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Document Scanning Clerk Jobs (NOW HIRING)

Scanning Clerk

Marshfield, MA · On-site

$16.50 - $19.75/hr

Overview The Scanning Clerk is responsible for maintaining high standards of pricing integrity ... documented timeframes.3. Ensure all shelves and displays are blocked and straightened after ...

Scanning Clerk

Mashpee, MA · On-site

$16.50 - $19.75/hr

Overview The Scanning Clerk is responsible for maintaining high standards of pricing integrity ... documented timeframes. 3. Ensure all shelves and displays are blocked and straightened after ...

Document Entry Clerk

Sacramento, CA

$18.25 - $21.50/hr

The Document Preparation Clerk performs high volume advanced data entry work. while ensuring high ... This role requires attention to detail, proficiency with scanning equipment, and a strong ...

Document Entry Clerk

$17.50 - $20.75/hr

Company Description The Document Preparation Clerk performs high volume advanced data entry work ... This role requires attention to detail, proficiency with scanning equipment, and a strong ...

Scanning Clerk

Boca Raton, FL

$16 - $19.25/hr

The primary function of the Scanning Clerk is to scan paper documents and organize scanned ... Scans paper documents. * Organizes scanned documents into electronic files. * Keep mailroom ...

New

Ensure documents are accurately scanned and properly indexed. * Dispose of physical documents in designated shred bins when appropriate. Additional Skills & QualificationsStrong attention to detail ...

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Document Scanning Clerk information

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$10

$18

$24

How much do document scanning clerk jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for document scanning clerk in the United States is $18.19, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $19.47 per hour, depending on experience, location, and employer.

What is a document scanning clerk?

Document Scanning Clerks are administrative professionals responsible for converting paper documents into digital formats by using scanners and specialized software. They organize, prepare, and scan documents, ensuring that files are accurately digitized and stored in electronic databases. Additionally, they may verify the clarity and completeness of scanned files, maintain confidentiality, and follow data management protocols. Their work helps organizations improve document accessibility, reduce physical storage needs, and streamline information retrieval.

What are the key skills and qualifications needed to thrive as a document scanning clerk?

To thrive as a Document Scanning Clerk, you need strong attention to detail, organizational skills, and a high school diploma or equivalent. Familiarity with scanning equipment, document management systems, and OCR (Optical Character Recognition) software is typically required. Reliability, efficiency, and the ability to maintain confidentiality are important soft skills in this role. These skills ensure accurate digitization, secure handling of sensitive information, and efficient workflow in document management processes.

What are some common challenges faced by document scanning clerks, and how can they be managed effectively?

Document Scanning Clerks often encounter challenges such as handling large volumes of paperwork, maintaining accuracy during data entry, and managing sensitive information securely. To manage these effectively, it’s important to develop strong organizational skills, pay close attention to detail, and follow established protocols for document handling and confidentiality. Regular communication with team members and utilizing efficient scanning software can also help streamline the workflow and reduce errors.

What is the difference between Document Scanning Clerk vs Data Entry Clerk?

AspectDocument Scanning ClerkData Entry Clerk
Primary RoleScanning, digitizing, and organizing physical documentsInputting data into digital systems from various sources
Work EnvironmentOffices, archives, data centersOffices, call centers, administrative settings
Required SkillsAttention to detail, familiarity with scanning equipmentTyping speed, accuracy, basic computer skills
Common CertificationsNone typically required, but records management certifications helpNone typically required, but data management certifications are beneficial

While both roles involve working with digital information, Document Scanning Clerks focus on converting physical documents into digital formats, whereas Data Entry Clerks primarily input data into systems. Understanding these differences helps employers and job seekers find the right fit for their skills and career goals.

What does a document scanning clerk do?

A document scanning clerk is responsible for digitizing paper documents by scanning them into electronic formats. They organize, quality-check, and file digital copies, often using scanning software and maintaining accurate records. Attention to detail and familiarity with document management systems are important skills for this role.
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Infographic showing various Document Scanning Clerk job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 80% Full Time, 13% Part Time, and 5% Contract. Highlights an 90% Physical, 3% Hybrid, and 7% Remote job distribution, with an average salary of $37,845 per year, or $18.2 per hour.

Scanning Clerk

Marshfield, MA • On-site

Roche Brothers
Construction • 51 - 200 employees

$16.50 - $19.75/hr

Full-time

Re-posted 10 days ago


Job description

Overview

The Scanning Clerk is responsible for maintaining high standards of pricing integrity throughout the entire store. The Scanning Clerk ensures all pricing is accurate and understandable to our customers. They share responsibility for ensuring price scanners and printers are operational and scanning correctly with Store Managers/Assistant Store Managers. In addition, they maintain an accurate scanning price file for all items, as well as, assist with proper product rotation and item placement/removal following all state pricing laws, company guidelines, processes, procedures and best practices. The Scanning Clerk will take advice and direction from the Store Manager and/or Assistant Store Manager.

Minimum Qualifications
  • Must be at least 18 years of age.
  • Must have a High School Diploma or equivalent.
  • Flexibility to work up to eight (8) hour days; Monday through Friday; weekends if scheduled.
  • Must be able to operate computers and hand-held scanning machines.
  • Must be extremely detail oriented; accuracy and attention to detail is imperative.
  • Must be able to read, write and speak English proficiently.
  • Must have the ability to understand and follow English directions.
  • Self-motivated individual with strong organizational skills, and the ability to work with minimal supervision.
  • Excellent oral and written communications skills.
  • Ability to work with people of various backgrounds, personality traits and levels of authority to accomplish department and Company goals.
  • Successful completion of pre-employment/promotion drug screen and criminal background check. (Timeline must fall within Company guidelines.)
  • Responsibilities
  •  Maintain weekly Maintenance Report by performing audits including, but not limited to, the following:a. New Items - ensuring new items on the shelf have the proper price tag displayed.b. Price Changes (Ups/Downs and New Lower Prices) - following procedure to ensure proper pricing on items.c. Discontinued Product - properly identify on the shelf what items are flagged to be discontinued.d. Deleted Product - remove deleted items from the shelf in all departments.
  • 2. Perform weekly Ad Checks ensuring all items in the weekly flyer scan as advertised, are properly displayed, have correct signage and scan correctly.

    ESSENTIAL JOB FUNCTIONS: (continued)3. Ensure daily that all price scanners and printers in the store are operational.4. Separate, Sort and Distribute Weekly Shelf Tags to appropriate departments.5. Perform a weekly Aisle Scan ensuring all merchandise is properly tagged and scanning correctly.6. Ensure that store signage standards are maintained.7. Check date codes, ensuring proper rotation per company guidelines. Remove and scan out any out of code product on the shelf.8. Notify the Store Manager or Assistant Store Manager of potential shrink problems (damaged or missing merchandise), out-of-stock situations, potential security problems and customer requests/complaints.9. Notify Merchandising Systems Department personnel of any pricing or item issues found utilizing appropriate forms.10. Ensure all store personnel informs Scanning Clerk of pricing problems, tag issues or item data issues. 11. Scan items in need of replacement tags. Create and print out tag batches using the sign system - hanging all replacement tags.

    SUPPLEMENTAL JOB FUNCTIONS:1. Create signage when needed.2. File and maintain copies of logs, reports and forms at store level for documented timeframes.3. Ensure all shelves and displays are blocked and straightened after rotating a section.4. Clean shelves when needed.5. Attend meetings when needed.6. Other duties as assigned by the Store Manager, Assistant Store Manager or the Company.7. Practice the "Golden Rule" and work with all associates as a team.8. Work in a style that is Respectful, Supportive, and Team-Oriented (RSTO).

    MINIMUM KNOWLEDGE, SKILLS AND QUALIFICATIONS REQUIRED: Must have a High School Diploma or equivalent. Must be able to operate computers. Must have experience working with handhelds and front-end registers. Excellent oral and written communication skills. Must be able to identify and correct problems. Must have a sense of urgency.

    Physical Demands: (per work day)

    Physical Demands: (per work day)Never (N) 0%Occasionally (O) 1-33%Frequently (F) 34-66%Continuously (C) 67-100%

    1. Standing: C surface type: tile/concrete2. Walking: C surface type: tile/concrete3. Carrying: F up to 40 lbs.4. Pushing: F up to 200 lbs.5. Lifting: F up to 40 lbs.6. Pulling: O up to 200 lbs.7. Reaching: C level: waist/overhead8. Climbing: O up to 10 ft.9. Sitting: O10. Bending: O11. Balancing: F12. Stooping: C13. Kneeling: F14. Crouching: F15. Handling: C16. Fingering: C17. Feeling: C18. Crawling: O19. Talking: C20. Seeing: C21. Hearing: C22. Smelling: O

    Job Location: (place where work is performed)Retail Store Locations

    Work Conditions: Environment involved is inside outside cold heat wet/humidity

    Safety Risk FactorsNever (N) 0%Occasionally (O) 1-33%Frequently (F) 34-66%Continuously (C) 67-100%

    1. Loud Noise O2. twisting of back and neck F3. Slippery floor surface O4. Cluttered floor surface O5. Hazardous equipment (mechanical moving parts) O6. Contact with sharp objects O7. Contact with skin irritant O8. Toxic exposure (see material safety data sheet) O9. Nuisance dust, fumes, sprays O10. Hazardous cleaning solutions O

    Schedule: varied day evenings weekends holidays

    Machines, tools, equipment, etc...Computers, front end terminals, scanning system, price scanners and printers, scales, hand-held machines, copy machines, and printers.

    The above is intended to describe the essential and supplemental functions of this job. It is not to be construed as an exhaustive statement of all supplemental duties, responsibilities or non-essential requirements.

    Hiring Range: In accordance with MA Pay Transparency requirements, the following represents a good faith estimate of the hiring range for this position. At Roche Bros., we carefully consider a wide range of non-discriminatory factors when determining salary. Actual salaries will vary depending on factors including but not limited to education, experience, qualifications, and internal equity. The hiring range for this position is $15.40 - $20.10 per hour.

    Employment Type: FULL_TIME