Document Control Associate Jobs in Rochester, NY

The expected hiring range for this position is:

Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such the scope and responsibilities of the position, qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs.

About the Role:

Fermilab is looking for an Outdoor Property Control Clerk to support the receipt, tracking, storage, reutilization, and disposal of government-owned property in an outdoor excess, salvage, or scrap yard environment. You will preform a combination of clerical and hands-on duties including inventory control, property inspections, tagging, recordkeeping, material handling, and disposition processing while ensuring compliance with safety, environmental, and government property regulations. You will assist with yard operations, recycling, shipping/receiving, and maintaining accurate property records in support of excess and disposal activities.

What your day-to-day as an Outdoor Property Control Clerk at Fermilab will look like:

• Perform duties in an outdoor environment.
• Identify, collect, sort, and coordinate disposition of scrap metals and recyclable materials.
• Process incoming and outgoing excess materials and scrap requests while ensuring all asset movements are accurately documented within Fermilab's Personal Property Management Software Program (Sunflower Assets).
• Manage controlled storage areas containing equipment held for future projects, spare parts, and tooling materials.
• Operate large motorized and non-motorized material handling equipment to move materials safely and efficiently.
• Drive Laboratory vehicles, including vehicles with a GVWR up to 16,000 pounds, as required for operational support.
• Perform physical inventories of warehouse and railhead stored materials.
• Conduct verification audits of capital equipment, sensitive property, and assigned inventory records.
• Maintain inventory of the Laboratory's capital, accountable, and sensitive assets in accordance with established procedures and internal controls.
• Enter, maintain, and reconcile personal property data within the Sunflower Assets system.
• Support additional logistics, inventory, and materials management activities as assigned by leadership.
• Perform all duties in compliance with environmental, health, safety, and quality standards.

Skills and Attributes for Success:

• Strong attention to detail with the ability to maintain accurate records and documentation.
• Reliable organizational skills with the ability to prioritize multiple inventory and warehouse tasks.
• Ability to work independently while also collaborating effectively with warehouse, operations, and administrative teams.
• Commitment to safety, accountability, and stewardship of Laboratory assets.
• Strong problem-solving skills with the ability to identify discrepancies and recommend corrective actions.
• Professional communication skills for coordinating with internal stakeholders.

Applicable Knowledge, Skills, and Abilities Required:

• High school diploma or equivalent with one (1) or more years of relevant experience in inventory control, warehouse operations, logistics, or asset management.
• Associate's degree in Business Administration or related field preferred.
• Experience as a trained forklift operator in a warehouse or industrial environment.
• Ability to obtain and maintain all licenses required to operate assigned vehicles and equipment.
• Working knowledge of inventory systems, asset tracking databases, or warehouse management tools preferred.
• Ability to lift, move, and handle materials consistent with position requirements.
• Basic computer skills for data entry, reporting, and record maintenance.
  

Work Arrangement:

Please note that the described work arrangement is subject to change based on business needs and is not guaranteed to be final.

• Onsite: This is an onsite role, and the candidate must be able to work from our Batavia office.

Benefits/Perks:

Fermilab offers a competitive and comprehensive benefits program, including:

• Medical, Dental, Vision and Flexible Spending Accounts
• Paid time off
• Life insurance
• Short and Long-term disability insurance
• Retirement benefits
• Onsite day care

Why Fermilab:
Fermilab is America's premier laboratory for particle physics and accelerator research, funded by the U.S. Department of Energy. We support discovery science experiments in Illinois and locations around the world, including deep underground mines in South Dakota and Canada, mountaintops in Arizona and Chile, CERN in Europe and the South Pole.

Pre-Employment Screening:

Drug-Free Workplace & Pre-Employment Screening

Fermilab is dedicated to fostering a safe, productive and drug-free environment. An offer of employment is contingent upon the successful completion of a background check and drug screening.

HSPD-12

In accordance with Homeland Security Presidential Directive 12 (HSPD-12) new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a federal background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws. Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.

Foreign Government Sponsored Activities

Fermilab employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. Such individuals will be asked to disclose any participation for review by Fermilab's Office of General Counsel.

REAL-ID Requirement for access to Fermilab Campus
Fermilab requires all members of the public to produce a REAL-ID, or equivalent, to access the Fermilab Campus for interviews or career events. A list of acceptable forms of ID can be found here: https://get-connected.fnal.gov/wp-content/uploads/2021/09/REALID-Documents.pdf. If a candidate is selected for an interview but does not possess any of the equivalent documents, we may schedule a virtual interview.

Equal Opportunity Statement

Fermilab is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories.