Documentation Control Manager Jobs in Alberta (NOW HIRING)

Vista Projects is an integrated industrial engineering firm that helps clients navigate the digital transformation of their projects and operations. Our proven project execution process is based on a “single source of truth” model that eliminates the potential for inefficient engineering designs, cost overruns and project completion delays.

We believe the world needs industrial projects and that intelligent engineering data can increase the likelihood of innovative solutions getting to market. Over the years, our multi-discipline teams have conceptualized and designed some of the most challenging and successful industrial processing projects in the North American energy sector. Vista has established itself as a trusted industrial engineering partner for all types of projects, from conceptual studies and pilots to large-scale commercial expansions.

The benefits of our approach apply to new asset developments and brownfield optimization projects across several industrial markets. This includes biofuels and produced water treatment to natural gas and petrochemical processing. We are headquartered in Calgary and maintain a satellite office in Houston.

The Junior Document Control Analyst reports to the Project Lead of Document Control and Document Control Manager, also works closely with the project managers and engineers. Key duties include: 

• Receive, quality check, log, track and transmit engineering-generated and vendor documentation in an Electronic Data Management System (EDMS)
• Maintain and control files for all project documentation on the network drive
• Handle, process and distribute incoming communications from in-house disciplines and vendors to ensure the deadlines are met. 
• Set-up, track and distribute multi-discipline squad checks for vendor and engineering documentation
• Maintain document records in Client data bases as per client-specific and project-specific requirements
• When required, handle hard copy of documentation: scanning, printing, and destruction (lifting of heavy boxes is required sometimes)
• Complete document control project work to Clients’ and Company’s deadlines and processes
• Perform other duties as requested

• High School Diploma, supplemented by related post-secondary education or experience.  
• Entry level position, 0-2 years previous data entry or document control experience 
• Must possess superior attention to detail, strong work ethic, and be a self-starter, who is proactive. 
• Excellent written and verbal communication skills are required. 
• Ability to set priorities and multi-task. 
• Solid computer skills, including experience with MS Office and Excel, Adobe Acrobat DC or Bluebeam are required. Previous work with Aconex is considered an advantage.  
• Previous work in engineering companies is a plus. 
• Beginner to intermediate working knowledge of engineering terminology and various types of engineering documents is a plus. 

Working with Vista is a chance to contribute to the type of challenging municipal and industrial projects that the world requires. If that doesn’t excite you, this role likely won’t be a fit.

Challenging projects require focus and we enable our people to do their best work with modernized project systems that are based on our leading use of intelligent data-centric execution architecture. Our staff and clients like that it gives them real-time access to validated data shared across all project departments. This fosters project design and business decisions based on a single, authoritative source of truth and provides increased transparency and collaboration with team members and clients, leading to improved engineering quality and a product we can all take pride in.

An opportunity with Vista is not just a job; it is a chance to tackle challenging projects with colleagues who are among the most recognized and accomplished in their disciplines.

• A stimulating, fast-paced and challenging work environment where you will contribute to the interesting municipal and industrial engineering projects
• A robust and consistent recruitment process that ensures your colleagues are likeminded and comparably capable
• An opportunity to be a part of an entrepreneurial, technically skilled team which has established leadership in innovative engineering solutions
• A strong value-based philosophy that provides an informal, close-knit team environment, where you and your family feel like a part of our organization, and not just an employee number
• Competitive compensation and benefits, including a performance-linked variable pay program
• Company-sponsored social events and team sports
• Flexible work schedules, half-day Fridays and free parking
• An organization that values and encourages diversity

Please complete the application form below and include a cover letter concisely demonstrating how your skills and experience align with our job posting. By submitting this application, you consent to our Privacy Policy, and you consent to receive transactional electronic messages from Vista and third parties acting on our behalf.

Note: As part of the interview process there will be a technical testing component that will take up to two hours and can be completed at home on your own timeline. Candidates may be required to complete a security clearance procedure prior to receiving an offer.

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