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Document Control Jobs in Portland, OR (NOW HIRING)

Actalent

Document Control Specialist

Happy Valley, OR · Hybrid

$23 - $29/hr

Technical Documentation Control Analyst I The Technical Documentation Control Analyst I is responsible for ensuring data integrity for service parts catalogs and downstream systems in collaboration ...

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Kerr Contractors

Project Manager

Woodburn, OR · On-site

Administers prime contracts, subcontracts, including communications, document control, change management, payments, budget updates, review of performance of direct reports, and schedule management.

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All JobsDocument Control JobsDocument Control Jobs in Portland, OR

Document Control information

See Portland, OR salary details

$10

$23

$32

How much do document control jobs pay per hour?

As of Jul 25, 2026, the average hourly pay for document control in Portland, OR is $23.05, according to ZipRecruiter salary data. Most workers in this role earn between $18.37 and $26.54 per hour, depending on experience, location, and employer.

What is document control?

Document control is a systematic process used to manage, track, and organize documents within an organization. It ensures that important records, such as policies, procedures, and technical documents, are accurate, up-to-date, and accessible to authorized personnel. Document controllers play a key role in maintaining document integrity, version control, and compliance with industry standards or regulatory requirements. This process is essential in industries like construction, manufacturing, and pharmaceuticals to maintain quality and meet audit standards.

Is document control a good career?

Document control is a viable career that involves managing and organizing company records, often requiring skills in software tools like SharePoint or document management systems. It offers opportunities in industries such as construction, manufacturing, and engineering, with roles typically requiring attention to detail and organizational skills. Career growth can include advancing to senior or managerial positions, especially with relevant certifications or experience.

What are some common challenges faced in a Document Control role, and how can they be managed effectively?

One of the main challenges in Document Control is maintaining accuracy and consistency across multiple versions of documents, especially when collaborating with various departments. Managing tight deadlines while adhering to strict compliance standards can also be demanding. To handle these challenges, it’s important to establish clear document management procedures, utilize reliable document control software, and communicate regularly with team members. Staying organized and detail-oriented helps ensure documents remain up to date and accessible, supporting smooth project workflows.

How do I get into document control?

To enter a document control role, candidates typically need a high school diploma or equivalent, with some positions preferring an associate's or bachelor's degree in a related field. Developing skills in document management software, such as SharePoint or Aconex, and understanding industry standards like ISO can improve job prospects. Gaining experience through internships or entry-level administrative roles can also help build relevant skills for a document control position.

What is the difference between Document Control vs Document Coordinator?

AspectDocument ControlDocument Coordinator
CertificationsOften requires records management or document control certificationsMay have similar certifications but less specialized
Work EnvironmentTypically in industries like construction, engineering, manufacturingWorks in similar environments, supporting project teams
Employer & Industry UsageCommon in regulated industries requiring strict document managementUsed in project-based industries for document support
Search & Comparison IntentOften searched for in context of document management rolesCompared for similar administrative or support roles

Document Control and Document Coordinator roles share similarities in managing project documents, but Document Control usually involves stricter compliance and version control, often requiring specific certifications. Document Coordinators tend to focus on supporting document workflows within project teams. Both roles are vital in industries like construction and engineering, but their focus and responsibilities differ slightly.

What does a document control do?

A document control professional manages and maintains company documents to ensure accuracy, consistency, and compliance. They organize, track, and distribute documents using document management systems and often verify that records meet industry standards and regulations.

What are the key skills and qualifications needed to thrive as a Document Control Specialist, and why are they important?

To thrive as a Document Control Specialist, you need strong organizational skills, attention to detail, and familiarity with records management procedures, usually supported by a relevant diploma or experience in administration. Proficiency with document management systems (DMS), version control software, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities make someone stand out in this position. These skills ensure the accurate handling, retrieval, and security of critical documents, supporting compliance and operational efficiency.

What is a document controller job?

A document controller is responsible for managing and organizing company documents, ensuring they are accurate, up-to-date, and accessible. This role often involves using document management software, maintaining version control, and supporting compliance with industry standards. Strong organizational skills and attention to detail are essential for success in this position.
What are the most commonly searched types of Document Control jobs in Portland, OR? The most popular types of Document Control jobs in Portland, OR are:
What are popular job titles related to Document Control jobs in Portland, OR? For Document Control jobs in Portland, OR, the most frequently searched job titles are:
What job categories do people searching Document Control jobs in Portland, OR look for? The top searched job categories for Document Control jobs in Portland, OR are:
What cities near Portland, OR are hiring for Document Control jobs? Cities near Portland, OR with the most Document Control job openings:
Document Control jobs near you
Infographic showing various Document Control job openings in Portland, OR as of July 2026, with employment types broken down into 1% As Needed, 74% Full Time, 20% Part Time, 4% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $47,943 per year, or $23 per hour.
Document Control Supervisor

Document Control Supervisor

Vanguard EMS, Inc.

Beaverton, OR • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 18 days ago

Job description

The Document Control Representative collaborates directly with the department supervisor and the manufacturing department to create, maintain, and control effective work instructions and documentation in a timely manner.
Vanguard EMS, Inc. is in the service business. Even with Vanguard's state of the art technology, vast manufacturing capability, and leading-edge information tools, we wake up every day thinking about how best to serve our customers, suppliers, and the communities in which we live.
Requirements
Essential Duties And Responsibilities:
  • Lead the document control team by:

o Communicating vision, policy, procedure, and plans
o Coaching and mentoring to obtain and maintain needed skill and performance
o Bringing about constructive and necessary changes
  • Perform and support the day-to-day documentation management activities by:

o Collaborating cross-functionally with Subject Matter Experts (SMEs) from Manufacturing, Quality, Supply Chain, Program Management, and Facilities to ensure document accuracy.
o Ensuring QMS documentation adheres to regulatory requirements and internal policies.
o Creating, formatting, editing, routing, finalizing, filing, and maintaining all controlled documents within the Quality Management System.
o Creating, updating, and releasing manufacturing work instructions, and printing production labels to support the manufacturing schedule.
o Ensuring periodic document reviews are conducted per allotted time frames.
o Providing training and support in answering questions about Quality Management System processes relating to Change Management and Document Control.
  • As a working supervisor, perform document preparation work alongside the team - including production documentation and/or labels - and back up document control personnel as workload requires
  • Support configuration of Agile system
  • Support IT by performing Software Validations
  • Identify and lead continuous improvement of documentation processes, templates, and tools to reduce document preparation cycle time and errors
  • Performs other duties as assigned.

Supervisory Responsibilities:
  • Plan and monitor work to be accomplished by team members
  • Allocate resources to obtain effective and timely results
  • Delegate authority to team members when needed
  • Be a technical resource to production for process operation, improvement, and problem solving
  • Define and update job descriptions, requirements, and expectations for various teams
  • Interview and select personnel
  • Manage personnel schedules, time off, and payroll approvals
  • Performance management including performance appraisals and disciplinary action

Skills, Knowledge and Abilities:
Computer Skills
Advanced level of proficiency in computer systems, including Microsoft Office tools, data entry, graphic applications, CAD and photo editing software
Language Skills
English (reading, writing, and verbal)
Mathematical Skills
General math skills and ability
Other Skills
  • Demonstrated self-motivation, problem solving abilities, team spirit, and a "hands on" mentality.
  • Demonstrated proactive follow-up, relationship building, and negotiating skills.
  • Strong attention to detail, accuracy, and thoroughness regarding complex drawings, text, and data in numerous formats.
  • Flexibility and service-oriented attitude.
  • Ability to cooperate and collaborate effectively with multiple, matrixed teams.
  • Strong communication skills, both written and oral.
  • Ability to lead and develop competency of others.
  • Ability to initiate and lead improvements.
  • Communicate in person, over the phone, email, internet, or in writing in a positive and professional manner at all times.
  • Ability to manage multiple time-sensitive priorities and organize workload effectively.
  • Ability to work with minimal supervision and make productive use of time.

Education and/or Experience:
  • High School Diploma, GED or Equivalent
  • Doc Control/Configuration Management Software and standard processes including file structures, release, and change control processes.
  • Experience with documentation control practices in a manufacturing environment
  • Demonstrated experience as a competent role model

Preferred Qualifications
  • Technical, Engineering, or Business certification or degree
  • Experience in ISO 9001, ISO 13485, and/or AS9100 quality standards
  • Basic Bill of Material (BOM), Component Identification, and PCBA Assembly
  • Documentation experience in electronics manufacturing
  • Experience with Good Documentation Practices (GDocP)

The physical demands and work environment characteristics described above are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
This Job Posting is not intended to be an all-inclusive list of all the responsibilities associated with this position. Management reserves the right to modify and assign other duties as necessary
Benefits
Employees enjoy a benefits package including:
  • Medical, Dental & Vision
  • 401K (with employer match)
  • Paid time off
  • Paid holidays
  • Profit sharing

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