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Document Scanning Clerk Jobs (NOW HIRING)

MM International

Document Scanning Clerk

Coppell, TX · On-site

$17.50/hr

Inspect documents for tears, folds, or sticky notes that may interfere with scanning. * Flatten pages and repair any damage if necessary. Batch Preparation * Group documents into batches suitable for ...

Powell Watson Automotive Group

Scanning Clerk

Laredo, TX · On-site

$13.75 - $16.50/hr

Documents that previously filled filing cabinets and took up precious office space can now be ... Our new scanning clerk will work to ensure that documents scanned in this way are accurate and the ...

Powell Watson Automotive Group

Scanning Clerk

Laredo, TX

$13.75 - $16.50/hr

Documents that previously filled filing cabinets and took up precious office space can now be ... Our new scanning clerk will work to ensure that documents scanned in this way are accurate and the ...

Powell Watson Automotive Group

Scanning Clerk

Laredo, TX

$14 - $17/hr

Documents that previously filled filing cabinets and took up precious office space can now be ... Our new scanning clerk will work to ensure that documents scanned in this way are accurate and the ...

Robert Half

Scanning Clerk

Boston, MA · On-site

$19 - $21/hr

We are looking for an Imaging/Coding Associate (Scanning Clerk) to support high-volume document handling and digital records processing in Boston, Massachusetts. This is a Contract position focused ...

Greenkey Resources

Scanning Clerk

Tampa, FL

$15 - $18.25/hr

The scanning clerk is responsible for turning paper documents into digital copies using scanning equipment. Day-to-day duties typically include managing and storing files on a computer, raising ...

Chapman Volkswagen Tucson

Scanning Clerk

Tucson, AZ · On-site

$15.50 - $18.50/hr

Scanning Clerk Chapman Automotive Group is one of the largest and most respected automotive groups ... Prepare paper documents for scanning by removing staples, repairing damaged pages, and organizing ...

Roche Bros Supermarkets

Scanning Clerk

Mashpee, MA · On-site

$16.50 - $19.75/hr

Overview The Scanning Clerk is responsible for maintaining high standards of pricing integrity ... documented timeframes.3. Ensure all shelves and displays are blocked and straightened after ...

Roche Bros. Supermarkets

Scanning Clerk

Mashpee, MA · On-site

$16.50 - $19.75/hr

Overview The Scanning Clerk is responsible for maintaining high standards of pricing integrity ... documented timeframes. 3. Ensure all shelves and displays are blocked and straightened after ...

Roche Brothers

Scanning Clerk

Mashpee, MA

$16.50 - $19.75/hr

Overview The Scanning Clerk is responsible for maintaining high standards of pricing integrity ... documented timeframes.3. Ensure all shelves and displays are blocked and straightened after ...

Roche Bros. Supermarkets

Scanning Clerk

Mashpee, MA

$16.50 - $19.75/hr

The Scanning Clerk is responsible for maintaining high standards of pricing integrity throughout ... documented timeframes. 3. Ensure all shelves and displays are blocked and straightened after ...

Zenith American Solutions

Scanning Clerk

Hinsdale, IL · On-site

$19.23/hr

Scanning Clerk Department: Pension Accounting Union: UFCW 1546 Grade: 20 Position Summary The ... Sorts and organizes batches of documents awaiting inventory; logs and scans batches * Orders and ...

Zenith American Solutions

Scanning Clerk

Oak Brook, IL · On-site

$19.23/hr

Scanning Clerk Department: Pension Accounting Union: UFCW 1546 Grade: 20 Position Summary The ... Sorts and organizes batches of documents awaiting inventory; logs and scans batches * Orders and ...

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Document Scanning Clerk information

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How much do document scanning clerk jobs pay per hour?

As of Jul 31, 2026, the average hourly pay for document scanning clerk in the United States is $18.19, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $19.47 per hour, depending on experience, location, and employer.

What is the difference between Document Scanning Clerk vs Data Entry Clerk?

AspectDocument Scanning ClerkData Entry Clerk
Primary RoleScanning, digitizing, and organizing physical documentsInputting data into digital systems from various sources
Work EnvironmentOffices, archives, data centersOffices, call centers, administrative settings
Required SkillsAttention to detail, familiarity with scanning equipmentTyping speed, accuracy, basic computer skills
Common CertificationsNone typically required, but records management certifications helpNone typically required, but data management certifications are beneficial

While both roles involve working with digital information, Document Scanning Clerks focus on converting physical documents into digital formats, whereas Data Entry Clerks primarily input data into systems. Understanding these differences helps employers and job seekers find the right fit for their skills and career goals.

What are Document Scanning Clerks?

Document Scanning Clerks are administrative professionals responsible for converting paper documents into digital formats by using scanners and specialized software. They organize, prepare, and scan documents, ensuring that files are accurately digitized and stored in electronic databases. Additionally, they may verify the clarity and completeness of scanned files, maintain confidentiality, and follow data management protocols. Their work helps organizations improve document accessibility, reduce physical storage needs, and streamline information retrieval.

What are the key skills and qualifications needed to thrive as a Document Scanning Clerk, and why are they important?

To thrive as a Document Scanning Clerk, you need strong attention to detail, organizational skills, and a high school diploma or equivalent. Familiarity with scanning equipment, document management systems, and OCR (Optical Character Recognition) software is typically required. Reliability, efficiency, and the ability to maintain confidentiality are important soft skills in this role. These skills ensure accurate digitization, secure handling of sensitive information, and efficient workflow in document management processes.

What are some common challenges faced by Document Scanning Clerks, and how can they be managed effectively?

Document Scanning Clerks often encounter challenges such as handling large volumes of paperwork, maintaining accuracy during data entry, and managing sensitive information securely. To manage these effectively, it’s important to develop strong organizational skills, pay close attention to detail, and follow established protocols for document handling and confidentiality. Regular communication with team members and utilizing efficient scanning software can also help streamline the workflow and reduce errors.
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Document Scanning Clerk jobs near you
Infographic showing various Document Scanning Clerk job openings in the United States as of July 2026, with employment types broken down into 78% Full Time, 11% Temporary, and 11% Contract. Highlights an 100% In-person job distribution, with an average salary of $37,845 per year, or $18.2 per hour.

Document Scanning Clerk

BIGNAULT & CARTER, LLC

Pooler, GA

Full-time

Re-posted 11 days ago

Job description

The Document Scanning Clerk is responsible for the accurate and timely conversion of paper records into digital format, ensuring all scanned documents are properly named, indexed, and stored in accordance with company protocols. This role supports the legal, HR, and administrative teams by maintaining organized, accessible, and confidential electronic records.

DUTIES AND RESPONSIBILITIES:

  • Prepare physical documents for scanning.

  • Operate scanning equipment and software to digitize a variety of legal, financial, and administrative records.

  • Review scanned images for clarity and completeness; rescan as needed to ensure quality.

  • Accurately name, index, and file digital documents in the firm’s document management system.

  • Maintain confidentiality and security of sensitive information at all times.

  • Perform routine maintenance on scanning equipment and report technical issues promptly.

  • Assist with retrieval of electronic records and support staff requests for scanned documents.

  • Track scanning progress and maintain logs or reports as required.

  • Support general office administration as needed (filing, copying, light clerical work).

NECESSARY SKILLS AND QUALIFICATIONS:

  • High school diploma or equivalent required; some college or office experience preferred.

  • Familiarity with office equipment (scanners, copiers, computers) and basic troubleshooting.

  • Strong attention to detail and organizational skills.

  • Ability to handle confidential information with discretion.

  • Basic proficiency with Microsoft Office and file management systems.

  • Ability to work independently and as part of a team.

  • Reliable attendance and punctuality.

SCHEDULE & WORK ENVIRONMENT

  • On‑site, standard business hours; occasional flexibility based on office coverage needs.

  • Dress and personal appearance should reflect professional standards as outlined in company guidance.

COMPENSATION & BENEFITS

  • Competitive hourly pay commensurate with experience.

  • Hands‑on training with opportunities for growth.