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Documentation Control Manager Jobs in California

SummitHR

Document Control Coordinator II

Los Angeles, CA · On-site

$35 - $45/hr

... management, contract documentation, invoice tracking, public information requests, and data management while ensuring compliance with established program procedures and document control standards.

SummitHR

Document Control Coordinator II

Los Angeles, CA · On-site

$35 - $45/hr

... management, contract documentation, invoice tracking, public information requests, and data management while ensuring compliance with established program procedures and document control standards.

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Documentation Control Manager information

What are the key skills and qualifications needed to thrive as a documentation control manager?

To thrive as a Documentation Control Manager, you need expertise in records management, document control standards, and a solid understanding of regulatory compliance, often supported by a relevant degree or certification. Familiarity with document management systems (DMS) such as SharePoint or OpenText, and knowledge of ISO standards, is typically required. Strong attention to detail, organizational skills, and effective communication help ensure accuracy and smooth collaboration across departments. These skills are crucial to maintaining data integrity, supporting audits, and ensuring efficient information flow within an organization.

What is a documentation control manager?

A Documentation Control Manager is responsible for overseeing the organization, management, and security of company documents, both digital and physical. They develop and implement document control processes to ensure that all records are accurate, up-to-date, and accessible to authorized personnel. This role is crucial in industries like construction, manufacturing, and pharmaceuticals, where regulatory compliance and quality assurance depend heavily on precise documentation. Documentation Control Managers may also supervise a team and coordinate with other departments to support audits and maintain data integrity.

What are common challenges faced by a documentation control manager, and how are they typically addressed?

A Documentation Control Manager often faces challenges related to maintaining document accuracy and ensuring timely updates across multiple departments. Managing version control and ensuring compliance with industry standards can be complex, especially in regulated environments. These challenges are typically addressed by implementing robust document management systems, establishing clear procedures for document review and approval, and providing ongoing training to staff on documentation best practices. Strong communication and collaboration skills are essential to coordinate effectively with various teams and ensure consistency.

What is the difference between Documentation Control Manager vs Document Control Specialist?

AspectDocumentation Control ManagerDocument Control Specialist
CredentialsTypically requires a bachelor’s degree and experience in document managementOften requires a high school diploma or associate degree, with relevant training
Work EnvironmentManages teams and oversees document processes in industries like manufacturing, engineering, or pharmaceuticalsPerforms document review and organization tasks within similar industries, often under supervision
Employer & Industry UsageCommonly employed in regulated industries requiring strict document controlUsed in the same industries for supporting document management activities

The Documentation Control Manager oversees the entire document control process, manages teams, and ensures compliance with industry standards. The Document Control Specialist handles day-to-day document organization and support tasks. Both roles are essential in regulated industries but differ in scope and responsibility.

What are popular job titles related to Documentation Control Manager jobs in California? For Documentation Control Manager jobs in California, the most frequently searched job titles are:
What job categories do people searching Documentation Control Manager jobs in California look for? The top searched job categories for Documentation Control Manager jobs in California are:
What cities in California are hiring for Documentation Control Manager jobs? Cities in California with the most Documentation Control Manager job openings:
Documentation Control Manager jobs near you
Infographic showing various Documentation Control Manager job openings in California as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 2% Temporary, and 1% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Document Control Coordinator II

ENGICON CM

Monterey Park, CA • On-site

$75K - $95K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 13 days ago

Job description

Benefits:
  • 401(k) matching
  • Dental insurance
  • Employee discounts
  • Health insurance
  • Paid time off
  • Training & development
  • Vision insurance

Position Description:
The Document Control Support II provides intermediate-level document control and administrative support for the BuildLACCD Program. Working under the direction of the Document Control Manager, this position is responsible for maintaining the integrity, accuracy, organization, and accessibility of program documentation. The role supports document processing, records management, contract documentation, invoice tracking, public information requests, and data management while ensuring compliance with established program procedures and document control standards. 
Provide day-to-day support to the Document Control Manager in the administration and maintenance of the program's document control system. 
  • Process, review, distribute, and track incoming and outgoing project documentation in accordance with established document control procedures. 
  • Perform high-volume data entry while ensuring the accuracy and completeness of project records. 
  • Apply document coding and indexing standards to ensure proper classification, retrieval, and organization of electronic and hard-copy records. 
  • Maintain, organize, archive, and retrieve project documents using the DocView document management system. 
  • Perform records management activities, including document retention, archiving, and disposition in accordance with program policies and records retention requirements. 
  • Support the management and maintenance of contract documents, including tracking revisions, amendments, correspondence, and supporting documentation. 
  • Assist with processing, logging, and maintaining invoice documentation and related records to support program operations. 
  • Support responses to Public Information Requests (PIRs) by locating, organizing, and preparing requested documentation in accordance with applicable procedures and timelines. 
  • Verify documentation for completeness, accuracy, and compliance before distribution and filing. 
  • Coordinate with program staff and District personnel to obtain, distribute, and maintain required project documentation. Generate document tracking logs, reports, and status updates as requested by management. 
  • Maintain confidentiality of sensitive and proprietary program information. 
  • Assist with continuous improvement of document control processes and procedures. 
  • Perform other document control and administrative duties as assigned. 

Minimum Required Qualifications:
  • Minimum of three (3) years of administrative support experience. 
  • High school diploma or equivalent required.
  •  Experience performing data entry, document processing, filing, and records management. 
  • Experience working with contracts documents, invoices, and maintaining project records. 
  • Experience using electronic document management systems. 
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and Adobe Acrobat). 
  • Strong organizational skills with the ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail. 

Preferred Qualifications:
  • Administrative experience in document control or records management. 
  • Experience using DocView or a comparable document management system.