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Engineering Secretary Jobs (NOW HIRING)

Arenatechnologies

$131 - $158/hr

These clients include the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)), Office of the Under Secretary of Defense for Acquisition and Sustainment (OUSD(A&S ...

ACCO Engineered Systems

Legal Secretary

Pasadena, CA · Hybrid

$48K - $65K/yr

Directs the filing and renewal of multi-state corporate registrations and engineering Certificates of Authorization (COA) with Secretaries of State and other professional licensing boards. * Governs ...

ACCO Engineered Systems

Legal Secretary

Pasadena, CA · On-site

$48K - $65K/yr

Directs the filing and renewal of multi-state corporate registrations and engineering Certificates of Authorization (COA) with Secretaries of State and other professional licensing boards. * Governs ...

Troy University

Departmental Secretary I

Troy, AL · On-site

... Engineering Campus Troy Work Status Full-Time (FT) Temporary No Location Troy - T01 Job Summary The Departmental Secretary I position in Biology is responsible for providing secretarial support to ...

Akima, LLC

Secretary (Full-Time)

Loveland, CO · On-site

The Secretary maintains a close and highly responsive relationship to the day-to-day activities of ... The nature of the task may range from routine business projects to highly technical engineering ...

Bowhead

SCA Secretary II

Travis Air Force Base, CA · On-site

The Secretary II will assist the Project Manager, engineering staff, and technicians by maintaining records, preparing correspondence, scheduling, and ensuring contract documentation is accurate and ...

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Engineering Secretary information

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$11K

$48.8K

$88K

How much do engineering secretary jobs pay per year?

As of Aug 22, 2026, the average yearly pay for engineering secretary in the United States is $48,815.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $58,000.00 per year, depending on experience, location, and employer.

What is an engineering secretary?

Engineering secretaries provide administrative and clerical support to engineering departments or teams. They assist with tasks such as preparing documents, scheduling meetings, managing correspondence, and maintaining project files. Their work helps ensure that engineering projects run smoothly by handling organizational details and supporting communication within the team and with external stakeholders. Engineering secretaries may also handle technical documentation and support project management activities depending on the company.

How does an engineering secretary typically interact with engineers and project managers on a daily basis?

An Engineering Secretary plays a crucial role in supporting the engineering team by managing schedules, coordinating meetings, and handling documentation. On a daily basis, they act as a liaison between engineers, project managers, and other departments to ensure smooth communication and timely dissemination of project information. This role often involves preparing reports, organizing technical documents, and assisting with project tracking, making strong organizational and communication skills essential. Collaboration is key, as Engineering Secretaries frequently facilitate information flow and help resolve administrative issues that may arise during project execution.

What are the key skills and qualifications needed to thrive as an engineering secretary, and why are they important?

To thrive as an Engineering Secretary, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a business administration or secretarial qualification. Familiarity with office software like Microsoft Office Suite, document management systems, and sometimes industry-specific tools such as AutoCAD for document handling is valuable. Excellent communication, multitasking, and discretion are essential soft skills for effectively supporting engineering teams and managing sensitive information. These skills ensure efficient workflow, accurate documentation, and smooth coordination within engineering departments.

What is the difference between Engineering Secretary vs Administrative Assistant?

AspectEngineering SecretaryAdministrative Assistant
CredentialsHigh school diploma, some technical or secretarial trainingHigh school diploma, general administrative training
Work EnvironmentEngineering firms, construction sites, technical officesCorporate offices, government agencies, various industries
Employer & Industry UsageCommon in engineering and technical industriesWidespread across multiple sectors
Primary ResponsibilitiesScheduling, document management, technical correspondenceScheduling, data entry, general clerical tasks

While both roles involve administrative support, an Engineering Secretary specializes in supporting engineering teams with technical documentation and project coordination, whereas an Administrative Assistant provides broader clerical support across various departments. The Engineering Secretary's focus on technical tasks makes it more industry-specific, especially in engineering environments.

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What states have the most Engineering Secretary jobs?

States with the most job openings for Engineering Secretary jobs include:

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Engineering Secretary jobs near you
Infographic showing various Engineering Secretary job openings in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $48,815 per year, or $23.5 per hour.

Engineering Secretary / Office Manager

Calc Engineering LLC

Doral, FL • On-site

Full-time

PTO

Posted 11 days ago

Job description

Engineering Secretary / Office Manager

Calc Engineering LLC | Doral, FL | Full-Time, On-Site

About Us

At Calc Engineering, we specialize in delivering smart, sustainable, and cost-efficient engineering solutions that stand the test of time. Our mission is to shape the built environment through forward-thinking design and practical innovation.

With a foundation built on technical excellence and a relentless drive for results, we help our clients create buildings that are resilient, efficient, and future-ready.

Our team provides comprehensive engineering services across mechanical, electrical, and plumbing (MEP) and structural systems - ensuring safety, efficiency, and code compliance at every stage of development.

Position Overview

Calc Engineering is seeking an organized, personable Secretary/Office Manager to support our growing team in Doral, FL. This role is the backbone of daily office operations, combining traditional secretarial support (scheduling, correspondence, front-desk coverage) with broader office management responsibilities (vendor relationships, supplies, and HR coordination).

This is an ideal opportunity for a candidate with prior secretarial or office management experience at an engineering, architecture, or construction firm - someone who is highly organized, discreet, and comfortable being the first point of contact for clients, vendors, and visitors, and who can speak knowledgeably to clients about project status given their familiarity with the industry.

Key Responsibilities

  • Handle client calls, including fielding inquiries from prospective clients, sharing project updates, and routing calls to the right team member

  • Schedule and coordinate meetings, site visits, and appointments for principals and engineers

  • Maintain filing systems (digital and physical) for tracking project logs, contracts, and correspondence

  • Manage office supplies, equipment, and vendor relationships (IT support, cleaning services, equipment maintenance)

  • Coordinate facilities issues and act as point of contact for building management

  • Support onboarding of new employees (workstation setup, paperwork, orientation logistics)

  • Maintain office calendar, including holidays, PTO tracking, and conference room scheduling

  • Assist engineers and project managers with formatting proposals, permit submittals, and client deliverables

Qualifications

  • 2+ years of experience as a Secretary or Office Manager within an engineering, architecture, or construction (AEC) firm

  • Strong written and verbal communication skills in English

  • Working knowledge of the engineering services industry (project phases, proposals, permitting) sufficient to field client questions and calls knowledgeably

  • Proficiency in Microsoft Office (Word, Excel, Outlook); comfort learning new software tools

  • Highly organized with strong attention to detail and ability to multitask

  • Professional demeanor and discretion with confidential information

  • Reliable, punctual, and able to work on-site full-time in Doral, FL