Document Control Assistant Jobs in Hampton, VA (NOW HIRING)

Quantum Sky is searching for a Senior Technical Assistant to support a Government Program Office in Norfolk, Virginia.

Responsibilities:

• Work is 100% on Government site, supporting multiple Government Program Managers.
• Coordinate the Director's schedule, seamlessly resolve conflicts, issue daily itineraries and necessary reminders to maintain a high level of office efficiency and operational tempo.
• Draft, proofread, and route official command instructions, correspondence letters, awards, memorandums, reports, etc.; ensuring strict compliance with applicable directives.
• Track office personnel travel (using Defense Travel System) and Leave to maintain optimal manning levels to ensure uninterrupted daily operations.
• Manage office supply inventory and procure necessary materials in accordance with established command guidelines and budgetary limits.
• Function as the lead point of contact for executive conference room scheduling, video teleconference (VTC) operations, security/access, IT troubleshooting, training, and repairs.
• Review existing policies and procedures, identify potential problem areas, and develop solutions. Ensure compliance with existing policies. Create and maintain office procedural manuals (e.g. SOPs, Admin Guide, etc.).
• Provide security administration support for the office, including personnel security documentation, facility access control, visitor access/escort control, and visit certification.
• Function as the office records retention manager, including document control processes and filing. Maintain databases for the office.
• Assist with development, review, and reproduction of briefing materials, reports, schedules, and other project documentation.
• Coordinate responses to periodic reports, ad hoc tasking, and meeting support with Program Office personnel and multiple stakeholder organizations.
• Submit and track trouble tickets to maintain operation of Program Office IT, VTC, data processing, and facilities equipment.

Required:

• Associate's or Bachelor's Degree in Business, Management, or similar discipline.
• Six (6) or more years of clerical and office coordinator experience, of which three (3) years have been in support of a Government program office.
• 8 years or more of related experience can work in lieu of a degree.
• High proficiency with MS Office Suite, web-based applications, and databases.
• Excellent communication skills (written and oral), able to effectively interact with customers, partners, and associates at all levels.
• Energetic professional, ability to multi-task in a dynamic environment in support of numerous projects, providing rapid responses to short-fused tasking.
• Detail-oriented with excellent time management skills.

Desired:

• Familiarity with DOD and/or U.S. Navy organizations, functions, and missions.

Clearance: 

• Current active TS/SCI clearance (Tier 5 investigation) as reported in DISS.

Compensation:

• Compensation is unique to each candidate and relative to the skills and experience they bring to the position. The salary range for this position is typically between $65,000-$80,000. This does not guarantee a specific salary as compensation is based upon multiple factors such as education, experience, certifications, and other requirements, and may fall outside of the above-stated range.

Benefits:

• Highlights of our benefits include Health/Dental/Vision, 401(k) match, Paid Time Off, STD/LTD/Life Insurance, Referral Bonuses, professional development reimbursement, and parental leave.

The world the mission operates in is going post-quantum, contested, and machine-speed. Quantum Sky engineers the advantage across cyber, networks, software, and quantum because the mission demands dominance, not parity. We don't follow the map. We draw it. 

At Quantum Sky, we believe that success starts with our people. We foster a collaborative, innovative, and mission-driven environment where every team member plays a critical role in shaping the future of technology. Are you ready to join #TeamQuantumSky? 

Quantum Sky Engineering LLC is an Equal Opportunity Employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, [sexual orientation, gender identity,] national origin, disability, status as a protected veteran, or any characteristic protected by applicable law.