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Documentation Assistant Jobs in Florida (NOW HIRING)

The Dermatology Group

Medical Assistant

Longwood, FL · On-site

$20 - $23/hr

  • Medical

  • Life

  • Retirement

  • PTO

Rooming patients, EMR documentation, assist with office procedures/surgery, prep biopsy/labs to be sent out, instruct patients on proper care following procedures, phone triage, and medical records ...

5th HQ

Bilingual (Eng/Spa) QA Documentation

Miramar, FL

$20 - $23/hr

Maintain version control of all QA documents and ensure proper archival of obsolete documents. * Assist in internal and external audits by providing documentation support. * Track document updates ...

PROVIDENCE SCHOOL

Administrative Assistant

Jacksonville, FL · On-site

$16.75 - $22.75/hr

Support departmental objectives by assisting with daily operations, documentation, scheduling, and ... Prepare reports, presentations, and meeting agendas as requested * Assist with maintenance ...

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Documentation Assistant information

What is a documentation assistant?

Documentation Assistants are professionals responsible for organizing, maintaining, and managing documents within an organization. Their tasks often include filing, scanning, updating records, and ensuring documents are accurate and accessible to authorized personnel. They may also assist in creating and formatting documents, adhering to company standards and compliance requirements. Documentation Assistants play a crucial role in supporting administrative efficiency and record-keeping.

What are some common challenges documentation assistants face when managing multiple document versions?

Documentation Assistants often encounter challenges related to version control, especially when multiple team members are updating documents simultaneously. Maintaining accuracy and ensuring that everyone is working from the most current version requires attention to detail and effective use of document management systems. Clear communication and standardized naming conventions are essential to prevent confusion and document loss. Regular training on collaboration tools and consistent file organization can help mitigate these challenges.

What are the key skills and qualifications needed to thrive as a documentation assistant, and why are they important?

To thrive as a Documentation Assistant, you need strong organizational skills, attention to detail, and proficiency in written communication, often supported by a diploma or degree in administration or a related field. Familiarity with document management systems, Microsoft Office Suite, and sometimes basic database tools is typically required. Excellent time management, adaptability, and collaborative abilities help someone excel in this role. These skills are crucial for maintaining accurate records, supporting workflow efficiency, and ensuring smooth communication within an organization.

What skills do you need to be a documentation assistant?

A documentation assistant needs strong written and verbal communication skills, attention to detail, and proficiency with office software such as Microsoft Office or Google Workspace. Familiarity with document management systems and basic knowledge of formatting and editing are also important for creating clear, organized documentation.

What are the most commonly searched types of Documentation jobs in Florida?

The most popular types of Documentation jobs in Florida are:

What are popular job titles related to Documentation Assistant jobs in Florida?

For Documentation Assistant jobs in Florida, the most frequently searched job titles are:

What job categories do people searching Documentation Assistant jobs in Florida look for?

The top searched job categories for Documentation Assistant jobs in Florida are:

What cities in Florida are hiring for Documentation Assistant jobs?

Cities in Florida with the most Documentation Assistant job openings:

Documentation Assistant jobs near you
Infographic showing various Documentation Assistant job openings in Florida as of August 2026, with employment types broken down into 2% As Needed, 72% Full Time, 21% Part Time, 4% Contract, and 1% Nights. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution.

Production Documentation Assistant - Bilingual English/Spanish

5th HQ

Hialeah, FL • On-site

$18 - $20/hr

Full-time

Re-posted 25 days ago

Job description

Location: Medley, FL
Pay: $18 – $20/hour
Schedule: Monday – Friday | 2:00 PM – 10:00 PM
(Perfect for candidates who prefer afternoons/evenings and want their mornings free.)

We are a growing baking company looking for a reliable and detail-oriented Production Administrative Technician to support our team on 2nd shift. This position does not require prior Quality Assurance experience — we will train the right person.

If you are bilingual (English/Spanish), have strong computer skills, and have worked in a production or warehouse environment, this could be a great opportunity to grow your career.

What You’ll Do

  • Assist with basic quality and production checks (training provided).

  • Enter information, track data, and maintain simple reports using Excel.

  • Support administrative tasks related to production, quality, and compliance.

  • Communicate with production staff to ensure smooth workflow.

  • Help keep records organized and accurate throughout the shift.

  • Follow company procedures and food safety guidelines.

What We’re Looking For

  • Bilingual: English & Spanish

  • Basic computer skills, including Excel (required)

  • Some administrative experience (office, clerical, data entry, etc.)

  • Experience in a production, warehouse, or manufacturing setting

  • Detail-oriented, reliable, and comfortable working independently

  • Willingness to learn and grow with the company

Quality Assurance or food industry experience is a plus but NOT required.
We will provide full training.

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About 5th HQ

Sourced by ZipRecruiter

We are a boutique Staffing & Recruiting agency that provides a full range of employment solutions that include full-time, temporary, and part-time employment in a wide range of positions, including Professional, Light Industrial, and Office Services.

Industry

Recruiting and staffing services

Headquarters location

Plantation, FL, US

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