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Documentation Assistant Jobs in Florida (NOW HIRING)

Addison Group

Document Control Specialist

Tampa, FL · On-site

$20 - $24/hr

Utilize Microsoft Excel and Word to manage reports, logs, and project documentation. * Assist with document retrieval and provide support to internal departments as needed. * Communicate effectively ...

Majic Products Inc

Be Seen First

Administrative Assistant (Bilingual)

Miami Gardens, FL · On-site

$19 - $23/hr

Prepare shipping paperwork, labels, and documentation * Assist with inventory counts and product organization * Help verify outgoing orders with warehouse staff * Provide occasional support in the ...

Majic Products Inc

Be Seen First

Administrative Assistant (Bilingual)

Miami Gardens, FL · On-site

$19 - $23/hr

Prepare shipping paperwork, labels, and documentation * Assist with inventory counts and product organization * Help verify outgoing orders with warehouse staff * Provide occasional support in the ...

Redphone Management LLC

Administrative Assistant

Tampa, FL · On-site

$17 - $23/hr

Maintain accurate sales reports, financial records, and store documentation. * Assist with onboarding new employees, including training and paperwork. * Coordinate store meetings, vendor ...

Mechanical One

Administrative Assistant

Tampa, FL · On-site

$16.50 - $22/hr

Maintain accurate sales reports, financial records, and store documentation. * Assist with onboarding new employees, including training and paperwork. * Coordinate store meetings, vendor ...

Bart Depury

Administrative Assistant

Tampa, FL · On-site

$17 - $23/hr

Maintain accurate sales reports, financial records, and store documentation. * Assist with onboarding new employees, including training and paperwork. * Coordinate store meetings, vendor ...

Mechanical One

Administrative Assistant

Tampa, FL · On-site

$17 - $23/hr

Maintain accurate sales reports, financial records, and store documentation. * Assist with onboarding new employees, including training and paperwork. * Coordinate store meetings, vendor ...

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Documentation Assistant information

What is a documentation assistant?

Documentation Assistants are professionals responsible for organizing, maintaining, and managing documents within an organization. Their tasks often include filing, scanning, updating records, and ensuring documents are accurate and accessible to authorized personnel. They may also assist in creating and formatting documents, adhering to company standards and compliance requirements. Documentation Assistants play a crucial role in supporting administrative efficiency and record-keeping.

What are some common challenges documentation assistants face when managing multiple document versions?

Documentation Assistants often encounter challenges related to version control, especially when multiple team members are updating documents simultaneously. Maintaining accuracy and ensuring that everyone is working from the most current version requires attention to detail and effective use of document management systems. Clear communication and standardized naming conventions are essential to prevent confusion and document loss. Regular training on collaboration tools and consistent file organization can help mitigate these challenges.

What are the key skills and qualifications needed to thrive as a documentation assistant, and why are they important?

To thrive as a Documentation Assistant, you need strong organizational skills, attention to detail, and proficiency in written communication, often supported by a diploma or degree in administration or a related field. Familiarity with document management systems, Microsoft Office Suite, and sometimes basic database tools is typically required. Excellent time management, adaptability, and collaborative abilities help someone excel in this role. These skills are crucial for maintaining accurate records, supporting workflow efficiency, and ensuring smooth communication within an organization.

What skills do you need to be a documentation assistant?

A documentation assistant needs strong written and verbal communication skills, attention to detail, and proficiency with office software such as Microsoft Office or Google Workspace. Familiarity with document management systems and basic knowledge of formatting and editing are also important for creating clear, organized documentation.

What are the most commonly searched types of Documentation jobs in Florida?

The most popular types of Documentation jobs in Florida are:

What are popular job titles related to Documentation Assistant jobs in Florida?

For Documentation Assistant jobs in Florida, the most frequently searched job titles are:

What job categories do people searching Documentation Assistant jobs in Florida look for?

The top searched job categories for Documentation Assistant jobs in Florida are:

What cities in Florida are hiring for Documentation Assistant jobs?

Cities in Florida with the most Documentation Assistant job openings:

Documentation Assistant jobs near you
Infographic showing various Documentation Assistant job openings in Florida as of August 2026, with employment types broken down into 2% As Needed, 72% Full Time, 21% Part Time, 4% Contract, and 1% Nights. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution.

Construction Accounting Assistant

TGSV Enterprises, Inc.

Hialeah, FL • On-site

$19 - $21/hr

Part-time

Medical, Dental, Vision, Retirement

Re-posted 25 days ago

Job description

Position Summary:
TGSV Enterprises, Inc. is a growing midsize construction management firm seeking a detail-oriented and organized Accounting Assistant to support our accounting and project finance operations. The Accounting Assistant will assist with accounts payable, subcontractor compliance, and general accounting functions. The ideal candidate is highly organized, comfortable working in a fast-paced construction environment, and capable of managing multiple priorities while maintaining accuracy and confidentiality.
Key Responsibilities:
Accounts Payable:
  • Approve vendor invoices for processing.
  • Verify invoice accuracy, coding, approvals, and supporting documentation.
  • Reconcile vendor statements and resolve discrepancies.

Project Accounting Support:
  • Assist with job cost coding and tracking project expenditures.
  • Maintain project-related accounting records and documentation.
  • Support monthly project cost reporting and budget monitoring.
  • Coordinate with project managers regarding cost allocations and billing information.

Compliance & Documentation:
  • Track subcontractor insurance certificates, W-9 forms, and compliance documentation.
  • Assist with lien waiver collection and management.
  • Maintain organized digital and physical accounting files.

General Accounting:
  • Prepare reports and spreadsheets for management review.
  • Respond to vendor, subcontractor, and internal accounting inquiries.

Qualifications:
Education & Experience:
  • Associate degree in Accounting, Finance, Business Administration, or related field preferred.
  • General experience with office administration and record keeping.

Skills & Competencies:
  • Understanding basic accounting principles.
  • Proficiency in Microsoft Excel, and Outlook.
  • Excellent attention to detail and accuracy.
  • Strong organizational and time-management skills.
  • Ability to manage multiple deadlines and priorities.
  • Strong written and verbal communication skills.
  • Ability to maintain confidentiality and professionalism.

Compensation & Benefits:
  • Health, dental, and vision insurance.
  • 401(k) with company match.
  • Professional development and training opportunities.