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Engineering Administrative Assistant Jobs (NOW HIRING)

ovisllc93023

Engineering - Administrative Assistant

Ojai, CA · On-site

$18.75 - $25.25/hr

The Engineering Administrative Assistant is responsible for all administrative activities in support of the Engineering department as pertaining to coordination of guest and Engineering requests for ...

ovisllc93023

Engineering - Administrative Assistant

Ojai, CA · On-site

$18.75 - $25.25/hr

The Engineering Administrative Assistant is responsible for all administrative activities in support of the Engineering department as pertaining to coordination of guest and Engineering requests for ...

ABM

Engineering Administrative Assistant

San Jose, CA

$28.75/hr

Support Engineering and Property Management teams with administrative tasks, including scheduling, meeting notes, data entry, document formatting, and tenant communications. * Learn and assist with ...

Omni Hotels

Engineering Administrative Assistant

Atlanta, GA · On-site

$17.25 - $23.25/hr

Engineering Administrative Assistant Essential Job Functions: Administrative Support Maintain organized digital and physical filing systems for maintenance logs, inspection reports, vendor invoices ...

Hyatt

Engineering Administrative Assistant

Vail, CO · On-site

$23/hr

Reporting to the Director of Engineering, you will be responsible for providing administrative support to the Engineering team and ensuring the smooth and efficient running of the general office.

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Engineering Administrative Assistant information

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How much do engineering administrative assistant jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for engineering administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What does an engineering administrative assistant do?

An Engineering Administrative Assistant provides administrative support to engineering teams and departments. Their duties typically include organizing schedules, handling correspondence, maintaining project documentation, preparing reports, coordinating meetings, and assisting with budgeting and procurement tasks. They help streamline office operations so engineers can focus on technical work. Strong organizational, communication, and computer skills are essential for this role.

What are the key skills and qualifications needed to thrive as an engineering administrative assistant, and why are they important?

To thrive as an Engineering Administrative Assistant, you need strong organizational skills, attention to detail, and a good understanding of office procedures, often supported by an associate’s degree or relevant experience. Familiarity with project management software, Microsoft Office Suite, and document control systems is typically required. Excellent communication, time management, and problem-solving abilities help you coordinate effectively with engineers and other stakeholders. These skills ensure smooth workflow, accurate documentation, and efficient support for engineering teams.

What are the main challenges engineering administrative assistants face when supporting technical teams?

Engineering Administrative Assistants often navigate the challenge of coordinating complex schedules and managing documentation for multiple engineers or project teams. They must quickly learn technical terminology to effectively organize project files, prepare reports, and communicate with both technical staff and external stakeholders. Adapting to fast-paced environments and prioritizing tasks during project deadlines is common, but strong organizational skills and proactive communication can help overcome these hurdles.

What is the difference between Engineering Administrative Assistant vs Engineering Secretary?

AspectEngineering Administrative AssistantEngineering Secretary
CredentialsTypically requires an associate degree or relevant certificationOften requires a high school diploma or equivalent, with some roles preferring post-secondary education
Work EnvironmentOffice settings within engineering firms or departmentsOffice environments, often in engineering or technical companies
Employer & Industry UsageCommonly used in engineering firms, construction companies, and technical departmentsUsed in engineering offices, project sites, and technical organizations
Job ResponsibilitiesAdministrative support, scheduling, document management, communicationClerical tasks, correspondence, document preparation, and scheduling

The main difference between an Engineering Administrative Assistant and an Engineering Secretary lies in their scope of responsibilities and required credentials. The Administrative Assistant often handles broader administrative tasks and may require specific certifications, while the Secretary focuses more on clerical duties. Both roles are vital in supporting engineering teams within office environments.

What cities are hiring for Engineering Administrative Assistant jobs?

Cities with the most Engineering Administrative Assistant job openings:

What states have the most Engineering Administrative Assistant jobs?

States with the most job openings for Engineering Administrative Assistant jobs include:

What are popular job titles related to Engineering Administrative Assistant jobs?

For Engineering Administrative Assistant jobs, the most frequently searched job titles are:

Infographic showing various Engineering Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 92% Full Time, 4% Part Time, 3% Contract, and 1% Nights. Highlights an 85% Physical, 4% Hybrid, and 11% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Engineering Administrative Assistant

Newport, RI • On-site

Newport Harbor Island Resort
See more jobs at Newport Harbor Island Resortexternal

$18 - $24.50/hr

Other

Medical, Dental, Vision, Retirement, PTO

Posted 14 days ago

Job description

Property Description
Newport Harbor Island Resort presents an exciting opportunity for job applicants looking to join a premier resort destination in Newport, Rhode Island. Our resort offers a picturesque location overlooking the stunning Newport Harbor, providing a unique and captivating experience for our guests. As a team member, you will have the opportunity to work in a beautiful and tranquil setting, delivering exceptional service and creating unforgettable memories for our guests. With opportunities for career growth, ongoing training, and a supportive work culture, Newport Harbor Island Resort is the perfect place to further your hospitality career. Join our team of dedicated professionals and be a part of our commitment to providing unparalleled guest experiences in one of New England's most sought-after destinations. Apply now and take the next step in your hospitality journey with Newport Harbor Island Resort! #NewportHarborIsland #RhodeIslandJobs #HospitalityCareers #ResortJobs #TeamNewportHarborIsland #LuxuryHospitality
Overview
The Engineering Administrative Assistant provides administrative and operational support to the Engineering department, helping ensure the team stays organized, responsive, and efficient. This position is responsible for coordinating work orders, maintaining department records, assisting with purchasing and invoices, managing schedules and communications, and supporting the Engineering leadership team with day-to-day administrative needs.
The ideal candidate is highly organized, detail-oriented, dependable, and comfortable working in a fast-paced hotel environment where priorities can change quickly.
Essential Duties & Responsibilities
  • Provide daily administrative support to the Director of Engineering and Engineering team
  • Monitor, organize, and follow up on engineering work orders and maintenance requests
  • Assist with tracking preventive maintenance schedules and ensuring documentation is maintained
  • Maintain accurate Engineering department files, logs, records, and reports
  • Assist with ordering supplies, parts, tools, and other department materials
  • Receive, organize, and process invoices, purchase orders, and related documentation
  • Communicate with vendors regarding orders, deliveries, invoices, and service appointments
  • Maintain vendor contact information and department records
  • Assist with scheduling outside contractors and service providers
  • Prepare correspondence, reports, spreadsheets, meeting notes, and other documents as needed
  • Assist with maintaining inventory records and monitoring supply levels
  • Coordinate department meetings and distribute information to Engineering team members
  • Track certifications, inspections, permits, licenses, and other required documentation as assigned
  • Assist with hotel inspections and compliance documentation
  • Maintain confidentiality of departmental and company information
  • Communicate effectively with all hotel departments regarding maintenance requests and operational needs
  • Assist with special projects and administrative tasks as assigned by Engineering leadership
  • Promote a safe work environment and follow all hotel safety policies and procedures
  • Maintain a professional and positive working relationship with team members, guests, vendors, and leadership
Qualifications
Qualifications
  • Previous administrative, clerical, or office experience preferred
  • Previous hotel, resort, facilities, or engineering department experience is a plus
  • Strong organizational and time-management skills
  • Excellent attention to detail and follow-through
  • Strong written and verbal communication skills
  • Proficiency with Microsoft Office, including Word and Excel
  • Ability to learn and utilize hotel maintenance/work-order and purchasing systems
  • Ability to prioritize multiple tasks in a fast-paced environment
  • Professional demeanor and excellent customer service skills
  • Ability to work independently while also supporting a team
  • Must be dependable and able to maintain accurate records
Benefits
Davidson Hospitality Group is an award-winning, full-service hospitality management company overseeing hotels, restaurants, dining and entertainment venues across the US. A trusted partner and preferred operator for Hilton, Hyatt, Kimpton, Marriott, and Margaritaville, Davidson offers a unique entrepreneurial management style and owners' mentality that provides the individualized personal service of a small company, enhanced by the breadth and depth of skill and experience of a larger company. In keeping with the company's heritage of delivering value, Davidson is comprised of four highly specialized operating verticals: Davidson Hotels, Pivot, Davidson Resorts and Davidson Restaurant Group.
In keeping with the company's heritage of delivering value to its owners and team members, Davidson offers a rich benefit program with a variety of benefits designed to enrich the lives and well-being of our team members and their families.
  • Multiple Tiers of Medical Coverage
  • Dental & Vision Coverage
  • 24/7 Teledoc service
  • Free Maintenance Medications
  • Pet Insurance
  • Hotel Discounts
  • Tuition Reimbursement
  • Paid Time Off (vacation, sick, bereavement, and Holidays).
  • 401K Match

Working at Davidson is like nowhere else. It's less of a job, more of a calling. It's part career, part revolution. Because whatever you do here, you play a part in helping redefine the way quality hospitality is delivered to our guests, our clients, our partners, and each other.
EOE AA- Minorities/Females/Vet/Disability/Gender Identity/Sexual Orientation
Davidson Hospitality is a drug free workplace. Pre-employment drug test and background check required. We participate in E-Verify.
Salary Range
USD $26.00 - USD $26.00 /Hr.

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