Document Scanning Jobs in Oklahoma (NOW HIRING)

We are currently looking for a Full Time Physical Records Scanning Technician to join our Electronic Records team located at the Administrative Service Center working .
Summary:
The Physical Records Scanning Technician provides accurate and efficient digital conversion of physical records. This position is responsible for operating scanning equipment, maintaining records integrity, and ensuring compliance with organizational policies regarding records management, confidentiality, and security.
Responsibilities:
* Operates and maintains scanning equipment in accordance with established procedures to create high-quality digital records from physical documents.
* Scan and process existing and newly received records being stored at the Tribal Records Center, including permanent, archived, and confidential records
* Ensures the proper handling, tracking, and security of records in compliance with departmental and organization policies and procedures
* Monitors scanning projects and provides status updates regarding progress, completion and potential issues
* Inspect digital scans to ensure they are legible, properly aligned and not missing any data
* Provides first class customer service to both internal and external customers and responds to inquiries, compliments, and/or complaints with professionalism, courtesy, and efficiency
* Completes all training and development requirements and participates in continuing education opportunities
* Works in a collaborative and supportive manner to support the productivity and safety of the work area, team members and customers of all types
- Maintains a clean, organized work area and ensures a safe environment
- Maintains and promotes professionalism
- Punctual and consistent in meeting start time, work schedule, attendance and other assigned work time metrics
- Adheres to Chickasaw Nation dress code standards
* Maintains a safe and organized work environment
* Maintains knowledge of and follows all rules, regulations, policies and guidelines for assigned area
* Obtains job specific training, including but not limited to: HIPAA, compliance, safety, and operation of heavy equipment
* Performs all other duties as assigned
Competencies:
Essential:
* Ability to establish and maintain effective working relationships with Federal, State regulatory agencies, contract providers, vendors, law enforcement agencies, co-workers, and the general public
* Able to follow instructions, both written and oral
* Able to adhere to all scheduling and attendance requirements
* Ability to maintain a high level of confidentiality in all matters
* Good driving record and be insurable by the Chickasaw Nation
* Must be detail-oriented
* Ability to work independently
* Honesty, truthfulness, reliability, accountability
* Able to read, understand, apply, and retain knowledge of Chickasaw Nation, departmental, divisional and all other rules, regulations, policies, procedures and guidelines
* Knowledge of records management processes
* Organizational and time-management abilities
* Able to verbally communicate in a professional and positive manner with other team members, departments, guests and management
Skills:
Essential:
* Intermediate computer skills
* Skilled in operating a computer and/or other equipment related to specific role (i.e. automated currency counters, calculator, projector, binding machine, other related office equipment)
* Skills in utilizing various software for multiple purposes
Experience:
Nonessential:
* 1 year directly related experience
Education:
Essential:
* High School, GED or Equivalent
Credentials:
Essential:
* Standard Driver's License
Working Conditions:
Essential:
* Works in an office setting
* Fast-paced environment
* May have to load and transport office equipment, supplies, and other items
* Sitting up to 75% of shift
* Standing up to 75% of shift
* Sometimes lift and or carry up to 25 lbs
Training
*It is the responsibility of each employee to attend required training for their position or profession as determined by their line of support (LOS) or the leadership of the Chickasaw Nation. It is the responsibility of those who supervise, manage or otherwise lead employees or teams to ensure each employee has access to and receives all required training.
Mission, Vision & Core Values
Mission:
*To enhance the overall quality of life of the Chickasaw people.
Vision:
*To be a nation of successful and united people with a strong cultural identity.
Core Values:
*The Chickasaw People
*Cultural Identity
*Servant Leadership
*Selflessness
*Can Do Attitude
*Perseverance
*Stewardship
*Trust and Respect
*Loyalty
*Honesty and Integrity
*Teamwork