainaccurate customer and contract records and supporting documentation.
• Performroutine accounts receivable reconciliations and research discrepancies.
• Assist withmonthly, quarterly, and year-end accounting close activities.
• Respond tocustomer questions regarding invoices, account balances, and payment status.
• Coordinatewith Project Managers, Contracts, Program Management, and Finance personnel toresolve billing issues and contract-related questions.
• Assist withtracking invoices, payments, contract funding, contract billing, andoutstanding receivables.
• Processemployee travel and expense reports on a semi-monthly basis, includingreviewing receipts and supporting documentation for completeness, accuracy,appropriate coding, and compliance with company policies.
• Reviewtravel and other reimbursable expenses and prepare applicable client billingsin accordance with contract terms and billing requirements.
• Coordinatewith employees, Project Managers, and Finance personnel to resolve questions ordiscrepancies related to travel expenses and expense reports.
• Ensurereimbursable travel and other expenses are properly recorded in the accountingsystem and included in client invoices when applicable.
• Maintainorganized electronic and physical financial records.
• Assist withinternal and external audits by providing requested documentation.
• Preparebasic accounts receivable reports, including aging reports.
• Identifydiscrepancies and unusual transactions and bring them to the attention ofappropriate Finance personnel.
• Followestablished accounting policies, procedures, and internal controls.
• Assist withother accounting and administrative functions as needed.

What qualifications do you look for?

You might be the professional we're looking for if you have:

• Authorization to permanently work in the UnitedStates without sponsorship.
• AHigh school diploma or equivalent.
• Aminimum of (1) year of experience in Billing, accounts receivable, accounting,bookkeeping, finance, or a related field OR relevanteducation/coursework in accounting or finance.
• Experiencereading and understanding contracts and using contract terms to establishbilling requirements.
• Experiencesetting up customers and contracts in an accounting or ERP system.
• Knowledgeof government contract billing, including FFP, T&M, LOE, and Milestonebilling.
• Experiencepreparing and submitting invoices to government or commercial customers.
• Experiencesubmitting invoices through WAWF, IPP, or other customer/government invoicingportals is strongly preferred.
• Strongattention to detail and accuracy.
• Basicunderstanding of accounting principles.
• Comfortableworking with numbers and financial information.
• Proficiencywith Microsoft Office, particularly Excel and Outlook.
• Strongorganizational and time-management skills.
• Abilityto handle confidential financial information appropriately.
• Abilityto work independently while also collaborating effectively with a team.
• Strongwritten and verbal communication skills.

We are extra impressed by folks with:

• AnAssociate's or Bachelor's degree in Accounting, Finance, Business, or a relatedfield.
• 2-5 years ofaccounts receivable, billing, or government contract billing experience.
• Hands-onexperience reading government contracts and setting up contract billing in anERP/accounting system.
• Experiencebilling federal government contracts under FFP, T&M, LOE, and Milestonecontract types.
• Experiencesubmitting and tracking invoices through WAWF, IPP, or government/customerbilling portals.
• Experiencereviewing contract funding, CLINs, billing periods, labor, travel, and otherdirect costs before submitting invoices.
• Experience processing employee travel and expense reports, includingreviewing receipts, coding expenses, and ensuring compliance with companypolicies.
• Experience with client billing of reimbursable expenses, includingtravel and other billable costs.
• Experiencewith an accounting or ERP system such as Deltek Costpoint, Unanet, QuickBooks,NetSuite, Sage, Microsoft Dynamics, or similar software.
• Experiencewith government contracting or federal government invoicing.
• Familiaritywith accounts receivable aging, reconciliations, collections, or cashapplication.
• Experienceworking in a professional services or government contracting environment.

What kind of benefits does Terrestris Offer?

We offer outstanding benefits including health, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category.

Terrestris is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. Applicants must be authorized to work in the U.S.

DILBERT 2018 Scott Adams. Used By permission of ANDREWS MCMEEL SYNDICATION. All rights reserved.