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Documentation Assistant Jobs in Oregon (NOW HIRING)

AKS Engineering & Forestry, LLC

Office Assistant

Bend, OR

$17.75 - $23.25/hr

Document Management: Organize and maintain project-related documents and communication records ... Administrative Support: Assist with word processing, project filing, and spreadsheet tasks.

AKS Engineering & Forestry, LLC

Office Assistant

Bend, OR · On-site

$17.75 - $23.25/hr

Document Management: Organize and maintain project-related documents and communication records ... Administrative Support: Assist with word processing, project filing, and spreadsheet tasks.

1-800-Flowers

HR Compliance Assistant (Temporary)

Medford, OR · On-site

$37K - $48K/yr

Ensure Form I-9 documentation is completed accurately and within required federal timelines. * Review completed background checks, monitor screening statuses, and assist with resolving issues or ...

1 800 Flowers

HR Compliance Assistant (Temporary)

Medford, OR · On-site

$37K - $48K/yr

Ensure Form I-9 documentation is completed accurately and within required federal timelines. * Review completed background checks, monitor screening statuses, and assist with resolving issues or ...

Yugo

Assistant General Manager

Corvallis, OR · On-site

$25 - $27/hr

Maintain accurate resident records, lease files, and financial documentation. * Assist with monthly financial reporting, budget tracking, and end-of-month close processes. * Support the development ...

Yugo

Assistant General Manager

Corvallis, OR · On-site

$25 - $28/hr

Maintain accurate resident records, lease files, and financial documentation. * Assist with monthly financial reporting, budget tracking, and end-of-month close processes. * Support the development ...

Yugo

Assistant General Manager

Corvallis, OR

$25 - $27/hr

Maintain accurate resident records, lease files, and financial documentation. * Assist with monthly financial reporting, budget tracking, and end-of-month close processes. * Support the development ...

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Documentation Assistant information

What is a documentation assistant?

Documentation Assistants are professionals responsible for organizing, maintaining, and managing documents within an organization. Their tasks often include filing, scanning, updating records, and ensuring documents are accurate and accessible to authorized personnel. They may also assist in creating and formatting documents, adhering to company standards and compliance requirements. Documentation Assistants play a crucial role in supporting administrative efficiency and record-keeping.

What are some common challenges documentation assistants face when managing multiple document versions?

Documentation Assistants often encounter challenges related to version control, especially when multiple team members are updating documents simultaneously. Maintaining accuracy and ensuring that everyone is working from the most current version requires attention to detail and effective use of document management systems. Clear communication and standardized naming conventions are essential to prevent confusion and document loss. Regular training on collaboration tools and consistent file organization can help mitigate these challenges.

What are the key skills and qualifications needed to thrive as a documentation assistant, and why are they important?

To thrive as a Documentation Assistant, you need strong organizational skills, attention to detail, and proficiency in written communication, often supported by a diploma or degree in administration or a related field. Familiarity with document management systems, Microsoft Office Suite, and sometimes basic database tools is typically required. Excellent time management, adaptability, and collaborative abilities help someone excel in this role. These skills are crucial for maintaining accurate records, supporting workflow efficiency, and ensuring smooth communication within an organization.

What skills do you need to be a documentation assistant?

A documentation assistant needs strong written and verbal communication skills, attention to detail, and proficiency with office software such as Microsoft Office or Google Workspace. Familiarity with document management systems and basic knowledge of formatting and editing are also important for creating clear, organized documentation.

What are the most commonly searched types of Documentation jobs in Oregon?

The most popular types of Documentation jobs in Oregon are:

What are popular job titles related to Documentation Assistant jobs in Oregon?

For Documentation Assistant jobs in Oregon, the most frequently searched job titles are:

What job categories do people searching Documentation Assistant jobs in Oregon look for?

The top searched job categories for Documentation Assistant jobs in Oregon are:

What cities in Oregon are hiring for Documentation Assistant jobs?

Cities in Oregon with the most Documentation Assistant job openings:

Documentation Assistant jobs near you
Infographic showing various Documentation Assistant job openings in Oregon as of August 2026, with employment types broken down into 2% As Needed, 70% Full Time, 24% Part Time, 3% Contract, and 1% Nights. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution.

Office Assistant

AKS Engineering & Forestry, LLC

Bend, OR

$17.75 - $23.25/hr

Full-time

Posted 16 days ago

Job description

We're excited to announce an opening for an Office Assistant to join our administrative team in Bend, Oregon. If you're eager to be part of a respected and dynamic organization that supports diverse development, energy, and infrastructure projects, this is your chance to join a talented team where your contributions make a real impact.

What You'll Do
  • Reception/Front Desk: Serve as the first point of contact for clients and visitors, providing a welcoming and professional presence.
  • Conference Room Management: Organize and maintain conference rooms, ensuring they are ready for meetings and events.
  • Client Engagement: Engage with clients in a friendly and professional manner, both in person and over the phone.
  • Office Supplies Management: Keep the office stocked with critical materials, from pens to plotter paper to snacks and Wednesday lunches.
  • Document Management: Organize and maintain project-related documents and communication records.
  • Filing Systems: Maintain electronic filing systems and track deadlines.
  • Administrative Support: Assist with word processing, project filing, and spreadsheet tasks.
  • Project Coordination: Support project managers, manage documentation, and facilitate communication.
  • Communication: Communicate with project teams and clients via various channels.
  • Proposal Assistance: Help prepare and track client proposals and agreement letters.
  • Documentation: Assist with written documentation and project correspondence.
  • General Support: Perform additional administrative tasks as needed.
Who You Are
  • Experience: Proficient with Microsoft Office Suite and office equipment (photocopies, scanning, etc.).
  • Skills: Excellent written and verbal communication skills. Strong organizational skills with close attention to detail.
  • Attributes: Self-motivated and proactive. Must have a valid driver's license.
Nice to Have
  • Experience in a similar administrative or project coordination role in the engineering and construction industry is a huge plus.

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