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Document Scanning Clerk Jobs (NOW HIRING)

Kelly Services

Scanning Clerk

Columbia, MD

$20/hr

You'll be: • Conducting large format scanning of documents. • On your feet all day, ensuring ... Apply to be a Clerk today! #cb #p1 As part of our promise to talent, Kelly supports those who work ...

Kelly Services

Scanning Clerk

Vienna, VA

$17/hr

You'll be: • Conducting large format scanning of documents. • On your feet all day, ensuring ... Apply to be a Clerk today! #cb #p1 As part of our promise to talent, Kelly supports those who work ...

Kelly Services

Scanning Clerk

Vienna, VA

$17/hr

You'll be: • Conducting large format scanning of documents. • On your feet all day, ensuring ... Apply to be a Clerk today! #cb #p1 As part of our promise to talent, Kelly supports those who work ...

Kelly Services

Scanning Clerk

Columbia, MD

$20/hr

You'll be: • Conducting large format scanning of documents. • On your feet all day, ensuring ... Apply to be a Clerk today! #cb #p1 As part of our promise to talent, Kelly supports those who work ...

CTG, Inc.

Document Scanning Associate

Richmond, VA

$19.57/hr

CTG is seeking to fill a Document Scanning Associate opening for our client in Richmond, VA in ... Data entry work experience (Data Entry Operator or Office Clerk preferred but not required)

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Document Scanning Clerk information

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How much do document scanning clerk jobs pay per hour?

As of Jun 10, 2026, the average hourly pay for document scanning clerk in the United States is $18.19, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $19.47 per hour, depending on experience, location, and employer.

What is the difference between Document Scanning Clerk vs Data Entry Clerk?

AspectDocument Scanning ClerkData Entry Clerk
Primary RoleScanning, digitizing, and organizing physical documentsInputting data into digital systems from various sources
Work EnvironmentOffices, archives, data centersOffices, call centers, administrative settings
Required SkillsAttention to detail, familiarity with scanning equipmentTyping speed, accuracy, basic computer skills
Common CertificationsNone typically required, but records management certifications helpNone typically required, but data management certifications are beneficial

While both roles involve working with digital information, Document Scanning Clerks focus on converting physical documents into digital formats, whereas Data Entry Clerks primarily input data into systems. Understanding these differences helps employers and job seekers find the right fit for their skills and career goals.

What are Document Scanning Clerks?

Document Scanning Clerks are administrative professionals responsible for converting paper documents into digital formats by using scanners and specialized software. They organize, prepare, and scan documents, ensuring that files are accurately digitized and stored in electronic databases. Additionally, they may verify the clarity and completeness of scanned files, maintain confidentiality, and follow data management protocols. Their work helps organizations improve document accessibility, reduce physical storage needs, and streamline information retrieval.

What are the key skills and qualifications needed to thrive as a Document Scanning Clerk, and why are they important?

To thrive as a Document Scanning Clerk, you need strong attention to detail, organizational skills, and a high school diploma or equivalent. Familiarity with scanning equipment, document management systems, and OCR (Optical Character Recognition) software is typically required. Reliability, efficiency, and the ability to maintain confidentiality are important soft skills in this role. These skills ensure accurate digitization, secure handling of sensitive information, and efficient workflow in document management processes.

What is the highest paying court clerk job?

The highest paying court clerk positions are typically senior or supervisory roles, such as Court Clerk Supervisor or Court Administrator, which can earn higher salaries due to increased responsibilities. Salaries vary by jurisdiction but generally range from $50,000 to over $80,000 annually for experienced professionals with specialized skills or certifications.

What are some common challenges faced by Document Scanning Clerks, and how can they be managed effectively?

Document Scanning Clerks often encounter challenges such as handling large volumes of paperwork, maintaining accuracy during data entry, and managing sensitive information securely. To manage these effectively, it’s important to develop strong organizational skills, pay close attention to detail, and follow established protocols for document handling and confidentiality. Regular communication with team members and utilizing efficient scanning software can also help streamline the workflow and reduce errors.

What does a scanning clerk do?

A scanning clerk is responsible for converting physical documents into digital formats using scanners and imaging software. They organize, verify, and ensure the quality of scanned files, often working in an office environment with attention to detail and familiarity with document management systems.
More about Document Scanning Clerk jobs
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Document Scanning Clerk jobs near you
Infographic showing various Document Scanning Clerk job openings in the United States as of June 2026, with employment types broken down into 2% As Needed, 79% Full Time, 14% Part Time, and 5% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $37,845 per year, or $18.2 per hour.

Scanning Clerk

Zenith American Solutions, Inc.

Oak Brook, IL

$19.23/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 23 days ago

Zenith American Solutions rating

8.2

Company rating: 8.2 out of 10

Based on 9 frontline employees who took The Breakroom Quiz

72nd of 426 rated business services

Job description

Title: Scanning Clerk Department: Pension Accounting
Union: UFCW 1546 Grade: 20
Position Summary

The Scanning Clerk handles all mailroom activities, and scans and inventories documents.

"Has minimum necessary access to Protected Health Information (PHI) and Personally Identifiable Information (PII) by Job Description/Role."


Key Duties and Responsibilities

  • Sorts, opens, and distributes mail

  • Handles shipping and receiving packages for multiple internal departments and regional offices; inventories products and assets received

  • Inventories checks received through mail; makes copies for notification to appropriate department and distributes original checks to appropriate department for processing

  • Sorts and organizes batches of documents awaiting inventory; logs and scans batches

  • Orders and scans historical files/documents

  • Performs basic scanner cleaning and maintenance

  • Notifies management when scanner in need of repair and supply levels are low

  • Oversees lobby activity; greets and registers visitors (in designated offices)

  • Performs other duties as assigned

Minimum Qualifications

  • High school diploma or GED

  • Proficient with MS Office tools and applications

Preferred Qualifications

  • Healthcare background

*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee of this job. Duties, responsibilities and activities may change at any time with or without notice.

Working Conditions/Physical Effort

  • Prolonged periods of sitting at a desk and working on a computer.

  • Must be able to lift up to 25 pounds at times.

Disability Accommodation

Consistent with the Americans with Disabilities Act (ADA) and other applicable federal and state law, it is the policy of Zenith American Solutions to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Recruiting Department at recruiting@zenith-american.com, and we would be happy to assist you.

Please note that in compliance with certain state law, we are displaying salary. This rate is intended for hires into this location.

Compensation: $19.23/hr

Zenith American Solutions


Real People. Real Solutions. National Reach. Local Expertise.


We are currently looking for a dedicated, energetic employee with the necessary skills, initiative, and personality, along with the desire to get the most out of their working life, to help us be our best every day.

Zenith American Solutions is the largest independent Third Party Administrator in the United States and currently operates over 44 offices nationwide. The original entity of Zenith American has been in business since 1944. Our company was formed as the result of a merger between Zenith Administrators and American Benefit Plan Administrators in 2011. By combining resources, best practices and scale, the new organization is even stronger and better than before.

We believe the best way to realize our better systems for better service philosophy is to hire the best employees. We're always looking for talented individuals who share our dedication to high-quality work, exceptional service and mutual respect. If you're interested in working in an environment where people - employees and clients - really matter, consider bringing your talents to Zenith American!

We realize the importance a comprehensive benefits program to our employees and their families. As part of our total compensation package, we offer an array of benefits including health, vision, and dental coverage, a retirement savings 401(k) plan with company match, paid time off (PTO), great opportunities for growth, and much, much more!

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