Document Control Assistant Jobs in Baton Rouge, LA

Irby Construction Company has been building infrastructure for the power industry for more than 75 years. Our business values and performance-driven mindset guide our actions. Our approach to work starts with safety, puts people first, seeks to innovate, and promises to perform.

Irby is proud of its inclusive work environment, family-oriented culture, excellent benefits, and clear pathways for career growth. We strive to provide every employee with clear expectations and opportunities for advancement. What’s more, Irby has long long-valued tenure. In fact, many of our executive leaders started with Irby early in their careers and in the field.

When you join our team, you join an established firm, with a culture centered around its people. Teamwork is how we work. There is no other way. Pride is ever-present inside our offices and the bond of brotherhood runs strong among our crews. 

Irby Construction is a wholly-owned subsidiary of Quanta Services. That means team Irby gets the benefits of the company culture we’re known for along with the stability and resources of a Fortune 500 organization. (NYSE: PWR). 

Build your career at Irby Construction.

The Assistant Project Manager (APM) supports the successful planning, execution, and completion of foundation repair, structural stabilization, concrete, and related construction projects. Working under the guidance of a Project Manager, the APM develops the skills necessary to independently manage projects by coordinating field operations, monitoring budgets and schedules, supporting customer communication, and ensuring projects are completed safely, on time, and within budget.

This role serves as a key liaison between field crews, subcontractors, vendors, customers, and internal departments while gaining practical experience in project planning, cost management, scheduling, quality assurance, and operational excellence.

Duties/Responsibilities

• Assist Project Managers with the planning and execution of residential and commercial foundation repair projects.
• Coordinate daily project activities with field supervisors and installation crews.
• Maintain short-term project schedules and communicate schedule updates to all stakeholders.
• Monitor project progress and identify potential delays or issues requiring management attention.
• Conduct site visits to verify work quality, safety compliance, and project progress.
• Assist with project closeout activities, including punch lists, final documentation, and customer sign-offs.
• Assist in tracking labor, equipment, subcontractor, and material costs.
• Review purchase orders, invoices, and vendor billing for accuracy.
• Support Project Managers in maintaining project budgets and forecasting project costs.
• Document project changes and assist with pricing and change order preparation.
• Monitor production metrics and labor productivity.
• Serve as a point of contact for homeowners, commercial clients, engineers, inspectors, and subcontractors.
• Provide project updates and maintain proactive communication throughout the project lifecycle.
• Schedule inspections, engineering visits, utility locates, and customer meetings as needed.
• Prepare meeting notes, action items, and follow-up communications.
• Maintain project files, permits, engineering documents, contracts, and field reports.
• Track Requests for Information (RFIs), submittals, change orders, and project correspondence.
• Assist with project reporting, forecasting, and operational dashboards.
• Ensure project documentation is accurate, complete, and submitted in accordance with company procedures.
• Promote and support Legend Foundation Services' safety culture.
• Participate in jobsite safety inspections and ensure compliance with OSHA and company standards.
• Assist in quality control inspections and verify work meets engineering specifications and company standards.
• Support continuous improvement initiatives to improve efficiency and customer satisfaction.

Education & Experience

• Minimum of 3 years’ experience in powerline or electrical utility construction required.
• Proven experience managing multiple crews and subcontractors in T&D or similar environments.

Skills & Competencies

• Strong understanding of OSHA and industry safety standards.
• Proficiency with project management and cost control software (P6, MS Project, Excel, EcoSys).
• Excellent communication and leadership skills with the ability to influence and motivate teams.
• Ability to interpret blueprints, specifications, and contracts.
• Strong analytical, organizational, and problem-solving skills.
• Financial acumen and ability to manage budgets effectively.
• Skilled in negotiation, vendor management, and client relations.
• Attention to administrative detail, documentation accuracy, and compliance tracking.

Preferred

• Bachelor’s degree in Construction Management, Engineering, or related field.
• PMP certification or equivalent project management credential.
• Experience with large-scale utility or renewable energy infrastructure projects.
• Familiarity with union and non-union work environments.

Travel Requirements

• Frequent travel to job sites and client locations required.
• Must maintain a valid driver’s license.
• Availability for extended hours, weekend work, and storm restoration duty as needed.

Physical Qualifications

• Ability to work outdoors in varying weather conditions.
• Capable of walking, standing, and climbing for extended periods.
• Must be able to lift up to 50 pounds occasionally.
• Visual and auditory ability to safely navigate active construction sites.
• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• Paid Vacation
• Paid Holidays
• Medical
• Dental
• Vision
• Life Insurance
• 401K

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.
We are an Equal Opportunity Employer, including disability and protected veteran status.
We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.