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Document Scanning Jobs in Virginia (NOW HIRING)

Aptara Inc.

Scanning Operator

Chantilly, VA · On-site

$18 - $21/hr

Efficiently operate document scanning equipment to digitize records. * Prepare materials for ... scanning (cut, remove staples, sort, and organize) * Review scanned files to ensure clarity ...

F&A Technologies LLC

Scanning Technician

Herndon, VA · On-site

F&A Technologies LLC (F&A) seeks an Intelligence Technical Specialist to provide document scanning support to the declassification program in the Warrenton, VA area. This position's primary ...

Marathon TS

Admin (Document Scanner) x 14

Alexandria, VA · On-site

$19.25 - $26/hr

Admins (Document Scanners) Marathon TS is seeking a team of Admins (Document Scanners) to support the Department of Homeland Security - Federal Emergency Management Agency (Client - FEMA) on a 1 + ...

SNI USA Inc

Administrative Assistant

Springfield, VA · On-site

$19 - $25.50/hr

We are seeking a highly detail-oriented Document Scanning Specialist to support a short-term project at our Springfield, VA location. This role is ideal for someone who works well independently ...

CACI

Document Digitization Specialist

Chantilly, VA · On-site

$59K - $122K/yr

Operate high-speed document scanners, microfilm scanners, microfiche scanners, and other imaging equipment to convert physical records into electronic formats. Digitize a variety of media, including ...

CACI

Document Digitization Specialist

Chantilly, VA · On-site

$59K - $122K/yr

Operate high-speed document scanners, microfilm scanners, microfiche scanners, and other imaging equipment to convert physical records into electronic formats. Digitize a variety of media, including ...

NEOSTEK Inc.

Digitization Technician

Vienna, VA · On-site

$50K - $65K/yr

Digitization & Scanning Operations * Prepare paper records for digitization, including document review, organization, and physical preparation. * Scan paper records and upload digital files to ...

Jiffy Lube

Customer Service Representative

Fredericksburg, VA · On-site

$15.75 - $21.50/hr

Basic computer competence (Email, document scanning, processing payments from customers, Microsoft Office knowledge) APPLY ONLINE TODAY, or call Dwight Price at 540-684-2379 and ask about scheduling ...

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Showing results 21-40

All JobsDocument Scanning JobsDocument Scanning Jobs in Virginia

Document Scanning information

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How much do document scanning jobs pay per hour?

As of Sep 15, 2026, the average hourly pay for document scanning in Virginia is $20.45, according to ZipRecruiter salary data. Most workers in this role earn between $16.20 and $24.33 per hour, depending on experience, location, and employer.

What is a document scanning job?

Document scanning jobs involve converting physical documents into digital formats using specialized scanners and software. Employees in these roles are responsible for preparing documents, operating scanning equipment, ensuring image quality, and organizing digital files. This process helps organizations reduce paper clutter, improve document accessibility, and securely store important information. Attention to detail and basic computer skills are important for success in this job.

What are the key skills and qualifications needed to thrive as a document scanning specialist?

To thrive as a Document Scanning Specialist, you need strong attention to detail, basic computer literacy, and experience with office equipment, often supported by a high school diploma or equivalent. Familiarity with scanning hardware, document management systems, and imaging software is typically required. Excellent organizational skills, reliability, and the ability to maintain confidentiality set top performers apart. These skills ensure accurate digital records, protect sensitive information, and support efficient workflow in document-heavy environments.

What are some common challenges faced in a document scanning role and how can they be managed?

In a document scanning role, common challenges include handling large volumes of documents efficiently, ensuring high-quality scans, and maintaining confidentiality of sensitive information. Managing these challenges often involves meticulous attention to detail, following established scanning protocols, and employing organizational skills to keep digital files properly sorted. Collaboration with team members and IT support is also essential to troubleshoot scanner issues and ensure that all digital records meet quality and security standards.

What is the difference between Document Scanning vs Data Entry Clerk?

AspectDocument ScanningData Entry Clerk
Primary RoleConverting physical or digital documents into digital images or PDFsInputting data into computer systems or databases
Skills & CertificationsAttention to detail, familiarity with scanning equipment, basic computer skillsTyping speed, accuracy, knowledge of data management software
Work EnvironmentOffice or data processing centers, often with scanning hardwareOffice settings, working with computers and data systems
Industry UsageDocument management, records digitization, archivingAdministrative, clerical, and data management roles

While both roles involve working with digital information, Document Scanning focuses on converting physical documents into digital images, whereas Data Entry Clerks input and manage data within systems. Both require attention to detail and computer skills but serve different functions in document management workflows.

What are popular job titles related to Document Scanning jobs in Virginia?

For Document Scanning jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Document Scanning jobs in Virginia look for?

The top searched job categories for Document Scanning jobs in Virginia are:

What cities in Virginia are hiring for Document Scanning jobs?

Cities in Virginia with the most Document Scanning job openings:

Document Scanning jobs near you
Infographic showing various Document Scanning job openings in Virginia as of September 2026, with employment types broken down into 2% As Needed, 80% Full Time, 13% Part Time, 4% Contract, and 1% Nights. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution, with an average salary of $42,543 per year, or $20.5 per hour.

Document Preparation Associate

Ashland, VA • On-site

A+ Consulting, Inc.
Recruiting and Staffing Services • 11 - 50 employees
Learn more about A+ Consulting, Inc.external

Contractor

Posted 15 days ago

Job description

Digital Imaging Company seeks Document Preppers to join Document Prep Team in a large production environment. These individuals will be dedicated to sorting, organizing and ensuring documents are properly prepared for downstream scanning operations.

Shift: Monday - Friday 7:00am - 3:30pm

Key Responsibilities 
          - Validation/Reconciliation of boxes/files received
  • Prepare a wide array of document types and conditions for scanning
  • Prepare document for scanning by removing staples, clips, rubber bands or any type of bindings or obstructions
  • Identify and report damaged or fragile documents that require special handling
  • Identify and report undersized documents that may need special handling
  • Ability to use handheld scanner to scan the box barcode
  • Insert slip sheets at the appropriate level (physical division) to establish document separation
  • Identify the location of oversized document and out-sort for wide format scanning
  • Escalate exception items identified during production to the lead
  • Maintain an organized workflow to meet daily production goals
  • Assist with other document preparation tasks as needed
 
Qualifications:
 * High school diploma or equivalent (ideal for recent graduates)
 * Strong attention to detail and ability to stay focused on repetitive tasks
 * Ability to meet production goals and deadlines
 * Good hand‑eye coordination and comfort working with physical documents
 * Ability to stand or sit for extended periods, depending on task requirements
 * Reliability, punctuality, and a strong work ethic
 * Ability to work well independently and within a team environment
 * Experience working in records management, document processing, warehouse, or production environment is preferred

Work Environment:
 This position takes place in a production-style document scanning facility. Training will be provided on all preparation procedures and document‑handling guidelines.

Education:Employment Type: CONTRACTOR

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