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Engineering Administrative Assistant information

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How much do engineering administrative assistant jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for engineering administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What does an engineering administrative assistant do?

An Engineering Administrative Assistant provides administrative support to engineering teams and departments. Their duties typically include organizing schedules, handling correspondence, maintaining project documentation, preparing reports, coordinating meetings, and assisting with budgeting and procurement tasks. They help streamline office operations so engineers can focus on technical work. Strong organizational, communication, and computer skills are essential for this role.

What are the key skills and qualifications needed to thrive as an engineering administrative assistant, and why are they important?

To thrive as an Engineering Administrative Assistant, you need strong organizational skills, attention to detail, and a good understanding of office procedures, often supported by an associate’s degree or relevant experience. Familiarity with project management software, Microsoft Office Suite, and document control systems is typically required. Excellent communication, time management, and problem-solving abilities help you coordinate effectively with engineers and other stakeholders. These skills ensure smooth workflow, accurate documentation, and efficient support for engineering teams.

What are the main challenges engineering administrative assistants face when supporting technical teams?

Engineering Administrative Assistants often navigate the challenge of coordinating complex schedules and managing documentation for multiple engineers or project teams. They must quickly learn technical terminology to effectively organize project files, prepare reports, and communicate with both technical staff and external stakeholders. Adapting to fast-paced environments and prioritizing tasks during project deadlines is common, but strong organizational skills and proactive communication can help overcome these hurdles.

What is the difference between Engineering Administrative Assistant vs Engineering Secretary?

AspectEngineering Administrative AssistantEngineering Secretary
CredentialsTypically requires an associate degree or relevant certificationOften requires a high school diploma or equivalent, with some roles preferring post-secondary education
Work EnvironmentOffice settings within engineering firms or departmentsOffice environments, often in engineering or technical companies
Employer & Industry UsageCommonly used in engineering firms, construction companies, and technical departmentsUsed in engineering offices, project sites, and technical organizations
Job ResponsibilitiesAdministrative support, scheduling, document management, communicationClerical tasks, correspondence, document preparation, and scheduling

The main difference between an Engineering Administrative Assistant and an Engineering Secretary lies in their scope of responsibilities and required credentials. The Administrative Assistant often handles broader administrative tasks and may require specific certifications, while the Secretary focuses more on clerical duties. Both roles are vital in supporting engineering teams within office environments.

What cities are hiring for Engineering Administrative Assistant jobs?

Cities with the most Engineering Administrative Assistant job openings:

What states have the most Engineering Administrative Assistant jobs?

States with the most job openings for Engineering Administrative Assistant jobs include:

What are popular job titles related to Engineering Administrative Assistant jobs?

For Engineering Administrative Assistant jobs, the most frequently searched job titles are:

Infographic showing various Engineering Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 92% Full Time, 4% Part Time, 3% Contract, and 1% Nights. Highlights an 85% Physical, 4% Hybrid, and 11% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Engineering Administrative Assistant

Voorhees, NJ • On-site

Concord Engineering
Civil Engineering Construction • 1 - 10 employees
Learn more about Concord Engineeringexternal

$60K - $75K/yr

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 17 days ago

Job description

About the Organization
Description
CONCORD ENGINEERING GROUP, INC., a full-service MEP engineering, commissioning, construction management and energy consulting firm with offices in Voorhees, Linwood and New York City, is searching for an Engineering Administrative Assistant for our Commercial & Healthcare Department located in Voorhees, NJ.
The Engineering Administrative Assistant is responsible for providing document management and administrative support to Project Managers, the Department Head, senior management, and production staff to ensure the timely and efficient execution of projects. This role oversees the organization, tracking, review, distribution, and maintenance of project documentation while ensuring compliance with company standards, contractual requirements, and project schedules.
The Engineering Administrative Assistant manages project information using various software platforms, including Deltek Vision (Project & Resource Management), Egnyte, Newforma, and Procore, and serves as a key resource in maintaining accurate, organized, and accessible project records throughout the project lifecycle.
If you are looking for a fast-paced environment, have a passion for organization and are looking for the chance to learn and grow with a company, this is the perfect opportunity for you.
ESSENTIAL DUTIES & RESPONSIBILITIES
Document Control Duties
  • Provide timely and accurate document control support for project teams, including processing submittals, Requests for Information (RFIs), change orders, specification formatting, project correspondence, and closeout documentation.
  • Coordinate the review, approval, and distribution of project documents in accordance with established workflows, contractual requirements, and project schedules.
  • Maintain and update internal and external distribution lists to ensure project documents are routed to the appropriate stakeholders throughout each phase of the review process.
  • Apply document naming conventions, version control procedures, and filing standards to maintain document accuracy, traceability, and consistency.
  • Monitor document status, track outstanding reviews and approvals, and follow up with project team members as needed to meet project deadlines.
  • Organize and maintain electronic project files within Deltek Vision, Egnyte, Newforma, Procore, and other company systems to ensure complete and accessible project records.
  • Assist with the preparation, organization, and distribution of project deliverables and construction administration documentation.

General Administrative Duties
  • Provide administrative support to the department, including coordinating meetings, managing calendars and department schedules, arranging travel, and organizing Lunch & Learn events.
  • Track professional development hours and Professional Engineer (P.E.) license renewal requirements for engineering staff.
  • Answer and direct incoming telephone calls and communicate messages promptly and professionally.
  • Order, receive, and maintain office and department supplies as needed.
  • Assist with special projects and perform other administrative duties as assigned.

REQUIREMENTS
  • Excellent organizational and time management skills with exceptional attention to detail.
  • Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
  • Strong written and verbal communication skills.
  • Proficiency with Microsoft Office Suite (Word, Excel, and PowerPoint)
  • Experience with document management and project management software, including Deltek Vision, Egnyte, Newforma, and Procore, is preferred.
  • Ability to work independently while collaborating effectively with multidisciplinary project teams.
  • Commitment to maintaining confidentiality and handling sensitive project information with discretion.

PREFERRED Computer Software Knowledge
  • Deltek Vision or Vantagepoint
  • Deltek Specpoint
  • Procore - Construction Management
  • Trimble - Construction Management
  • Egnyte - Info Exchange
  • Engage Zone - Project Management
  • Newforma - Info Exchange
  • Adobe
  • Bluebeam

MINIMUM Education & Experience
  • Bachelor's Degree (preferred)
  • Five to ten years' administrative or technical software experience, preferably with an architectural, engineering or construction firm.

COMPENSATION
The salary range for this position is $60,000 to $75,000 with actual salary based on experience.
BENEFITS
  • Competitive base salary and bonus potential
  • Medical, dental, life, and short/long-term disability insurance
  • Generous 401(k) match
  • Generous vacation
  • Generous Paid Time Off (PTO)
  • Paid company holidays
  • Summer hours half day Fridays
  • Flexible hours
  • Employee development and growth opportunities

Position Requirements
Location
Voorhees, NJ
Full-Time/Part-Time
Full-Time
Exempt/Non-Exempt
Exempt
Benefits
EOE Statement
Concord Engineering Group, Inc. is an Equal Opportunity Employer, a drug-free workplace and does not discriminate based on race, religion, gender, gender identify, sexual orientation, national origin, or disability.
This position is currently accepting applications.

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